AQuR SYSTEM Researchers: Zuraidah Mohd Sanusi, Aida Hazlin Ismail, Yusarina Mat Isa, Roszana Tapsir, Syazliana Kasim, Kamaruzzaman Muhammad, Nor’Azam Mastuki and Normah Omar SEMNAR ON AUDIT QUALITY SECURITIES COMMISSIONS, 13 MAY 2009

Overview of Audit Quality Audit quality is viewed as one of the important factors that affect the credibility of financial statements (Arrunada, 2004) Audit quality is viewed as one of the important factors that affect the credibility of financial statements (Arrunada, 2004) Audit quality has been further extended to cover firm level rather than engagement only: quality control system, quality assurance and institutional management such as managing human resource, institutional risk and external relations (Mazur et. al., 2005) Audit quality has been further extended to cover firm level rather than engagement only: quality control system, quality assurance and institutional management such as managing human resource, institutional risk and external relations (Mazur et. al., 2005)

Background IFAC has issued International Standards on Quality Control 1 (ISQC 1) for the purpose of quality control for firms that perform audits and reviews of historical financial information, and other assurance and related services engagements IFAC has issued International Standards on Quality Control 1 (ISQC 1) for the purpose of quality control for firms that perform audits and reviews of historical financial information, and other assurance and related services engagements Adoption of ISQC 1 in Malaysia by Malaysian Institute of Accountants (MIA) as part of approved auditing standards w.e.f July Adoption of ISQC 1 in Malaysia by Malaysian Institute of Accountants (MIA) as part of approved auditing standards w.e.f July Purpose of ISQC 1: Purpose of ISQC 1: To establish a system of quality control (policies and procedures); To establish a system of quality control (policies and procedures); To provide firm with reasonable assurance that the firm and members of the firm comply with professional standards and regulatory and legal requirements; and To provide firm with reasonable assurance that the firm and members of the firm comply with professional standards and regulatory and legal requirements; and To ensure that reports issued by the firm is appropriate in the circumstances To ensure that reports issued by the firm is appropriate in the circumstances

Background Although accounting bodies in many countries, such as Malaysia, Australia and Pakistan, have supplemented ISQC 1 with audit manual and guidelines, it is difficult to ascertain to what extent the compliance with ISQC 1 has been achieved. Although accounting bodies in many countries, such as Malaysia, Australia and Pakistan, have supplemented ISQC 1 with audit manual and guidelines, it is difficult to ascertain to what extent the compliance with ISQC 1 has been achieved. To develop ISQC 1 Self-Assessment Checklist to assist audit firms in complying with ISQC 1 To develop ISQC 1 Self-Assessment Checklist to assist audit firms in complying with ISQC 1 By adopting the framework of ISQC 1 questionnaires which have been developed by the accounting bodies in Australia and Pakistan, this study has further extended the questionnaires into ISQC 1 Self-Assessment Checklist to cover two parts i.e. Policies & Procedures and Practices as well as the score assessment. By adopting the framework of ISQC 1 questionnaires which have been developed by the accounting bodies in Australia and Pakistan, this study has further extended the questionnaires into ISQC 1 Self-Assessment Checklist to cover two parts i.e. Policies & Procedures and Practices as well as the score assessment.

Elements of the Quality Control in ISQC 1 1-Leadership Responsibilities for Quality 2- Ethical Requirement 3- Acceptance and Continuance of Clients and Engagements Policies and procedures SHOULD BE ESTABLISHED to provide the firm with reasonable assurance: To inculcate the culture within the firm that recognize the quality is essential. CEO (or equivalent to assume responsibility. Example: advise staff of firm policy and ethics timely That member of the firm comply with ethical requirement Example: Every staff need to provide independent certificate before commencement engagement That the firm minimized the engagement with a client that lacks of integrity. Example: Develop and comply with client acceptance’s checklist.

Elements of the Quality Control in ISQC Human Resources 5- Engagement Performance 6- Monitoring 7- Documentation Policies and procedures SHOULD BE ESTABLISHED to provide the firm with reasonable assurance: That the firm has sufficient personnel with appropriate capabilities to produce high quality job. Example: Engagement to be assigned to the appropriate partner and staff That the work performed meets applicable professional standards and legal requirement. Example: Established and adhered to procedures on how to resolve differences of opinion. That the policies and procedures for each of element are suitable, relevant and being complies by members. Example: Updating of the relevant policies or procedures where necessary. The firm should establish policies and procedures requiring appropriate documentation to provide evidence of the operation of each element of its system of quality control

DEVELOPMENT OF AQuR SYSTEM Preliminary study on the ISQC 1 implementation issues - Questionnaires sent to audit firms Preliminary study on the ISQC 1 implementation issues - Questionnaires sent to audit firms Brainstorming session among the researchers to form common themes of ISQC 1 Self-Assessment Checklist based on several sources: ISQC 1, MIA Quality Control Manual etc. Brainstorming session among the researchers to form common themes of ISQC 1 Self-Assessment Checklist based on several sources: ISQC 1, MIA Quality Control Manual etc. Review of ISQC 1 Self-Assessment Checklist with two representatives from MIA Review of ISQC 1 Self-Assessment Checklist with two representatives from MIA Review of ISQC 1 Self-Assessment Checklist with ten audit practitioners from medium and small size firms Review of ISQC 1 Self-Assessment Checklist with ten audit practitioners from medium and small size firms Funded and supported by MAREF Funded and supported by MAREF

Development of the ISQC 1 Self-Assessment Checklist Monitoring Documentation Leadership Engagement Performance Human Resources Client Relationships Ethical Requirement ISQC 1 Dimensions

Organization of ISQC 1 Self-Assessment Checklist PartExplanation Policy and Procedures The part presents the questions on the policy and procedures on each elements of ISQC 1. The questions shall be answered using “ YES ” or “ NO ” option. Practices The part comprises of questions on the practices of each elements of ISQC 1. Each indicator shall be answered using four-scale options. Indicator for Practices Explanation Not evident No evidence/ documentation exists Emerging Evidence indicates early or preliminary stages of implementation of practice Operational Evidence indicates practices and procedures are actively implemented Highly functional Evidence indicates practices and procedures are effectively and consistently implemented

A Glance at the Checklist 1. LEADERSHIP RESPONSIBILITIES FOR QUALITY WITHIN THE FIRM (ED) ISQC 1.19: “The firm shall establish policies and procedures designed to promote an internal culture based on the recognition that quality is essential in performing engagements. Such policies and procedures shall require the firm’s chief executive officer (or equivalent) or, if appropriate, the firm’s managing board of partners (or equivalent), to assume ultimate responsibility for the firm’s system of quality control.” POLICIES AND PROCEDURES In fulfillment of the ISQC 1 requirements, your firm: YesNo 1.1Allocates sufficient resources for the development, documentation and support of its quality control policies Definitions of Indicators Not evident : No evidence that such practice exists/action taken Emerging: Evidence indicates early or preliminary stages of implementation of practices Operational : Evidence indicates active implementation of practices Highly functional : Evidence indicates effective and consistent implementation of practices PRACTICES In fulfillment of the ISQC 1 requirements, your firm: Not evide nt Emer ging Oper ationa l Highl y Funct ional 1.4Emphasizes on firm’s quality control system and compliance with professional standards and regulatory and legal requirements

Score Assessment

Level of achievement Score Good to best practice in many areas ***** Good to best practice in at least one area **** Meets minimum standards *** Needs significant improvement in at least one area ** Needs significant improvement in many areas *