ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Permission to Build Granted Yeah! OLA Session #515 Super Conference 2015 Yikes!

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Data Mining and Analysis Developing the Design

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Library Trends

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Best Practices

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Community-Staff-Board Collaboration

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Define Your Vision “If you don’t know where you are going you may wind up somewhere else” – Yogi Berra

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Schematic Design – Adjacencies

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Schematic Design

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Room Data Sheets

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Detail Design

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Developing the Design Influence on Outcome and Cost of Changes

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Budget The VPL Experience Construction estimate $359 per square foot Plus tax 1.76% Plus contingencies Plus consultants, permits, studies Plus City commitments Total Construction in Vaughan $500 per square foot Don’t forget additional costs: Design, land, furniture, fixtures & equipment, communication & hardware, collection, etc………

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Project Management  Project Management revolves around managing the 3 interrelated constraints that exist in every project:  Cost: Defining the project’s budget and staying within it  Scope: Making sure that the scope matches the budget  Schedule: usually the flex component, in that it adjusts to the other two constraints.  On a large construction project, like a new Library, there are a multitude of stakeholders, and each tends to “pull” towards the constraint that it holds “near and dear”.  As a result, a Project Manager is often equated to a conductor who is trying to get an orchestra to play the same tune, while the musicians are inclined to interpret the notes differently.

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Managing the Constraints The three constraints manifest themselves throughout the Project: during design, tender and construction It is essential to put mechanisms in place to address the risk that is associated with these constraints Not managing the constraints tends to have a snowball effect and will lead to project failure: – Over budget – Reduced scope and/or quality – Significant delays in delivery

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Project Failure can happen when: This is what the Client wants: But this is what the Client budgeted for:

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Project Failure can also occur here: The progress that the Client envisions: The progress that the scope dictates:

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries So, what can we do to avoid Project Failure? Or, how to turn this:Into this:

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Always Manage Expectations you can’t satisfy all constraints equally, and you will likely not always satisfy all stakeholders:

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Communication between Stakeholders This is the key for avoiding misaligned expectations From project inception, understand who the project stakeholders are, and what are their motivations and constraints: – Mayor and Council – The Public – Libraries staff – Operational staff – Finance Always under promise and over deliver. Never the other way around!

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Select Vendors Carefully Selecting Contractors for example:  For projects of certain magnitude, a prequalification is recommended, and it is done through the Purchasing Department.  The prequalification should be done systematically and based on the submissions that are made.  It’s important to know that once the prequalification list has been determined, the tender will be awarded to the lowest bidder, and therefore:  Everyone on the project team must be satisfied that any of the prequalified contractors can deliver the project successfully.

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Contingency is a must have, not a nice to have Diligently manage the contingency, because no one in construction works for free!

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Appoint a Project Sponsor  Appoint a Project Sponsor so that tough decisions can be made when the project gets stuck!  Remember: the Project Sponsor must have the authority to make decisions, but also be approachable.

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Most Importantly: Make sure that all Project Stakeholders Share a Common Goal:

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Celebrations! Site Dedication Groundbreaking Topping Off Ceremony Official Opening Unofficially more frequently with staff

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Closing Comments Don’t strive for perfection as perfection is constantly changing. Enjoy the experience!

ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries Peter Duckworth-Pilkington Principal ZAS ARCHITECTS + INTERIORS T x 249 Margie Singleton Chief Executive Officer VAUGHAN PUBLIC LIBRARIES T x 4101 Michael Shatil Director, Buildings & Facilities CITY OF VAUGHAN T x 8173