Transforming the Way We Work Jill Garcia Defense Acquisition University 29 October 2004 Logistics Community of Practice Knowledge Sharing Initiatives Knowledge Sharing Initiatives

LOG CoP Defense Acquisition Guidebook

LOG CoP Overview LOG CoP launched 21 July 03 Over 500 registered members LOG CoP visited over 177,000 times in the last 12 months - averaging 14,000 page views/month Topic Views Last Month September 04 Views 1Logistics Management (ID: 9914) Contract Management (ID: 1202) Special Interest Areas (ID: 8681) Systems Engineering (ID: 1204) Program Management (ID: 1201) EVM (Earned Value Management) (ID: 1500) Risk Management (ID: 1203)8694 8Ask-a-Professor (ID: 27148)6607 9IT CoP (ID: 9584) Total Ownership Cost (ID: 1205)5621

ACC Transition to Simplify v4.0 Old Version New Look and Improved Functionality

Once in a CoP, SIA, or Workspace, the “Explorer” only shows the links for that Community No more cluttered navigation No more folder icons No more difficulty determining what sub-topic area you are in (when in a sub-topic area, the “Explorer” changes the color of that area When you’ve finished in an area, just click on ACC HOME to locate other CoPs, SIA, etc.

Visibility of CoP, SIA, or Workspace Page Views Shows total page views for the year Clicking on the number provides a more detailed breakout

Metrics are Available Down to the Individual Contribution Level Just as in the previous examples, detailed page view metrics are available for every contribution on the ACC What you will quickly see here is that the contributions you make/share on the ACC are being used by your peers – time spent participating in our CoPs is time well spent (as in the example below, just think of how many individuals this document was able to reach by taking 2 minutes to post in LOG CoP.

Improvements to “Participate” The “Subscribe” option is less cluttered now and is easier to understand Invite a friend to join a particular community You now have the option to join any given community Join a Community w/o waiting for us to add you or for a Member to invite you

Logistics Management CoP

Discussion LOG CoP is doing well… however its full potential is not being realized. – Few contributions by members – Limited use of discussion capability How do we better engage the community?? – Utilize discussions to extend reach & learn what others are doing – Pulse the community via discussions – Communicate information easily & quickly

Jerry Beck OADUSD(LPP) Defense Acquisition Guidebook

DoD Acquisition Guidebook Objective Revise and Complete Electronic DoD Acquisition Guidebook by September 2004 Electronically Link the Guidebook to Policy Documents (DAU) Criteria This will be a Guide NOT A POLICY Document !! Explain, will not require –What and how vice shall and will Except when…(driven by 5000 policy) Relationship to other Guides and other Chapters

5000 Guidebook Overview Acquisition professionals should use this Guidebook to perform their management responsibilities. Each chapter is designed to improve understanding of the acquisition process and ensure knowledge of the statutory and regulatory requirements associated with the process. The Guidebook is more an electronic reference system than a “book”. Hyperlinks let you electronically jump to related info. Some links take you to external references, such as United States Code, or other formal DoD publications.

Overview of the Defense Acquisition Guidebook (11 Chapters ) Chapter 1, Department of Defense Decision Support Systems, an overview of the Defense Department’s decision support systems. Chapter 2, Defense Acquisition Program Goals and Strategy, acquisition program goals and the topics the program manager should consider in developing a strategy for the acquisition program. Chapter 3, Affordability and Life-Cycle Resource Estimates, acquisition program affordability and resource estimation. Chapter 4, Systems Engineering and Integrated System Design, system design, and the systems engineering processes that aid the program manager in designing an integrated system to balance capability, Chapter 5, Life-Cycle Logistics, provides the program manager with a description of Life-Cycle Logistics and its application throughout the system life cycle, from concept to disposal. Chapters 4 & 5 are strongly linked

Chapter 6, Human Systems Integration, addresses the human systems elements of the systems engineering process. Chapter 7, Networks and Information Integration, network-centric strategy to transform DoD warfighting, and intelligence capabilities. Chapter 8, Intelligence, Counterintelligence, and Security Support, responsibilities regarding the prevention of inadvertent technology transfer, and guidance for the protection of those technologies. Chapter 9, Integrated Test and Evaluation, integrated test and evaluation strategy to assess operational effectiveness and suitability. Chapter 10, Decisions, Assessments, and Periodic Reporting, program manager and Milestone Decision Authority oversight responsibilities. Chapter 11, Program Management Activities, activities and decisions required of the program manager, not discussed in earlier chapters. Overview of the Defense Acquisition Guidebook (Chapters 6-11)

[5.1.1] [5.1.2] Total Life Cycle Systems Management (TLCSM) LCL in Systems Engineering (SE) [5.2] Under TLCSM the PM is responsible for Life Cycle Logistics (LCL), emphasizing LCL in systems engineering and implementing product support through Performance Based Logistics (PBL). Life Cycle Logistics (LCL) [5.4] Performance Based Logistics (PBL) [5.3]

IOC DoD 5000 Acquisition Model Linked With JCIDS Process B A Technology Development System Development & Demonstration Production & Deployment Systems Acquisition Operations & Support C User Needs & Technology Opportunities Sustainment Process entry at Milestones A, B, or C Entrance criteria met before entering phase Evolutionary Acquisition or Single Step to Full Capability FRP Decision Review FOC LRIP/OT&E Design Readiness Review Pre-Systems Acquisition (Program Initiation) CDD CPD ICD Concept Refinement ICD: Initial Capabilities Document CDD: Capabilities Development Document CPD: Capabilities Production Document IOC: Initial Operating Capability FOC: Full Operating Capability LRIP: Low-Rate Initial Production OT&E: Operational Test and Evaluation FRP: Full Rate Production Concept Refinement Decision Emphasis on Evolutionary Acquisition JCIDS

BA Concept Refinement System Development & Demonstration Production & Deployment Systems Acquisition C FRP Decision Review LRIP/IOT&E Design Readiness Review Technology Development ( Program Initiation ) Concept Decision Pre-Systems Acquisition Operations & Support Sustainment Modernize Sustaining the System Ready Available Safe Assets 24/7 Availability Reliability & Maintainability Affordable Weapon Systems Obsolescence/Tech Refresh Reduced Footprint Logistics Chain Reliability Logistics Chain Effectiveness Logistics Chain Cycle Time Retrograde Management Production Flexibility Supply Chain Agility PRE-IOC AND POST IOC SUPPORTABILITY ASSESSMENTS Sources of Supply Acquisition Framework from the Warfighter View

Defense Acquisition Guidebook Preliminary launch 14 OCT

Functional/Topic View Life Cycle Framework View Review statutory and regulatory requirements and related best practice for each milestone and acquisition phase. The DAG provides 3 different user views: DocumentDocument FunctionalFunctional Life Cycle FrameworkLife Cycle Framework Document View

Backup Slides

What We’ve Accomplished: Established Supportability Design and Assessment Criteria –Incorporates SDOE –Technical Guidance by Milestone New Defense Acquisition Guidebook –PM’s TLCSM and PBL responsibilities clearly defined Updated PBL Product Support Guide –A Tool for Program Managers –Incorporates latest lessons learned MID 917 – PBL Lead programs Program/budget to single activity group DepSecDef PBL Guidance –AT&L issue consistent guidance –Service plans for all ACAT I and II programs Strategic Planning Guidance –Service BCAs for all ACAT I and II by FY 06 –Initial management review by September 04 Clear PBL BCA Guidance –Total life cycle costs –Best value –Operationally driven Clear PBL Contracting Guidance –Accelerate PBL Contracting –Establish PBL Metrics 20 Oct 04 In for Signature On Line 24 Oct 03

IOC DoD 5000 Acquisition Model Linked With JCIDS Process B A Technology Development System Development & Demonstration Production & Deployment Systems Acquisition Operations & Support C User Needs & Technology Opportunities Sustainment Process entry at Milestones A, B, or C Entrance criteria met before entering phase Evolutionary Acquisition or Single Step to Full Capability FRP Decision Review FOC LRIP/OT&E Design Readiness Review Pre-Systems Acquisition (Program Initiation) CDD CPD ICD Concept Refinement ICD: Initial Capabilities Document CDD: Capabilities Development Document CPD: Capabilities Production Document IOC: Initial Operating Capability FOC: Full Operating Capability LRIP: Low-Rate Initial Production OT&E: Operational Test and Evaluation FRP: Full Rate Production Concept Refinement Decision Emphasis on Evolutionary Acquisition JCIDS

BA Concept Refinement System Development & Demonstration Production & Deployment Systems Acquisition C FRP Decision Review LRIP/IOT&E Design Readiness Review Technology Development ( Program Initiation ) Concept Decision Pre-Systems Acquisition Operations & Support Sustainment Modernize Sustaining the System Ready Available Safe Assets 24/7 Availability Reliability & Maintainability Affordable Weapon Systems Obsolescence/Tech Refresh Reduced Footprint Logistics Chain Reliability Logistics Chain Effectiveness Logistics Chain Cycle Time Retrograde Management Production Flexibility Supply Chain Agility PRE-IOC AND POST IOC SUPPORTABILITY ASSESSMENTS Sources of Supply Acquisition Framework from the Warfighter View

Getting the Message Out about the DAG Push to acquisition employees Push to Industry via DAU Industry liaison Msg on front page AKSS and ACC Article in AT&L Magazine Brochure on New Site Push msg to all major command webmasters with redirect for new site link