2010 STATE PURCHASING FORUM Surviving in Difficult Economic Times: Practical Purchasing Training May 19 & 20, 2010 ESP Convention Center, Albany, NY

What’s New in Procurement Deputy Commissioner Carla Chiaro PSG Deputy Director Monica Wilkes

Office of Taxpayer Accountability  Debit Cards  Electronic Contract Payments  Expense Reduction  Local Government  REMI Maintenance  Teleconferencing

Voluntary Price Reduction As of April 1, 2010, 260 contractors have reduced their contract price for a savings of $4,025,700 annually. 4

Printer Aggregate 2009 Aggregate Printer Purchase Initiative: Units Purchased Aggregate Price Contract Price Savings from Contract 5,022 $2,347,370 $4,246,053 $1,898, Aggregate Printer Purchase Initiative: Units Purchased Aggregate Price Contract Price Savings from Contract 9,418 $1,069,371 $329,346 $259,974 5

Procurement Topics Contract Administration* Contract Reporter* Debriefing* Electronic Filed Requirements Collection ESD / OGS Vendor Outreach Executive Order No. 4* OGS Awards Procurement Fee Procurement Guidelines* Procurement Lobbying* Sweatfree Consortium Vehicles Vendor Responsibility* 6 * 2010 Forum Classes

Contract Administration* Agencies/Local Governments may receive a refund from audits that have been completed. 7 *Contract Administration

Contract Reporter (CR)* Recent Changes to the Economic Development Law relative to the Contract Reporter: Effective December 31, 2009, the CR is free. Those agencies required to advertise solicitations now also post bid results. Published daily Monday – Friday. * Contract Reporter 8

Debriefing* Procurement Stewardship Act §163 was amended to include a specific right to vendor debriefing. Procurement Council Bulletin (September 2009) provides sample bid language to state agencies regarding the right to and manner of debriefing. *Debriefing

Diesel Fuel Fuel Oil Gasoline Road Salt Natural Gas Milk Others in the future!! Electronic Filed Requirements Collection 10

11 Electronic Filed Requirements Collection

ESD/OGS Vendor Outreach The Commissioner of OGS and the Chairman of Empire State Development (ESD) have created a joint agency taskforce to better serve New York State businesses. This will include: Alerting businesses to bid opportunities proactively; Informing businesses about the state procurement process to engage in this marketplace more effectively; Connecting businesses with technical assistance providers around the state and with other available business resources.. 12

Executive Order No. 4 - Establishing A State Green Procurement And Agency Sustainability Program* Specifications Approved 2008/09: Category 1: Electronic/Appliances Category II: Transportation Category III: Office & Building Operations Specifications Approved 2009/10: Category I: Office & Building Operations (Cont’d from Year 1) Category II: Food Services Category III: Transportation (Cont’d from Year 1) 13 *Executive Order 4

OGS/PSG Awards 2009 Recipient of Awards  National Association of State Procurement Officials (NASPO) George Cronin Award for Procurement Excellence Natural Gas Initiative (dual burning facilities bid for interruptible or guaranteed supply of natural gas)  NYS FORUM Best Practices Award for Printer Aggregate 14

Procurement Fee Pending Budget Bill legislation to repeal the Centralized Procurement Contract Fee. 15

Procurement Guidelines* User Friendly – “How To” Approach Best Practices Reference to Statutes Links to Resources Glossary 16 *Basic Purchasing *State Finance Law

Procurement Lobbying* State Finance Law §§139-j and 139-k - extended through July 31, *Ethics

Sweatfree Consortium In February 2010, OGS, Department of Labor and other agencies formed a workgroup to develop policies and procedures to ensure that the state’s estimated $1 million annual spend of garments, uniforms, textiles, footwear, and other apparel are made in accordance with labor standards. 18

Vendor Responsibility* OGS is transitioning to the State Comptroller’s on-line Standard Vendor Responsibility Questionnaire (SVRQ) adopted by the State Procurement Council. 19 *Vendor Responsibility

Vehicles OGS awarded three-year contracts in four categories: 1. Flex-Fueled (E-85) Vehicles - Passenger Cars, SUVs, Vans, and Pickups 2. Gasoline/Electric Hybrids - Cars, SUVs, Pickups 3. Dedicated Compressed Natural Gas (CNG)/Liquid Propane Injection (LPI) - Cars, Vans and Pickups 4. Pick-ups > 8,500 lbs. Gross Vehicle Weight Rating 20

Questions & Answers ogs.state.ny.us