1 Oracle Release 11i Projects vs. Grants By Randy Krause & William Loumeau

Oracle Release 11i: Projects vs. Grants 2 Projects Overview Carved out repository Independently configured Independent of GL calendar Revenue/Billing generation CIP Budgeting Seamless organizations Seamless currencies

Oracle Release 11i: Projects vs. Grants 3 Grants Overview Carved out repository Independently configured Independent of GL calendar Revenue/Billing generation CIP Budgeting Tracks funds as checkbook(s) One to many Many to one

Oracle Release 11i: Projects vs. Grants 4 What’s Common Carved out repository Independently configured Independent of GL calendar Revenue*/Billing generation CIP* Budgeting* Projects setup*

Oracle Release 11i: Projects vs. Grants 5 Functional Differences Supported Not Supported

Oracle Release 11i: Projects vs. Grants 6 Allowed Costs Projects Transaction Controls Inclusive / Exclusive Billable / Capitalizable Grants Allowed Cost Schedules Expenditure Types Limit Maximum Amount

Oracle Release 11i: Projects vs. Grants 7 Award Distributions ProjectsGrants Automatically distribute costs across multiple awards Predefined funding pattern

Oracle Release 11i: Projects vs. Grants 8 Award Status Inquiry Projects Project Status Inquiry (PSI) Raw Cost Grants Award Status Inquiry (ASI) & PSI Burdened Cost

Oracle Release 11i: Projects vs. Grants 9 Billing Extensions Projects Predefined Cost-to-Cost Revenue Cost-to-Cost Invoicing Percent Complete Revenue Percent Complete Invoicing Assign at Project or Top Task Create user-defined Grants One extension predefined for Grants Cannot modify Cannot create user-defined extension

Oracle Release 11i: Projects vs. Grants 10 Bill Rate Schedules Projects Create Bill Rate Schedules for invoicing Fixed Rate / Percent Markup Grants Reimbursement according to allowable expenditures vs. profits

Oracle Release 11i: Projects vs. Grants 11 Borrowed and Lent Cross-charge Projects Can reclassify expenditures from one project to another as in the case of a service center Grants Expenditures are closely defined Overhead rates may be allowed

Oracle Release 11i: Projects vs. Grants 12 Budgeting Projects Cost Budget Quantity Raw Cost Burdened Cost Revenue Budget Quantity Revenue Multiple Budgets Predefined Approved / Forecast Grants Cost Budget Only Burdened Cost Entered against Award/Project BEM and BC must be compatible for Funds Checking

Oracle Release 11i: Projects vs. Grants 13 Burden Client Extension ProjectsGrants

Oracle Release 11i: Projects vs. Grants 14 Burden Cost Projects Can be on same expenditure item or on a separate expenditure item Grants Must be separate expenditure item

Oracle Release 11i: Projects vs. Grants 15 Burden Limits ProjectsGrants

Oracle Release 11i: Projects vs. Grants 16 Contract Projects Projects Capital Capitalizable Contract Billable Indirect Grants Capital Indirect Sponsored Non- Sponsored Sponsored projects accrue revenue and bill funding source by award.

Oracle Release 11i: Projects vs. Grants 17 Encumbrance Batches ProjectsGrants

Oracle Release 11i: Projects vs. Grants 18 Event Types Projects Predefined Bonus Cost-to-Cost Revenue Fee Invoice Reduction Manual Milestone Payment Prebill Retainer Surcharge Write-Off User-defined Grants Predefined Only Award Billing Manual

Oracle Release 11i: Projects vs. Grants 19 Funding Projects Contract Projects funded by Customer Agreements Grants Sponsored Projects funded by Awards

Oracle Release 11i: Projects vs. Grants 20 Funds Check Projects Not supported Grants Featured in Grants Verify funds available in budget Enabled by Budgetary Control and Encumbrance Type

Oracle Release 11i: Projects vs. Grants 21 Government Reports Projects Not supported in Projects Grants Standard Reports SF 269 SF 270 SF 272 SF 1034 SF 1035

Oracle Release 11i: Projects vs. Grants 22 InterProject and InterCompany Billing Projects Versatile and flexible With or without documents (J/E’s only) Grants Not Supported

Oracle Release 11i: Projects vs. Grants 23 Invoice and Revenue for Capital and Indirect Projects Through Award Projects Awards not supported in Projects Grants Automatic Billing Extension Run Generate Draft Revenue and Invoice processes by Award

Oracle Release 11i: Projects vs. Grants 24 Multi-funding Projects One Agreement funding multiple Projects Multiple Agreements funding one Project Grants One Award funding multiple Projects Multiple Awards funding one Project

Oracle Release 11i: Projects vs. Grants 25 Project Allocations Projects Extremely versatile and flexible Grants Not available

Oracle Release 11i: Projects vs. Grants 26 Project Status Inquiry Projects Standard PSI columns based on Raw Costs Grants PSI columns modified to reflect Burdened Costs

Oracle Release 11i: Projects vs. Grants 27 Transaction Control Extension Projects Standard validation Start/End Date Status Chargeable Task Transaction Controls Extension validation Grants ? Bug for clarification

Oracle Release 11i: Projects vs. Grants 28 User-defined Revenue Budgets Projects Contract Projects Grants Not Supported

Oracle Release 11i: Projects vs. Grants 29 User-defined Transaction Sources Projects No imposed limitations Grants Names must begin with “GMSA” Limited Options (unchecked) Raw Cost GL Accounted Import Burdened Amounts Import MRC Amounts Process Cross Charge

Oracle Release 11i: Projects vs. Grants 30 Questions & Answers

Oracle Release 11i: Projects vs. Grants 31 Contact Information Randy Krause William Loumeau