National Library of Finland Strategic, Systematic and Holistic Approach in Digitisation Cultural unity and diversity of the Baltic Sea Region – common history, different languages, mixed culture Helsinki, 21st–22 nd October 2010 Tiina Ison, Senior Analyst, National Library of Finland

Outline 1.User and Library Value Drivers 2.One Workflow and Production Line 3.Process Modelling New Workflows… 4.Designing Tools for New Workflows… 5.Developing Policy… 6.National Library Digitisation Policy, Digitisation Policy: Who are our Users ? 8.Digitisation Policy: What do we Produce ? Printed material for workshop: Article: National Library of Finland: Digitisation within Context of National Digital Library and Infrastructure Developments Digitisation Policy article – synopsis National Library Digitisation Policy, 2010 (draft)

1. User and Library Value Drivers User Value Drivers open access digital format minimum restrictions use and resuse at will data intensive research free content for semantic web data linking free community contribution fun and play (creativity) Library Value Drivers Trustworthy, authoritative sources Physical and digital provenance Rights management Links between physical and digitial Links to manifestations Complex objects and granularity Level Perisistend ID’s Links in catalogue/union catalogues Interoperable metadata Use of standards Long term preservation Traditional Library Workflows… Digitial Library Workflows….. Change in user and community needs has direct impact on traditional library workflows…. and on policy development

One Production Line - one production line between back end digitisation production and National Digital Library Infrastructure. Process modeling – library wide logistics, processes and workflows modelling - desing tools for workflows Interoperable Metadata - quality of metadata used, captureand packaged throughout the digitisation production line is adequate for access and long term preservation needs 2. One Workflow and Production Line: (Mass) Digitisation Project,

3. Process Modelling New Workflows… Need to manage and control : 1.Physical Items 2.Digitial Objects 3.Metadata 4.Define Functionalities Library Wide Workingroups : Care & Handling Working Group Metadata Working Group Processing Modelling Team Work Documentation of change requirements

4. Designing Tools for New Workflows… Web based tool tracking - Project tracking - physical items tracking - logistics in/out of production -- (Remote Item Tracking) Scanner tracking tool - technical metadata capture --production tracking -- (scan client) Post Processing - level of structural markup -phased approach -- quality control Metadata flows….. -MARC21 as MARCXML -METS SIP packages

5. Developing Policy; National Library Policy Framework  The Preservation Policy of the National Library completed 2009  The Collection Development Policy of the National Library completed 2009  The Digitisation Policy of the National Library completed May, 2010  The Cataloguing Policy of the National Library to be completed 2010/2011

6. National Library Digitisation Policy 2010 (see printed documentation provided)  Comprehensive digital collections and critical mass of digitised content  Authentic and trustworthy digital surrogates of original source material  Sustainable digitisation and life cycle management of digitised content  Maximum use and reuse of digitised content  Freeing digitised content for online distribution

7. Digitisation Policy; Who are Users ? Producers of original content i publishers, authors, rights holders and rights-holder oganisations. Users of digitised content private clients and client organisations retrieving, accessing and using digital content as well as organisations which aggregate metadata or make accessible digitised content Re-users/Re-purposers researchers, students and citizens as individuals or as part of online communities of practice, re-using, re-purposing and exploiting content as defined by their individual or community needs and contexts of use

8. Digitisation Policy; What do we produce ? Digitised surrogate copy and much more.... Level of Structural Markup (granularity level of access ?) Metadata of digitised material (catalogue enrichment, free metadata ?) Comprehensive digitised collections for research use (automatic extraction of named entities, ontology development, authority databases ?) Community enrichment of content (distributed workflows, OCR correction, markup level, theme entity annotation ?) Long-Term preservation archival quality packages of digitised material (use and re-use in public domain?)

Thank you