CLASSIFICATION An Overview for Supervisors MODULE 7 National Guard Technician Personnel Management Course

OVERVIEW Classification Positions Descriptions (PD) Desk Audits Hierarchy SF-52’s

WHAT IS CLASSIFICATION? “The process of determining the appropriate pay plan, series, and grade of a position based on its designated duties and responsibilities, and consistent with prevailing laws, standards, and guides.”

ROLE OF THE STATE CLASSIFIER Provide Classification Advice/Assistance Review/Process Exception PDs Conduct Studies and Desk Audits

EXAMPLE OF TECHNICIAN CLASSIFICATION & GRADING TitlePay PlanOccupational SeriesGrade Human Resources SpecialistGS Aircraft MechanicWG GS: General Schedule (administrative/managerial/professional; “white collar” jobs) FWS: Federal Wage System (trades & skilled labor; “blue collar” jobs) WG= Wage Grade WL= Wage Leader WS= Wage Supervisor

A POSITION DESCRIPTION (PD) OPM issues Classification and Job Grading Standards that are used to develop PD’s. PD provides a basis for Performance Standards PD helps achieve: Equal pay for equal work Getting qualified people for the job

PD SEARCH/FASCLASS ( New! ) The PDs can be located at the following url: The CCPO ID is "NG" and then enter the "D" or "N" PD number. If you receive a screen that has none of the information listed in the shell it's because it hasn’t been loaded yet and it will still be in GKO.

MAJOR DUTIES ON A PD Should be listed in descending order of importance Should comprise 25% or more of a positions duty time Should generally be regular and recurring PD’s “reflect” rather than “prescribe” duties assigned by supervisors

PD’s Continued…. “OTHER DUTIES AS ASSIGNED” Statement allows flexibility to assign work, but supervisors should exercise care to not assign duties that are inconsistent with employee’s position and qualifications.

POSITION DESCRIPTION EXAMPLE *NOTE: Block 20 (Supervisory Certification) Supervisor has read the PD Supervisor is certifying it is the correct PD for the technician in the position Supervisor understands the duties to be performed by the Technician

DESK AUDITS A fact-finding visit to the job site Supervisor or Employee may request if questioning the title, series, or grade Incumbent and supervisor are interviewed Vacant positions can be audited via discussion with the supervisor Group audits can be conducted when several incumbents occupy Identical Additional (IA) positions

WHY ARE AUDITS NEEDED? Reorganization Issue of new OPM Classification Standards An employee’s request for reclassification New technology/equipment affecting a job

COMMON ISSUES FOR SUPERVISORS Requests for Position Upgrades Desire for more compensation does not justify a desk audit Evaluate the Position not the Person; Are assigned duties consistent with PD, or, being performed under another PD? Classification Review Authority PD Release “CRA” Implements new PD’s Don’t act on CRA’s or new PD’s until notified through HRO Supervisor & Employee certification on OF-8

COMMON ISSUES FOR SUPERVISORS (continued….) Standard PDs are the norm “Exception PD” or “Amended PD” may be required for unique situations; contact State Classifier for Assistance Other Duties As Assigned Use good judgment in assigning non-standard duties

HIERARCHY Supervisors will need to fill out the “MyBiz/MyWorkplace” Checklist After completion of form, it to Lisa A.

HIEARCHY CHANGE FORM

SF-52’S SF-52’s for all personnel actions need to be submitted 15 days prior to the what needs to be on the SF-52: Effective date. Make sure required documents are attached to the SF-52 (For example: New Hires, Absent US, Return to Duty, and Promotions).

WHAT NEEDS TO BE ON THE SF-52? Blocks 1-6 need to be filled out. Blocks 5 and 6 need to be signed (they will not be processed without signatures) Depending on what type of action that is requested, depends on how the rest of the SF-52 is filled out. Air Wings Only: Need to have the position number on the SF-52 NO MATTER WHAT THE ACTION IS. Input the address of where the position is actually located, NOT the DMNA address.

WHAT NEEDS TO BE ON THE SF-52? (continued…..) Block 36: Air Base ONLY, needs to look at the UMD (Unit Manning Document) and verify the position number. Supervisors name needs to be in the remarks section of the SF-52 on every action. Promotion Actions: Need Selection Certificate (Generated from Selection Manager) Reassignment Actions: Employee needs to sign in the remarks section stating that they concur with the reassignment.

WHAT NEEDS TO BE ON THE SF-52? (continued…..) New Appointment Actions: Need the New Appointment Checklist and all of the documents that are on the checklist. All New Appointment Actions and Conversions must start on the beginning of a pay period. There are no exceptions to this rule. *Everyone should already be on board with E Jul 2015 was the deadline for everyone to start using it.*

Questions State Classifier: Haydee Sullivan DSN: /(518) Assistant Classifier: Lisa Ashley DSN: /(518)