Welcome To Implementation Science 8 Part Webinar Series Kathleen Ryan Jackson Erin Chaparro, Ph.D University of Oregon

Thanks to the State Implementation & Scaling-up of Evidence Based Practices University of North Carolina at Chapel Hill

Kathleen Ryan Jackson Erin A. Chaparro, Ph.D Oregon Scaling-Up EBISS Blog

The Stages of Implementation Kathleen Ryan Jackson University of Oregon

Objectives 1.Understand the key activities and outcomes achieved for each stage of implementation. 2.Understand the importance of the exploration stage and readiness as you move through each stage of implementation.

Objectives: You’ll be able to answer the questions 1.What is the most under-utilized stage of implementation? 1. The four important activities in the exploration process are…

HOW: Stages of Implementation Implementation Occurs in Stages. Exploration Installation Initial Implementation Full Implementation Full implementation can take up to four years under optimal conditions. Fixsen, Naoom, Blase, Friedman, & Wallace,

Exploration The Most Important & Most Under-utilized Stage Formalizing teaming structures Determining need and identifying options Assessing “fit” and feasibility Promoting “buy-in” Re-assessing facilitators and barriers to implementation 8

Installation A Decision is Made to Move Forward Actively engaged in “set-up” – Structural and instructional changes – Infrastructure development Training and coaching routines defined – Resources consumed Leadership maintains focus and momentum Buy-in continues 9

Initial Implementation Working Through the Awkwardness Managing change – Maintaining the focus – Managing expectations Providing training and coaching – Building leaders support staff implementation – Reorganizing school roles, functions, structures Resolving systems issues – Rapid problem solving (PDSA) 10

Full Implementation New Learning is Integrated at All Levels All student’s benefit from the EBP All staff are supported Data are collected and used for decision making Policies, procedures, guiding documents in place Supportive and functional administrative environment 11

Reflect on your your elementary reading program… Identify “missed stages” or “missed steps” that will be important for you to complete in order to establish or strengthen buy-in and a collective commitment from all staff. Identify the Stage of Implementation that best describes your current level of implementation.

Exploration The Most Important & Most Underutilized Stage 13

Exploration 5 Main Activities 1.Formalize teaming structures 2.Determine need and identify options 3.Assess “fit” and feasibility 4.Promote “buy-In” for the initiative and for implementation supports 5.Re-assess needs, resources, support and feasibility 14

1. Formalize Team Structures Form and link the teaming structures Identify who is... Responsible for the work Responsible for decision making and or recommendations Representative team Range of stakeholders who will be impacted by the new initiative

2. Determine Need - Identify Options Assess student, school and district performance and needs Using current, relevant, and reliable data Explore evidence based options to meet needs What Works Clearing House National Center on Response to Intervention Experts and publishers of evidence-based practices (EBPs) 16

3. Assess Fit and Feasibility Assess fit of EBP with needs of students Resources of schools and the district Examine implementation requirements Costs, time required, funding, materials Training, coaching, data infrastructure Implementation support – who and how often Contact and observe other successful implementers Observe and interview other districts Ask, how can we repurpose the success of others? 17

3. Assess Fit and Feasibility Conduct an infrastructure analysis Assess Readiness to adopt a sustainable practice Assess Capacity of district and school staff Assess available Resources and resource reallocation Analyze facilitators and barriers Observe structural and organizational changes needed in schools and district. What should be replicated and strengthened? Cost of technical assistance, training, coaching 18

3. Assess Fit and Feasibility “Due diligence during mutual assessment and selection will help in gathering the information needed to make a decision about whether or not to adopt a new EBP and move forward.” 19

4. Promote Buy-In The key role of the District Leadership Implementation Team is to develop collaboration and co-ownership. Create opportunities for stakeholders to learn about options under consideration Ask questions about benefits and challenges Gain confidence in managing the identified risks Develop belief that the district is committed to providing the support required to implement and sustain the practice overtime 20

5. Reassess and Decide Collect all information Re-assess facilitators and barriers Ask What is the strength of the EBP? Does the EBP meet our current need? Does it fit our current priorities and values? Do we have the resources required? Do we have the capacity? Are we ready to implement and replicate the EBP? 21

Stages of Implementation Analysis: Where are We? b-SISEP-StagesOfImplementationAnalysisWhereAreWe.pdf

Reflect on your your elementary reading program… What steps could you go back and complete to strengthen buy-in and readiness for implementation of your elementary reading program? What exploration steps has your district done a thorough job of completing?

Knowledge Check 1.What is the most under-utilized stage of implementation? 2. What are four important activities in the exploration process are?

Knowledge Check Answers 1.What is the most under-utilized stage of implementation is exploration? 2. The four important activities in the exploration process are: Formalize teaming structures Determine need and identify option Assess “fit” and feasibility Promote “buy-in”

Resources and References SISEP: Stages of Implementation tation.fpg.unc.edu/files/resources/AIHub-SISEP- StagesOfImplementationAnalysisWhereAreWe.pdf Oregon Scaling-Up EBISS Blog

Thank You Kathleen Ryan Jackson Erin A. Chaparro, Ph.D