Federal Procurement Data System (FPDS ) Version 1.3

2 FPDS Version 1.3 Deprecation of Versions 1.0 and 1.1 Deprecation of Versions 1.0 and 1.1 Vendor Business Size Rerepresentation Vendor Business Size Rerepresentation 2007 NAICS Codes 2007 NAICS Codes CCR business categories CCR business categories Local Area Set Aside Local Area Set Aside Domestic or Foreign Entity Domestic or Foreign Entity Dollar Threshold Adjustments Dollar Threshold Adjustments Booleans (check boxes removed) Booleans (check boxes removed) Administrative Transfer Capability Administrative Transfer Capability Inter-agency Contract Directory (ICD) Inter-agency Contract Directory (ICD)

3 FPDS Version 1.3 Recertification and Deprecation: Certification on version 1.3 performed by GCE Certification on version 1.3 performed by GCE Certification information (Certification Process Document (May 30, 2008) is available on the project website: Certification information (Certification Process Document (May 30, 2008) is available on the project website: Versions 1.0 and 1.1 will no longer be supported Versions 1.0 and 1.1 will no longer be supported

4 FPDS Version 1.3 Version 1.3 implemented in three phases: Version 1.3 implemented in three phases: 1 st Phase: fall 2007 included Rerepresentation 1 st Phase: fall 2007 included Rerepresentation 2 nd Phase: winter 2008 included 2007 NAICS codes and CCR categories 2 nd Phase: winter 2008 included 2007 NAICS codes and CCR categories 3 rd Phase: summer 2008, includes dollar threshold adjustments, local area set asides, domestic or foreign entity, removal of check boxes, and administrative transfer 3 rd Phase: summer 2008, includes dollar threshold adjustments, local area set asides, domestic or foreign entity, removal of check boxes, and administrative transfer

5 FPDS Version 1.3 Vendor Business Size Rerepresentation: Two new “Reasons for Modification” added: Rerepresentation and Rerepresentation of Non- Novated Merger\Acquisition Two new “Reasons for Modification” added: Rerepresentation and Rerepresentation of Non- Novated Merger\Acquisition If either of the two reasons above are selected the vendor’s socio-economic info will be refreshed and the Contracting Officer’s Business Size Selection will be opened If either of the two reasons above are selected the vendor’s socio-economic info will be refreshed and the Contracting Officer’s Business Size Selection will be opened Novation situations assume the possibility of rerepresentation Novation situations assume the possibility of rerepresentation

6 FPDS Version 1.3 Vendor Business Size Rerepresentation (cont’d): Three new reports were added: Three new reports were added: Rerepresentation report displays actions where a representation has taken place Rerepresentation report displays actions where a representation has taken place Eligible Rerepresentation report displays contracts that are eligible for rerepresentation (i.e., they fall within the time frame established by FAR ) Eligible Rerepresentation report displays contracts that are eligible for rerepresentation (i.e., they fall within the time frame established by FAR ) Socio-economic Rerepresentation report displays the vendor’s socio-economic categories before and after rerepresentation Socio-economic Rerepresentation report displays the vendor’s socio-economic categories before and after rerepresentation

7 FPDS Version NAICS Codes that were deleted as a result of the 2007 NAICS changes were given an end date in FPDS (i.e., new base awards will not be able to use those codes) Codes that were deleted as a result of the 2007 NAICS changes were given an end date in FPDS (i.e., new base awards will not be able to use those codes) New codes were added and descriptions changed New codes were added and descriptions changed

8 FPDS Version 1.3 CCR Business Categories: Previously only a select few CCR business categories were displayed in FPDS Previously only a select few CCR business categories were displayed in FPDS All CCR business categories applicable to a given vendor are now displayed on the NG screen. All CCR business categories applicable to a given vendor are now displayed on the NG screen. Reports are being changed to incorporate the additional categories in the award detail Reports are being changed to incorporate the additional categories in the award detail

9 FPDS Version 1.3 Local Area Set Asides (LASA): FAR allows Contracting Officer’s to set aside solicitations for local vendors in response to Stafford Act declarations FAR allows Contracting Officer’s to set aside solicitations for local vendors in response to Stafford Act declarations A new field has been created in FPDS and the drop down menu options are Yes and No A new field has been created in FPDS and the drop down menu options are Yes and No Orders against single Award IDVs will automatically have the LASA field pre-filled with the value entered on the IDV. All other reports require user entry Orders against single Award IDVs will automatically have the LASA field pre-filled with the value entered on the IDV. All other reports require user entry

10 FPDS Version 1.3 LASA (cont’d): LASA (cont’d): LASA is only applicable from the date the rule became effective (August 4, 2006). FPDS will not allow you to enter LASA information prior to this date LASA is only applicable from the date the rule became effective (August 4, 2006). FPDS will not allow you to enter LASA information prior to this date The LASA field is NOT tied to the National Interest Action (NIA) field, i.e., a LASA action may or may not be a NIA The LASA field is NOT tied to the National Interest Action (NIA) field, i.e., a LASA action may or may not be a NIA A new LASA report was created and the NIA report was changed to include LASA actions A new LASA report was created and the NIA report was changed to include LASA actions

11 FPDS Version 1.3 Domestic or Foreign Entity: New field was created. Options include: New field was created. Options include: U.S. Owned Business U.S. Owned Business Other U.S. Entity (e.g. Government) Other U.S. Entity (e.g. Government) Foreign-Owned Business Incorporated in the U.S. Foreign-Owned Business Incorporated in the U.S. Foreign-Owned Business Not Incorporated in the U.S. Foreign-Owned Business Not Incorporated in the U.S. Other Foreign Entity (e.g. Foreign Government) Other Foreign Entity (e.g. Foreign Government)

12 FPDS Version 1.3 Dollar Thresholds: Changes to dollar thresholds were made effective September 28, 2006 Changes to dollar thresholds were made effective September 28, 2006 Bundling & Consolidated Contract field labels were changed to remove the dollar threshold displayed Bundling & Consolidated Contract field labels were changed to remove the dollar threshold displayed Validation rules were changed Validation rules were changed Under Type of Set Aside, the ‘Reserved for Small Business $ K’ label was changed to ‘Reserved for Small Business’ Under Type of Set Aside, the ‘Reserved for Small Business $ K’ label was changed to ‘Reserved for Small Business’ The Bundled and Consolidated Contracts report was changed to reflect the correct dollar threshold based on the date signed The Bundled and Consolidated Contracts report was changed to reflect the correct dollar threshold based on the date signed

13 FPDS Version 1.3 Booleans (check boxes removed): All check boxes (except system derived fields) have been converted to drop down menu fields All check boxes (except system derived fields) have been converted to drop down menu fields User must select an answer User must select an answer In cases where drop down options are Yes, No, and Not Applicable, Not Applicable should be used when dollar thresholds are not met or circumstances do not apply. For example: In cases where drop down options are Yes, No, and Not Applicable, Not Applicable should be used when dollar thresholds are not met or circumstances do not apply. For example: The Service Contract Act does not apply to a contract with a value of less than $2,000 The Service Contract Act does not apply to a contract with a value of less than $2,000 Davis Bacon Act does not apply if your contract does not involve construction Davis Bacon Act does not apply if your contract does not involve construction

14 FPDS Version 1.3 Booleans (cont’d): Economy Act field has been changed to Interagency Contracting Authority. Options include: Economy Act field has been changed to Interagency Contracting Authority. Options include: Economy Act Economy Act Not Applicable Not Applicable Other Statutory Authority (If selected you must cite the Other Statutory Authority (If selected you must cite the authority in the Other Statutory Authority field) Funded by Foreign Entity field has been changed to Foreign Funding. Options include: Foreign Funding-Foreign Military Sale (FMS), Foreign Funding-Non-FMS, and Not Applicable Funded by Foreign Entity field has been changed to Foreign Funding. Options include: Foreign Funding-Foreign Military Sale (FMS), Foreign Funding-Non-FMS, and Not Applicable Letter Contract has been changed to Undefinitized Action and drop down options include: Letter Contract, No, and Other Undefinitized Action Letter Contract has been changed to Undefinitized Action and drop down options include: Letter Contract, No, and Other Undefinitized Action

15 FPDS Version 1.3 Booleans (cont’d): SBA\OFPP Synopsis Pilot & Alternative Advertising fields have been removed SBA\OFPP Synopsis Pilot & Alternative Advertising fields have been removed Pre-Award Synopsis field has been changed to FedBizOpps and options include: Yes, No (exempt under FAR 5.102(a)(5) or 5.202), and Not Applicable (under $25,000) Pre-Award Synopsis field has been changed to FedBizOpps and options include: Yes, No (exempt under FAR 5.102(a)(5) or 5.202), and Not Applicable (under $25,000) Performance Based Service Acquisition & Clinger-Cohen Act fields are now available on Indefinite Delivery Vehicle (IDV) actions Performance Based Service Acquisition & Clinger-Cohen Act fields are now available on Indefinite Delivery Vehicle (IDV) actions Other fields that now have drop down menu options: Commercial Item Acquisition Procedures, Government Furnished Property/Equipment, Purchase Card Used as Payment Method, Multi Year Contract, Consolidated Contract, and A-76 Other fields that now have drop down menu options: Commercial Item Acquisition Procedures, Government Furnished Property/Equipment, Purchase Card Used as Payment Method, Multi Year Contract, Consolidated Contract, and A-76

16 FPDS Version 1.3 Administrative Transfer: Ability to transfer FPDS contract action report (CAR) from one agency to another. Ability to transfer FPDS contract action report (CAR) from one agency to another. Transfer can be inter- or intra- departmental Transfer can be inter- or intra- departmental PIIDs can be changed PIIDs can be changed The transfer privilege is automatically given to agency and contracting office system administrators The transfer privilege is automatically given to agency and contracting office system administrators Prior to any transfer both agencies MUST review any data in FPDS to ensure it is correct Prior to any transfer both agencies MUST review any data in FPDS to ensure it is correct

17 FPDS Version 1.3 Administrative Transfer (cont’d): Transferring agency: Transferring agency: Creates a modification and selects Transfer Action as the Reason for Modification Creates a modification and selects Transfer Action as the Reason for Modification Changes the contracting office agency id and contracting office id to reflect the agency that will be receiving the contract Changes the contracting office agency id and contracting office id to reflect the agency that will be receiving the contract Once the CAR has been approved an is automatically sent to the transferring agency’s system administrator Once the CAR has been approved an is automatically sent to the transferring agency’s system administrator Can no longer act on the record (i.e., no corrections, no new information can be entered) Can no longer act on the record (i.e., no corrections, no new information can be entered) Retains Small Business goaling credit (if they were the funding agency) for all work up to the point of the transfer Retains Small Business goaling credit (if they were the funding agency) for all work up to the point of the transfer

18 FPDS Version 1.3 Administrative Transfer (cont’d): Receiving agency: Receiving agency: Agency System Administrator will receive an notifying them of the transfer Agency System Administrator will receive an notifying them of the transfer Log into FPDS, searches for PIID and opens it Log into FPDS, searches for PIID and opens it Note that the dollar amount fields display the totals as they appeared at the time of the transfer Note that the dollar amount fields display the totals as they appeared at the time of the transfer Click on the Change PIID button Click on the Change PIID button Change Agency ID, PIID, and enter next modification number in sequence Change Agency ID, PIID, and enter next modification number in sequence Reason for modification should be administrative action Reason for modification should be administrative action Save document and all fields are now enabled. Save document and all fields are now enabled.

19 FPDS Version 1.3 Administrative Transfer: Receiving agency (cont’d): Receiving agency (cont’d): Approve Approve Can correct previous entries made by the transferring agency – BUT only if necessary! Can correct previous entries made by the transferring agency – BUT only if necessary! Will receive Small Business goaling credit (if they are the funding agency) for all work after the point of the transfer Will receive Small Business goaling credit (if they are the funding agency) for all work after the point of the transfer Advanced Search on either PIID will provide a link to the other PIID Advanced Search on either PIID will provide a link to the other PIID