Getting in Step With Banner

Agenda Banner Timeline What is Banner Finance? What do the New Accounts Numbers Look Like? When do I use the New Account Numbers The Best Part Establish your Password on Banner Basic Navigation in Banner

Banner Timeline 07/01/05 - Finance 01/01/06 - Human Resources/Payroll Fall Student Spring Alumni

What is Banner Finance?? Accounts Payable Purchasing Fixed Assets General Accounting Inquiries & Reporting Non Student A/R (Departmental Receipts)

What is FOAPAL? Chart of Accounts - describes the accounting distribution The ‘key’ to Banner Finance Built in hierarchical levels Last level is data entry, 1-6 alphanumeric characters Numeric F,O,A,P for ease of data entry All titles/descriptions 1-35 characters Designed to facilitate governmental reporting Budget Code is to be derived from the levels

Hierarchical Levels Internal levels defined by Banner Some external levels defined by VU for reporting Used for totals, subtotals and on-line query Later levels roll up to predecessor levels Numbering scheme increases by level No duplicate numbers allowed No leading zeros

Relationship FRS Plus to Banner FRS Plus (# characters)BANNER (#characters) Campus Code (attribute)CChart Code (1) General/Subsidiary Ledger (6) Account Number FFUND (1-6) Where money comes from (type) Division (attribute) School/Administrative Unit (attribute) Department (attribute) OORGANIZATION (1-6) Whose money Object/Control code (4) (Subcodes) AACCOUNT (1-6) What is spent/receipted Purpose Code (attribute) (3) (Subheads) P PROGRAM (1-6) Why spent/receipted N/AAACTIVITY (1-6) N/ALLOCATION (1-6) N/AIINDEX (1-6) Data entry shortcut

Required - Chart Code One character alphanumeric ‘C’ for University and ‘F’ for Foundation Numerous charts can be used

Required - FUND Identifies where the money comes from Retain current account titles Use Fund for General Ledger and Operating 5 levels available, 3 levels used Data entry 5 digits

Required – FUND (Cont’d) Where Money Comes From Data Entry Range General Funds – Departmental Auxiliary Funds Restricted Funds Loan Funds Quasi-Endowment Funds Endowment Funds Agency Funds Plant Funds Bank Fund

Required - ORGANIZATION Identifies whose money, budgetary responsibility Data from organization charts To be reviewed by Budget Office &Divisional Budget Managers 8 levels available, 5 levels used Data entry 4 characters

Required – ORGANIZATION (Cont’d) Whose MoneyData Entry Range President10xx VP for Financial Services20xx Provost30xx Room To Grow40xx Revenue50xx VP for Statewide Services70xx

Required - ACCOUNT Identifies what is spent/receipted 4 levels available, 3 levels used Data entry level 5 digits Account in Banner = Sub code/Object in FRS

Required – ACCOUNT (Cont’d) What is Spent/Receipted Data Entry Range Assets1xxxx Liabilities2xxxx Control Accounts3xxxx Fund Balance4xxxx Revenue5xxxx Salary & Benefits6xxxx Expenditures7xxxx Transfers8xxxx Fund Additions/Deductions 9xxxx

Required - PROGRAM Identifies why the money is spent/receipted Defined by National Association of College & University Business Officers standards 5 levels available, 2 levels used Data entry 4 characters The Program Code will always default

Required – PROGRAM (Cont’d) Why Money Spent/Receipted Data Entry Values Revenue1000 Instruction1100 Libraries1200 Student Services1300 Operations & Maintenance of Plant1400 Institutional Support1500 Community Services1600 Auxiliary Services Sponsored Programs3000 Student Aid4000 Depreciation5000 Capital Projects9000 Debt Service9100

Optional - ACTIVITY Describes special events No levels Data entry 1-6 characters user defined Warning – dependent on user to key No budgetary control

Optional - LOCATION Identifies the physical location Used for fixed asset accounting only 5 levels available Data entry 6 characters

How FOAPAL is used General Ledger ( accounts) Use FA  Fund  Account Operating Ledger ( accounts) Use FOAP  Fund  Organization  Account  Program

FOAPAL Defaults – Operating Ledger The General Fund will always default to the Organization As a general rule, the Organizations with Non-General Funds will always default to the Fund. The Program will always default.

When Do I Use the New Banner Number? For Mailroom For Telephone At Bookstore For Commercial Printing ONLY Completing Requisitions Submitting Direct Pay Invoices (other than employee reimbursement) On Departmental Receipts Journal Entries Inquiries on Banner

When Do I Use My FRS Number? For Human Resources/Payroll (until 1/06) For Travel/Employee Reimbursement (until 1/06) For all Docutech (Until approx 8/05 – you will be notified)

The Best Part of Banner Finance Extensive on-line query capabilities Inquiry on any field you have access using Oracle wildcards % and/or _ : CA% any beginning with CA %CA% any that contain CA %CA any ending with CA _C% any with occurrence C in 2 nd character

Let’s Get in Step With Banner