Brentwood of Palatine Condominium Board Meeting Treasurer’s Report – Cash Position – Scorecard – Expense Contributions – Delinquencies – Remaining “Anchors” Management Update Laundry Rules and Regulations Maintenance Staff addition Snow Removal Policy Reminder 30/30 Specifics

Treasurer’s Report – Financials Cash Position Cash Assets November 2008 ending – Operating Accounts - $ 4, – Reserve (CDs)- $21, Cash Assets - $25, Accounts Payable:$51, Accounts Receivable: $80,568.74

Treasurer’s Report – Financials Cash Position YTD

Treasurer’s Report – Scorecard

Treasurer’s Report – Expense Categories

Treasurer’s Report – Financials Delinquencies Receivables Total:$80, – 4 Units > $5k$26, – 9 Units $2-$5k$31, – 6 Units $1-$2k $10, – Collection legal fees through November - $23, – More than $5,000 collected from Bank sale not reflected in November. – Payment plan initiated for an account

“Anchors” remaining for Association $ Contractor bills $ Tax Assessment Appeal $ Legal bills. Utilities Continuing maintenance challenges.

Management – Vanguard services end January 31 st – PSI Selected for 2009 Monthly fee reduced from per Unit to 6.25 per Unit Financial accounting and processing of assessments Service call tunneling to Board. Notice letter on the way with instructions / contact info / mailing address… – Board will act as “Property Manager”

Laundry Maintenance / Repair costs are severe and on-going All available options have been examined by the past 3 Boards Several proposals are being evaluated Ultimate decision will need to be made quickly

Rules and Regulations Major changes include : – Crime Free Policy – Parking – Common Element safety and enforcement – Board revisions / inclusions to be finalized tonight Next Steps in Process – Attorney will review for legal compliance – Copies of proposed revised rules will be provided to all Owners – Adoption within 60 days (hopefully)

Maintenance staff Association has hired additional staff Robert Kaczorowski Part time basis (excluding snow remediation emergencies) Primary duties - grounds cleaning, snow removal, general maintenance assistance Emphasis on getting “Catching up” with the many open issues requiring attention, including: – Doors – Hallways – Drywall

Snow Remediation Policy Reminder Funds are not available for 3 rd party contract Fire drive areas are secondary priority Parking spaces cannot be cleared unless vehicles are moved in a timely fashion All residents cooperation is required Towing of abandoned vehicles. Per existing policies, will be initiated without additional warnings.

Looking Ahead Last 30 Days Negotiated a favorable Gas contract at.005 above therm. Purchased discounted electricity. Should save $ Cut management fees from $ per month to $ Eliminated monthly statement fees -- $ per month or $ yearly. Volunteer labor by board members – to date minimum $ in labor savings.. Paid off the home depot bill. ~$2,400. Next 30 Days Execute on Rules revisions Continue to pay down existing debt from previous Board Continuous improvement and modification of snow procedures to improve efficiency and reduce cost Committee formation and initial meetings Report on status of depreciation claim from 1467 fire in 2007

Next Meeting Feb 11 th, 2009