a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® Word 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Align paragraphs. 1 Change line spacing. 2 Change paragraph spacing. 3 Set paragraph indents. 4 2

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Apply borders and shading. 5 Repeat and copy paragraph formats. 6 Create bulleted and numbered lists. 7 Insert symbols and special characters. 8 3

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Unique block of information.  Paragraphs are always followed by a paragraph mark.  Formatting for a paragraph is stored in the paragraph mark.  Each time you press [Enter], paragraph formatting is copied to the new paragraph. 4

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 5

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Paragraph alignment determines how the edges of a paragraph appear horizontally.  The default paragraph alignment is left align.  There are four ways to align text in a paragraph: – Left – Right – Center – Justify 6

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 7 Exercise 4-1 Figure 4-1

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use alignment buttons on the Ribbon.  Use keyboard shortcuts: [Ctrl]+[L] [Ctrl]+[R] [Ctrl]+[J] [Ctrl]+[E]  Open the Paragraph dialog box. 8

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Insert text or graphics in a blank area of document.  Position the insertion point without pressing [Enter] repeatedly. 9

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 10 Exercise 4-2 Figure 4-3 Click and Type pointer

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 11

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Line space is the amount of vertical space between lines of text in a paragraph.  Line space is typically based on the height of the characters. 12

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the Line Spacing button.  Use keyboard shortcuts. [Ctrl]+[1] [Ctrl]+[2] [Ctrl]+[5]  Open the Paragraph dialog box. 13

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 14 Exercise 4-3 Figure 4-4

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 15 Exercise 4-3 Figure 4-5 Single 1.5 Lines Double At Least Exactly

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 16

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Amount of space above or below a paragraph.  Eliminates the need to press [Enter] multiple times to increase the space between paragraphs.  Paragraph spacing is measured in points. There are 72 points in one inch.  Default paragraph spacing is 0 points Before and 10 points After. 17

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Open the Paragraph dialog box to change settings. – Click the Paragraph Dialog Box Launcher. – Right-click to display the shortcut menu, and choose Paragraph. or – Click the Line Spacing button to add 12 points spacing before a paragraph and 10 points spacing after a paragraph. 18

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 19 Exercise 4-4

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 20

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  An indent increases the distance between the sides of a paragraph and the two side margins.  Indented paragraphs appear to have different margin settings.  There are six types of indents. Negative indent Left indent Right indent Left and right indent First-line indent Hanging indent 21

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 22 Figure 4-6 Exercise 4-5 Negative No indents Left indent Right indent Left and right First line Hanging

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the Increase Indent and Decrease Indent buttons on the Ribbon.  Use keyboard shortcuts. [Ctrl]+[M] [Ctrl]+[T]  Open the Paragraph dialog box.  Use the ruler to drag the indent markers.  Page Layout Tab 23

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 24 Figure 4-7 Exercise 4-5

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 25 Figure 4-8 Exercise 4-6

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 26 Figure 4-9 Exercise 4-6

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 27

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Borders add visual interest to a document.  Apply borders to selected text, paragraphs, or the entire page.  Borders can appear in a variety of line styles and colors.  Shading fills the background behind the selected text or paragraph.  Shading can appear as a shade of gray, as a pattern, or as a color. 28

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the paragraph.  Click the Home tab, and locate the Paragraph group.  Click the down-arrow beside the Borders button.  Click an option in the Borders menu, or click the Borders and Shading option to open the Borders and Shading dialog box. 29

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 30 Figure 4-11 Exercise 4-7

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 31 Border options Figure 4-12 Exercise 4-7

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the text, but do not include a paragraph mark.  Click the Home tab, and locate the Paragraph group.  Click the down arrow beside the Borders button.  Click an option in the Borders menu, or click the Borders and Shading option to open the Borders and Shading dialog box. 32

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 33 Exercise 4-8 Figure 4-13

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click to position the insertion point on the page. Do not drag to select text for a page border.  Click the Home tab, and locate the Paragraph group.  Click the down-arrow beside the Borders button.  Click the Borders and Shading option to open the Borders and Shading dialog box. Select the Page Border tab.  Choose style, color, width, and art options.  Verify the setting in the Apply to box. 34

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 35 Exercise 4-8 Figure 4-14

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click to position the insertion point.  Open the look-down menu, from the Border button.  Click the Horizontal Line option from the shortcut menu.  Right-click the line itself, and choose “Format Horizontal Line” from the shortcut menu. 36

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the paragraph or text.  Click the Home tab, and locate the Paragraph group.  Click the down-arrow beside the Shading button.  Click a color in the Theme Colors palette or a color from the Standard Colors palette OR  Open the Borders and Shading dialog box, and click the Shading tab. Click the drop-down arrow for Fill to display the Theme Colors and Standard Colors palette. Click the drop-down arrow for Style to select a gray shading percentage or a pattern 37

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 38 Exercise 4-10 Figure 4-16

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Key three consecutive hyphens and press [Enter] to apply a thin bottom border.  Key three consecutive underscores and press [Enter] to apply a thick bottom border.  Key three consecutive equal signs and press [Enter] to apply a double-line bottom border. 39

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 40

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the repeat feature immediately after applying the paragraph format to repeat.  Press [F4] or press [Ctrl]+[Y] to repeat paragraph format.  If you apply multiple formats using the Paragraph dialog box, the Repeat command applies all formatting.  If you apply several paragraph formats using the Ribbon, the Repeat command applies only the last format. 41

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the text with the formatting to be copied.  Click the Format Painter button on the Home tab, Clipboard group. – The mouse pointer changes to a paintbrush with an I-beam pointer.  Select the text to be formatted.  Note: Double-click the Format Painter button to copy formatting to more than one location. 42

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 43

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the text to be formatted.  Click the Bullets button on the Ribbon. – Word applies the bullet style that was most recently selected in the Bullets list.  Word automatically formats the bulleted list with a 0.25-inch hanging indent. 44

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 45 Figure 4-17 Exercise 4-13

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 46 Exercise 4-13 Figure 4-18

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the text to be formatted.  Click the Numbering button on the Ribbon, Home tab, Paragraph group. Word applies the numbering style that was most recently selected in the Numbering Library.  Word automatically formats the numbered list with a 0.25-inch hanging indent. 47

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Convert bullets to numbers.  Convert numbers to bullets.  Add items in a bulleted or numbered list.  Remove items in a bulleted or numbered list.  Interrupt a bulleted or numbered list.  Change alignment and spacing for a bulleted or numbered list.  Turn off bullets or numbering for part of a list or the entire list.  Set Numbering Value 48

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  To create a numbered list, key a number, a period, closing parenthesis, or hyphen, a space or a tab, and text. Press [Enter].  To create a bulleted list, key an asterisk or hyphen, a space or a tab, and text. Press [Enter]. 49

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Includes indented subparagraphs.  List can include up to nine levels.  Click the Multilevel List button, and select an outline numbering style.  Click the Increase Indent button or press [Tab] to demote text to the next level.  Click the Decrease Indent button or press [Shift]+[Tab] to promote text to the next level. 50

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 51 Figure 4-19 Exercise 4-17

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 52

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Symbols are special characters that do not appear on the keyboard.  Position the insertion point.  Click the Insert tab on the Ribbon, and locate the Symbols group.  Click the arrow beside the Symbol button.  Click More Symbols to open the Symbols dialog box.  Click the Symbols tab.  Select (normal text) in the Font drop-down list or other character font.  Review the characters available, click Insert, click Close. 53

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 54 Figure 4-20 Exercise 4-18

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Special characters that do not appear on the keyboard.  Position the insertion point.  Click the Insert tab on the Ribbon, and locate the Symbols group.  Click the arrow beside the Symbol button.  Click More Symbols to open the Symbols dialog box.  Click the Special Characters tab.  Click a character, click Insert, click Close. 55

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 56 Exercise 4-19