1 Office of Grants and Contracts Accounting (OGCA) ROOM 530 – NORTH DECATUR BUILDING MAIN TEL MAIN FAX

2 Office of Grants and Contracts Accounting The mission of OGCA combines the dual functions of providing service to academic units and monitoring compliance with Federal and other sponsoring agency regulations.

3 Post-Award Activities for Sponsored Programs - OGCA 4 Provides the central oversight for the post-award fiscal activities of grants and contracts. 4 Maintains the Labor and Effort Reporting systems and the Property Management system. 4 Prepares the institution-wide cost studies such as the federal indirect cost rate (F&AC) and the fringe benefit rate.

4 DIRECT COSTS 4 5-LEDGER FOR FEDERAL SPONSORS –OGCA OVERSIGHT FOR ALL 5-LEDGERS 4 6-LEDGER FOR NON-FEDERAL SPONSORS –OGCA OVERSIGHT FOR ACCOUNTS – THROUGH SOME 2-LEDGER – DEDICATED TO COST SHARE, PROGRAM INCOME, OVERRUNS OR OTHERWISE RELATED TO GRANT ACCOUNTS

5 DIRECT COSTS 4 ESTABLISHING SPONSORED ACCOUNTS IN FAS 4 MAINTAIN ALL ACCOUNTING FUNCTIONS FOR SPONSORED PROJECTS 4 ASSIST FACULTY & STAFF IN ACCOUNTING FUNCTIONS FOR SPONSORED PROJECTS 4 COMPLIANCE MONITORING FOR SPONSOR, GOVERNMENT, AND UNIVERSITY 4 COST ACCOUNTING STANDARDS 4 REVENUE COLLECTION AND PROCESSING 4 FINANCIAL REPORTING 4 AUDIT

6 F&AC = INDIRECT COSTS (FACILITIES & ADMINISTRATION COSTS) 4 INDIRECT COST PROPOSAL PREPARATION –EXPENDITURES PER FINANCIAL STATEMENTS –SPACE SURVEYS –EFFORT REPORTING –2005 WAS A BASE YEAR FOR THE PROPOSAL 4 DEVELOP COST POOLS AND BASES AND ASSIGN COSTS ACCORDING TO GOVERNMENT GUIDELINES. 4 DEFEND PROPOSAL AND NEGOTIATE RATES WITH THE FEDERAL GOVERNMENT.

7 LABOR REPORTING 4 FAS, HR, PAYROLL/PEOPLESOFT, LABOR RECONCILIATIONS 4 MONTHLY LABOR REPORTS 4 RETROACTIVE SALARY TRANSFERS 4 EFFORT CERTIFICATION REPORTING –EVERY 6 MONTHS FOR MONTHLY EMPLOYEES (3/1 - 8/31 AND 9/1 - 2/29) –MONTHLY FOR BI-WEEKLY EMPLOYEES 4 REPORTING TO FUNDING SOURCES AND UNIVERSITY MANAGEMENT 4 AUDIT

8 FRINGE BENEFITS 4 MAINTAIN FRINGE POOL FUNDS 4 FRINGE BENEFIT PROPOSAL PREPARATION 4 ESTABLISH AND NEGOTIATE FRINGE RATES 4 REPORTING TO FUNDING SOURCES AND UNIVERSITY MANAGEMENT 4 AUDIT

9 PROPERTY/EQUIPMENT MANAGEMENT 4 EQUIPMENT DEFINED AS $5,000 PER UNIT AND A USEFUL LIFE OF 1 YEAR (TAX, S&H INCLUDED) 4 MAINTAIN UNIVERSITY INVENTORY RECORDS 4 TAG NEW EQUIPMENT AND RECORD DISPOSALS 4 PHYSICAL INVENTORY AND REINVENTORY 4 REPORTING TO FUNDING SOURCES AND UNIVERSITY MANAGEMENT 4 FINANCIAL STATEMENT DEPRECIATION SCHEDULES 4 AUDIT

10 TRAINING 4 OGCA PROVIDES A NUMBER OF TRAINING WORKSHOPS WHICH PROVIDE MORE IN-DEPTH INFORMATION ON GRANTS MANAGEMENT FUNCTIONS, INCLUDING SUCH TOPICS AS: *POST AWARD GRANTS MANAGEMENT *COST ACCOUNTING STANDARDS *FAS FOR GRANTS MANAGEMENT *BUDGETING/REBUDGETING *EFFORT REPORTING 4 OGCA WILL ALSO PROVIDE SPECIALIZED TRAINING WORKSHOPS, AT THE REQUEST OF A DEPARTMENT OR SCHOOL. 4 TRAINING INFORMATION IS ALSO AVAILABLE ON THE ORA AND OGCA WEBSITES.