The District Management Council 70 Franklin Street Boston MA, Tel: 877.DMC Springfield Public Schools Springfield Effective Educator Development System (SEEDS) March 2013

2 © 2012 І District Management Council І Agenda Context, purpose and overview Summative evaluation overview Getting started in summative evaluations Exercises Q&A

3 © 2012 І District Management Council І Strengthening educator effectiveness is a critical piece of a district-wide effort to improve learning for students Coach, develop and evaluate educators based on a clear vision of strong instruction Implement a consistent, rigorous curriculum built on common standards with common unit assessments Deploy data that is timely, accurate and accessible to make decisions for students, schools and the district Strengthen social, emotional and academic safety nets and supports for all students The work

4 © 2012 І District Management Council І Self Assessment Analysis, Goal- Setting, & Plan Development Implementation of the Plan Formative Assessment / Evaluation Summative Evaluation Continuous Learning Today’s focus Today’s focus is on the summative evaluation

5 © 2012 І District Management Council І Agenda Context, purpose and overview Summative evaluation overview Getting started in summative evaluations Exercises Q&A

6 © 2012 І District Management Council І Recommended deadlines ActivityCompleted by Self-assessmentOctober 1 st Goal setting and educator planNovember 1 st 1 st observation of non-PTS educatorNovember 30 th Educators submits evidenceJanuary 18 th Formative assessmentFebruary 15 th Non-PTS educators submit evidenceMarch 11 th PTS educators submits evidenceApril 20 th Summative evaluation for non-PTS educatorsApril 22 nd Summative evaluation for PTS educatorsJune 1 st Formative evaluationJune 21 th (end of school year) Required deadline; included in the contract as a firm date

7 © 2012 І District Management Council І Overview of summative evaluations What is the purpose? (1) to determine the summative rating for educators (2) to determine the educator’s plan moving forward How can you get ready? Gather sufficient evaluator-collected evidence (e.g., classroom observations) Request sufficient educator-collected evidence (especially on Standards III and IV)

8 © 2012 І District Management Council І How are ratings determined? StepsActionResources Step 1Determine ratings on: 1.Standard I 2.Standard II 3.Standard III 4.Standard IV Teacher rubric Observation records Educator collection of evidence Other evidence Step 2Determine attainment of: 1.Professional Practice Goal(s)* 2.Student Learning Goal(s)* Educator’s Attainment of Goals Guidance Observation records Educator collection of evidence Other evidence Step 3Determine the overall summative ratingProfessional judgment Ratings on all four Standards** (step 1) Assessment of attainment of goals (step 2) *Note: Summative evaluations will need to be in compliance with TIF regulations **Note: to be rated Proficient overall, an educator must be rated at least Proficient on Standard I and Standard II.

9 © 2012 І District Management Council І Exercise: Determine the educator’s attainment of goals Step 1: Take out the handout “Exercise: Goal Attainment” Step 2: Review the educator’s goal and data. Step 3: Using the guidance, determine a rating on the educator’s attainment of goal. Provide a rationale for your rating.

10 © 2012 І District Management Council І Determination of Educator Plan Moving Forward Overall RatingEducator plans Exemplary Proficient Needs Improvement Unsatisfactory Self-Directed Growth Plan (2-year or 1-year) Directed Growth Plan Improvement Plan Developing Educator Plan Obtain PTS Non- renewal PTS educatorsNon-PTS educators Continue on a Developing Plan

11 © 2012 І District Management Council І The process you should expect for the Summative Assessment StepActionRecommended Timeline Step 1Request educator’s collection of evidenceEvidence should be submitted by: March 11 for NPTS April 20 for PTS (at least 4 weeks prior to report due date) Step 2Review and analyze collection of evidence for each standard, and goal Do not wait until the last minute Step 3Complete and submit the Summative Evaluation Report. Budget time appropriately, because: Any conferences (required* or requested) must also be held by June 1. Any educator’s response (made within 5 days or report submission) must also be received by June 1. (*required for Needs Improvement/Unsatisfactory) April 22 for NPTS June 1 for PTS (contractual)

12 © 2012 І District Management Council І Agenda Context, purpose and overview Summative evaluation overview Getting started in summative evaluations Exercises Q&A

13 © 2012 І District Management Council І Getting started in Summative Evaluations (1 of 2) Plan ahead Do not wait until the deadlines to finalize reports: reports must be completed, shared and signed, and conferences must be held all by 6/1. An earlier due date (before the contractual deadline) can ensure all necessary steps are completed in time Regularly collect evidence: ensure you have sufficient evidence by conducting observations regularly throughout the year Use available resources Use the Educator or SISP Rubric Use the Educator’s Attainment of Goals Guidance to assess progress towards goals

14 © 2012 І District Management Council І Getting started in Summative Evaluations (2 of 2) Be strategic and efficient Group the educators by timeline and by required levels of support. Priority should be given to those who need “more support” NPTS Summative (April 22 nd ) PTS Summative (June 1 st ) PTS Formative (June 21 th ) “Minimal Support” Recommend for PTS Proficient Educators Proficient Exemplary Proficient Exemplary “More Support” Downward change in rating Possible Non- renewals Downward change in rating Improvement plan Downward change in plan Improvement plan

15 © 2012 І District Management Council І Agenda Context, purpose and overview Summative evaluation overview Getting started in summative evaluations Exercises Q&A

16 © 2012 І District Management Council І Exercise 1: Compare the “Minimal Support” vs. “More Support” Summative Evaluations The level of detail that is required in the Summative Evaluation will depend on the type of teacher (Minimal vs. More Support) Compare the two evaluations. What is similar? What is different? Similarities: Differences:

17 © 2012 І District Management Council І Exercise 2: Review the Summative Evaluations Review both the “Minimal Support” and “More Support” Summative Evaluations. Independently: find three strong practices in these sample evaluations that you will also use as you write your evaluations: Group discussion: Exchange ideas with others at your table.

18 © 2012 І District Management Council І Starting your Summative Evaluation Before you begin your Summative Evaluation, you should review the following for each educator: Formative assessment Self-assessment and goals Observation records Educator’s collection of evidence

19 © 2012 І District Management Council І Exercise 3: Build on the Formative Assessment Start with the formative assessments: refer to the formative assessments you’ve already written; you shouldn’t have to write summative evaluations from scratch Unless dramatic changes have occurred since the Formative, you can re-use much of the language in the Formative to write your Summative. Independently: Compare the Formative Assessment and the Summative Evaluation. What are the carryovers as well as the changes? Group discussion: Discuss with your table what you found. Carryovers: Changes:

20 © 2012 І District Management Council І Exercise 4: Review the Self-Assessment & Goals Form Before starting your evaluation, you should refresh your memory on the educator’s goals and plans. Review the self-assessment/goal form. List five potential pieces of evidence you would need to appropriately assess the educator’s progress on these goals

21 © 2012 І District Management Council І Exercise 5: Review the observation records For the Summative Evaluation, you must synthesize your observation records for brief feedback. Review all observation records. Synthesize all three observations by identifying just 2-3 “highest leverage” areas for the educator to focus on. Write below the feedback you would put in the “Overall Performance Rating” section. _______________________________________________________ _______________________________________________________ _______________________________________________________

22 © 2012 І District Management Council І Exercise 6a: Review educator’s collection of evidence Large group exercise: Analyze the Parent call and log in your packet by completing the following table. Evidence Standards/ indicators related to evidence Analysis (How strong/weak is the evidence?) Feedback (How can he/she continue to develop?) Parent call and log Pages 5-7 III-A-1: Parent/Family engagement III-C-1: Two-Way Communication III-C-2: Culturally Proficient Communication Shows consistent success in two-way communication Uses a variety of methods (e.g., conference, calls, and events) Contact is for both positive and negative information Work with the district interpreters to create two-way communication in multiple languages (where applicable)

23 © 2012 І District Management Council І Exercise 6b: Review educator’s collection of evidence Small group exercise: Split into three groups. Each group will be assigned a piece of evidence to analyze. Be prepared to share. Evidence Standards/ indicators related to evidence Analysis (How strong/weak is the evidence?) Feedback (How can he/she continue to develop?) Syllabus and welcome letter Pages 7-9 about Mentor Program Pages 3-4 Team Lesson Study / Rounds Pages 1-2

24 © 2012 І District Management Council І Agenda Context, purpose and overview Summative evaluation overview Best practices in summative evaluations Exercises Q&A

25 © 2012 І District Management Council І Q&A Any questions?

26 © 2012 І District Management Council І Upcoming April Events April 2 Principal Meeting: Truenorthlogic Training Moved to Duggan Room 10 Bring Charged Laptop Assistant Principal Training for Elementary and Secondary April 3 rd from 3:30-5:30pm Non-PTS Summative Evaluations are to be complete and finalized by April 22, 2013