Title I Bookkeepers’ Training Property Control October 7, 2015

Mission Our Mission is to ensure proper tagging, tracking, and disposition of assets while maintaining compliance with external and internal property regulations

Tagging CCSD Property Starting in fiscal year 2016, all equipment with unit cost of $5,000 or more Five exceptions regardless of cost: 1.All computers (desktops and laptops) 2.All iPads 3.All student response systems (receivers) 4.All LCD projectors 5.All interactive white/smart boards

Title I Inventory Title I equipment, including pilferable items, not meeting District’s $5,000 threshold will need to be tagged by Title I separately Identification tag should contain a control number recorded on a master inventory list identifying purchase as Title I, Part A funds Physical inventory must be taken and reconciled with your records annually Separate inventory must be performed at every Title I school 10/7/2015

Title I Inventory Inventory records must include following information: 1.Item 2.Cost 3.Purchase Date 4.Vendor 5.Serial Number or Other Identification Number 6.Location with Source of Funds 1.Title I, Part A 2.Title I, Part C 3.Title I, Part A-ARRA 4.Title I, Part D 5.Title II, Part A 6.Title VI, Part B 7.McKenney-Vento Act 10/7/2015

Grant Assets Grant Assets include assets purchased by: 1.Federal grants 2.State grants 3.Local grants, including CCSD Foundation grants Grant equipment must stay at assigned school Grants issued to CCSD and not individual employee Contact appropriate grant administrator for guidance on disposing equipment purchased with grant funds 10/7/2015

Financial Services University Property Control Users Guide located on Financial Services /PropertyControlUserGuideJun pdf /PropertyControlUserGuideJun pdf

Contacts Suzanne L. Hatfield Auditing and Assurance Manager Tim Conner Property Control Supervisor