DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT Item Unique Identification (IUID) and DLMS Small Arms Transactions By Bob Hammond, JSA/LWCG Chair 13 July 2010

IUID Status Emerging IUID Policy may require management of controlled items(to include SA/LW) by Unique Item Identification (UII). Business rules for transactions not yet defined. ADUSD(L&MR)SCI workshops planned for this Fall. UII is not supported in MILS 80 record position transactions. Process changes may be required for small arms. 2

Overview of DLMS Mandated by OSD. Policy and Guidance for Department of Defense (DoD) Logistics Use of Electronic Data Interchange (EDI) Interchange Standards for Logistics - linklink Allows additional data beyond MILS 80 record position transactions. DAASC able to do translation though data mapping. Mapping will not support the additional UII data Able to translate from DLMS to MILS, but additional date element are lost. Able to translate from MILS to DLMS, but additional data is not available

Website - DLMS Transactions for UII 1.Should the unique small arms transactions, DLMS Supplement 140A/888A, be used in addition to the standard transactions which will convey UII data? 2.Or should the process be streamlined to use the DLMS standard logistics transactions, and leverage those transactions to update all SA/LW registries with the understanding that the DLMS 140A and/or 888A may possibly be needed for some SA/LW reporting actions that are not covered by DLMS standard logistics transactions? A consistent, common approach will be required. The following slides show the MILS DOC IDs supported by the DLMS Supplement 140A and the 888A, followed by the Small Arms Transaction Codes. The Transaction Codes that may be able to be supported by standard logistics transactions are highlighted and underlined.

DLMS Small Arms Transactions DLMS Standard Transactions DLMS 888A supports MILS DOC IDs DSA - Small Arms Multi-Field Corrections DSB- Small Arms Mass Stock Number Change DLMS 140A supports MILS DOC IDs DSC - Small Arms Correction DSD - Small Arms Receipt/Shipment Follow-up DSF - Small Arms Reconciliation/Reject Follow-up DSM - Weapon Serial Number Control DSR - Small Arms Reconciliation/Reject 5

SMALL ARMS TRANSACTION CODES DoD M Appendix 2.12 CODE - EXPLANATION A - Weapon not received. Used to respond to follow-up request. B - Initial registration of small arms. C - Inventory Adjustment Gain. Reports of a serial number gain through inventory adjustments will be made under this transaction. [947I Inventory Adjustment-Gain] D - Shipment Reversal. Used to reverse an invalid shipment transaction (code S) for which a serial number was previously reported to a Component Registry. E - Used for intra-Component reconciliation of small arms serial numbers. 6

SMALL ARMS TRANSACTION CODES DoD M Appendix 2.12 F - Shipment to FMS/Grant Aid. Used for issues of small arms directed under Grant Aid or FMS agreements. [856S = Shipment Status; 867I = Issue] G - Shipment to General Officers. Used to record issues to general officers. 856S = Shipment Status; 867I = Issue] H - Mass Stock Number Change. Used by the Component Registry to accommodate stock number changes in small arms. I - Interrogation/Inquiry Record. Enter all inquiries from law enforcement agencies and from appropriate Military and civilian activities for weapons located in foreign countries on the DoD Registry file when no record exists on the active or inactive file. J - Emergency Suspense Status. Includes weapons shipped for mobilization or shipments with personnel/units to combat areas pending return to supply. 7

SMALL ARMS TRANSACTION CODES DoD M Appendix 2.12 K - Multi-Field Correction. Used by reporting activities to correct erroneous serial number, NSN, MCN, LCN, or owning activity address (DoDAAC/UIC of activity in possession of the weapon) reported and posted to the Component Registries master file. L - Inventory Adjustment - Loss. Reports inventory adjustment loss after all investigative requirements, including report of survey, have been initiated. [947I= Inv Adj Loss, 947I/D9G = Decrease (survey) ] M - DoDAAC/UIC Mass Change. This transaction will cause all serial numbers to be dropped from a DoDAAC/UIC (record positions 5l-56) and to be recorded with another DoDAAC/UIC (record positions 45-50), which normally results from unit redesignation. Only one transaction is required to change the DoDAAC/UIC in all records 8

N - Shipment to Other Agencies. Reports shipments to activities outside the control of DoD. This would include shipments to civilian activities, non-DoD governmental activities, and nonreporting (classified) Military activities. (Excludes FMS/Grant Aid shipments.) [856S = Shipment Status) O - Reserved for future DoD assignment. P - Procurement Gains. Prepared by procurement sources for initial registration of weapons when they are shipped. Q - Notification of Suspected Loss. Reports potential lost or stolen weapon and investigation/ report of survey is in process. R - Receipt. Confirms receipts of small arms from one reporting activity to another. Used to report receipts between DoD activities. [527R Receipt] 9 SMALL ARMS TRANSACTION CODES DoD M Appendix 2.12

S- Shipment. Reports shipment from one reporting activity to another. Used to report shipments between DoD activities. [856S shipment Status] T- Confirmation of completed shipment from one Component to another. Used by the DoD Registry to reflect shipments completed between Services. U - Found or Recovered. Investigation/report of survey completed, if required. Weapon has been located. (Prior to 1 Nov 84, code was for dual issue/receipt transactions for intra-Component transactions for intra- Component Registry reporting.) [947I Inventory Adjusment-Gain] V - Demilitarization. Used by demilitarization activities to report destruction of weapons through demilitarization. W thru Y - Reserved for future DoD assignment. 10

SMALL ARMS TRANSACTION CODES DoD M Appendix 2.12 Z – Initial Registration and Shipment. Used for registering the shipment of unregistered shock. Serves a dual purpose as B and S transactions 1 - Reserved for future DoD assignment for intra-Army use. 2 - Expended tactical category I non-nuclear missile(s) or rocket(s). This code is used when the missile or rocket has been expended in use (fired) and terminates the requirement to report under the DoDSASP. 3 thru 5 – Reserved for future DoD assignment for intra-Army use.. 11

Summary UII is coming DLMS is the Vehicle Your help may be neede d 12