IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Financial Activities Report New Orleans, May 1, 2004 Xiaoping Yun Treasurer Tony Maciejewski VP for Finance New Orleans, May 1, 2004 Xiaoping Yun Treasurer Tony Maciejewski VP for Finance

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 OutlineOutline  Office Transition  Final Financial Results of 2003 Net income for each publication and major conferences IEEE Administration and AdCom expenses Investment return and net asset  2004 Financial Status  2005 Budget

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 TransitionTransition  Dave Orin hosted a one-day meeting with Tony Maciejewski and Xiaoping Yun at OSU in January.  Attended IEEE Financial Workshop at IEEE HQ in March.  Ongoing consultation with Dave Orin.

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 “Custom Service”  Tony Maciejewski --- VP Finance Budget Initiatives/activities that have financial impact  Xiaoping Yun --- Treasurer Expense reports Purchase orders Invoices Advance loans

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 <- T-RO $501.6K <- Magazine $157.1K <- BBP $340.2K <- Member Fees $110.8K

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 ICRA2003 $461.4K, Net: $80.7K --> Mag Expenses $189.8K, Net: $(32.7)K --> T-RA Expenses $234.1K, Net: $267.5K --> IEEE Admin $301.6K --> AdCom $60.1K --> 2003 Operating Surplus $440.7K -->

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 <- Inv $396.2K <- $836.9K <- Op+ $440.7K <- IEEE $986.2K <- Worth $2.267M

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, Financial Status  IEEE conducts forecast three times a year.  Stay within budget based on 1Q results.  Out of budget item: magazine page count increase.

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, IEEE Finances - Impact on 2005 Budget IEEE IEEE –2003 net surplus $28.6M (reserves at $105.8M) $11M operations ($10M above budget) $17.6 market fluctuation Society/Council, TAB net surplus $26.4M (reserves at 90.7M) Society/Council, TAB net surplus $26.4M (reserves at 90.7M) 2005 Society/Council, TAB budget must be breakeven 2005 Society/Council, TAB budget must be breakeven –excludes market fluctuation –excludes IEEE approved initiatives IEEE IEEE –2003 net surplus $28.6M (reserves at $105.8M) $11M operations ($10M above budget) $17.6 market fluctuation Society/Council, TAB net surplus $26.4M (reserves at 90.7M) Society/Council, TAB net surplus $26.4M (reserves at 90.7M) 2005 Society/Council, TAB budget must be breakeven 2005 Society/Council, TAB budget must be breakeven –excludes market fluctuation –excludes IEEE approved initiatives

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, Publication Rate Principles Member rates - recover incremental costs Member rates - recover incremental costs Student rates - 1/2 of regular member rates Student rates - 1/2 of regular member rates Non-member rates - 2/3 of market value Non-member rates - 2/3 of market value Page counts based on quality/service Page counts based on quality/service Member rates - recover incremental costs Member rates - recover incremental costs Student rates - 1/2 of regular member rates Student rates - 1/2 of regular member rates Non-member rates - 2/3 of market value Non-member rates - 2/3 of market value Page counts based on quality/service Page counts based on quality/service

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, Magazine Rates Keep membership rates same as 2004 Keep membership rates same as 2004 –Regular - $21 –Student - $11 Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$285 (up from $270 in 2004) Increase page count to 320 from 304 Increase page count to 320 from 304 Request to publish 100 extra pages in 2004 Request to publish 100 extra pages in 2004 –timely publication of paper backlog Keep membership rates same as 2004 Keep membership rates same as 2004 –Regular - $21 –Student - $11 Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$285 (up from $270 in 2004) Increase page count to 320 from 304 Increase page count to 320 from 304 Request to publish 100 extra pages in 2004 Request to publish 100 extra pages in 2004 –timely publication of paper backlog

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Effect of Extra Pages in 2004 for Magazine Loss of some ASPP income Loss of some ASPP income –Publications within 5% of budget share in distribution of money taken from publications that are under page budget –Pool being distributed is decreasing $800K (2001), $500K (2002), $273K (2003) –Magazine portion was 0.56% in 2003, i.e., $1.53K Move forward cost of publication - $23K Move forward cost of publication - $23K –Magazine cost per page - $150 composition, $80 print Loss of some ASPP income Loss of some ASPP income –Publications within 5% of budget share in distribution of money taken from publications that are under page budget –Pool being distributed is decreasing $800K (2001), $500K (2002), $273K (2003) –Magazine portion was 0.56% in 2003, i.e., $1.53K Move forward cost of publication - $23K Move forward cost of publication - $23K –Magazine cost per page - $150 composition, $80 print

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, Trans. Robotics Rates Keep membership rates same as 2004 Keep membership rates same as 2004 –Print - $19 ($10) – incremental cost $17.8 in 2003 –Electronic - $15 ($8) –Combo - $21 ($11) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$590 (up from $545 in 2004) Increase page count 5% to 1076 from 1024 Increase page count 5% to 1076 from 1024 –already a 5% backlog for 2004 Keep membership rates same as 2004 Keep membership rates same as 2004 –Print - $19 ($10) – incremental cost $17.8 in 2003 –Electronic - $15 ($8) –Combo - $21 ($11) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$590 (up from $545 in 2004) Increase page count 5% to 1076 from 1024 Increase page count 5% to 1076 from 1024 –already a 5% backlog for 2004

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, Trans. Automation Science & Engineering Rates Increase membership rates in line with increase in content Increase membership rates in line with increase in content –Print - $15 ($8) –Electronic - $10 ($5) –Combo - $17 ($9) TASE with TRO – 25% discount on combination TASE with TRO – 25% discount on combination –Print - $25 ($13) –Electronic - $18 ($9) –Combo - $29 ($15) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$370 (up from $175 in 2004) Increase page count to 424 from 180 Increase page count to 424 from 180 Increase number of issues to 4 from 2 Increase number of issues to 4 from 2 Increase membership rates in line with increase in content Increase membership rates in line with increase in content –Print - $15 ($8) –Electronic - $10 ($5) –Combo - $17 ($9) TASE with TRO – 25% discount on combination TASE with TRO – 25% discount on combination –Print - $25 ($13) –Electronic - $18 ($9) –Combo - $29 ($15) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$370 (up from $175 in 2004) Increase page count to 424 from 180 Increase page count to 424 from 180 Increase number of issues to 4 from 2 Increase number of issues to 4 from 2

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Motions on 2005 Budget Approval of extra pages for Magazine in 2004 Approval of extra pages for Magazine in 2004 Approval of 2005 rates for all publications Approval of 2005 rates for all publications Approval of $20K in start-up costs associated with Manuscript Central for TRO in 2005 Approval of $20K in start-up costs associated with Manuscript Central for TRO in 2005 Approval of extra pages for Magazine in 2004 Approval of extra pages for Magazine in 2004 Approval of 2005 rates for all publications Approval of 2005 rates for all publications Approval of $20K in start-up costs associated with Manuscript Central for TRO in 2005 Approval of $20K in start-up costs associated with Manuscript Central for TRO in 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Proposal from Long Range Planning Committee and Technical Activities Board Young Professional's Lunch at ICRA 2005 $5,000 –Presentation of services and opportunities offered by RAS (TCs, awards, committees, conferences, education, …) –Platform for discussion and brainstorming on ‘what can the society do for you’ Expected benefit to Society –Establish a strong contact with our young members, recruit new members –Expand and strengthen the involvement of our young colleagues in RAS –Get a clear idea of the needs and wishes of our young colleagues Young Professional's Lunch at ICRA 2005 $5,000 –Presentation of services and opportunities offered by RAS (TCs, awards, committees, conferences, education, …) –Platform for discussion and brainstorming on ‘what can the society do for you’ Expected benefit to Society –Establish a strong contact with our young members, recruit new members –Expand and strengthen the involvement of our young colleagues in RAS –Get a clear idea of the needs and wishes of our young colleagues

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Proposal from Conference Activities Board Motion: Move that the Robotics and Automation Society adopt the following procedure concerning reduction of ICRA registration fees: 1)ICRA surplus funds over 15% of gross income will be used to reduce the following year’s member registration fee up to a $100 reduction below the budgeted level: Fee Reduction = (surplus – 15% of gross income) / )A mechanism will be developed, which is compatible with IEEE policies on conference closings, to pay for the next year’s registration fee reduction out of the current year’s surplus funds. Motion: Move that the Robotics and Automation Society adopt the following procedure concerning reduction of ICRA registration fees: 1)ICRA surplus funds over 15% of gross income will be used to reduce the following year’s member registration fee up to a $100 reduction below the budgeted level: Fee Reduction = (surplus – 15% of gross income) / )A mechanism will be developed, which is compatible with IEEE policies on conference closings, to pay for the next year’s registration fee reduction out of the current year’s surplus funds.

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Proposal from Conference Activities Board Background: 1)Organization and budgeting of future ICRA conferences can move forward in the same manner as is currently in practice. 2)Relief on ICRA conference registration fees is directly related to the financial success of the conference. 3)A base level of surplus funds will still support the current activities of the Society (Distinguished Lecturer Program, awards, etc.). 4)This provides a direct mechanism to reduce conference fees, which is an expressed desire of members surveyed.Background: 1)Organization and budgeting of future ICRA conferences can move forward in the same manner as is currently in practice. 2)Relief on ICRA conference registration fees is directly related to the financial success of the conference. 3)A base level of surplus funds will still support the current activities of the Society (Distinguished Lecturer Program, awards, etc.). 4)This provides a direct mechanism to reduce conference fees, which is an expressed desire of members surveyed.

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiNew Orleans, May 1, 2004 Business Plan