Contracting 101 Federal Supply Service February 16, 2005

Getting Started  Determine a need  Conduct market research  Solicit bids  Award contracts  Manage performance

GSA Schedules  GSA View Establishes relationships (potential 20 year contracts) Enables dynamic pricing Manages risk Streamlines acquisition

Day 1 Determination of Need Day 45 Initiating the Procurement Day 95 Analysis of Requirement Day 145 Sourcing Day 165 Solicitation Day 200 Evaluation Day 268 Award Typical FAR 15 Buy

Typical Schedule Buy Day 1 – RFQ With BPAWithout BPA Day 5 – Evaluation Day 13 – Award Day 1 – Market Research Day 3 – RFQ Day 7 – Evaluation Day 15 – Award

Federal Agency Benefits  Simplified purchasing  Collective purchasing power  Dynamic pricing  Administrative savings  eTools  Socio-economic credit

Do-it-yourself or use GSA?  Time  Money  Resources

Schedule No TDRS  Transportation, Delivery and Relocation Services - Process Offer Evaluation (Experience, Past Performance, Management) Award/No Award GSA Advantage!/Contract Price List Go to market  Available Services SIN Relocation Service Package  Home sale; marketing; destination area services; and reporting SIN – Property Management  Rental management; tenant screening

Schedule No TDRS SIN – Reserved SIN – Additional Services  Entitlement counseling; group moves; custom reports SIN Agency Customization Services  Hard-to-sell properties; buyer value option SIN – Training/Travel SIN – Move Management  Carrier selection; booking; claims

Schedule No TDRS Vendor performance management  Schedule requirements – administered by GSA  Task order/delivery order requirements – administered by ordering agency Sales  FY 05 to date = $41M  FY 04 - $144M

Specific Questions

Fixed Price vs. Cost Contracts  Fixed Price Commercial items Defined services Adequate price competition/ comparison Performance risk on contractor  Cost-Reimbursement Non-commercial items Too many uncertainties about the requirement Adequate contractor accounting system Performance risk on government

Obligation of Funds, Generally FAR Policy No officer or employee of the Government may create or authorize an obligation in excess of the funds available, or in advance of appropriations (Anti- Deficiency Act, 31 U.S.C. 1341), unless otherwise authorized by law.  If the contract is fully funded, funds are obligated to cover the price or target price of a fixed-price contract or the estimated cost and any fee of a cost- reimbursement contract.

Obligation of Funds, Specifically  GSA Schedules – covers the minimum guarantee $2,500  Blanket Purchase Agreements (BPAs) – non- obligating document  Task Order/Delivery Orders – must obligate to cover price (fixed price) or estimated cost (cost reimbursement)

Other Questions?  TDRS Team Guy Galloway Paul Sando Rebecca Koses search for Schedule 48