Section 107 Requirements – A Comprehensive Overview Sandy Thelen, DLEG, Office of Adult Education Rich Klemm, Niles Adult Education Gregg Dionne, Hazel Park Adult Education

AGENDA Welcome, Introduction, Agenda Welcome, Introduction, Agenda Overview of Section 107 Overview of Section 107 Program Requirements Program Requirements Timetable Timetable E-Grants E-Grants Program Operation Program Operation 10% Performance Objectives 10% Performance Objectives Monitoring Documentation Monitoring Documentation Q&A Q&A

OBJECTIVES Upon completion of this session, participants will… Gain an awareness of the purpose and use of Section 107 Gain an awareness of the purpose and use of Section 107 Become familiar with Section 107 State School Aid Act Requirements Become familiar with Section 107 State School Aid Act Requirements Gain an awareness and understanding of resources available to comply with Section 107 Gain an awareness and understanding of resources available to comply with Section 107

OVERVIEW OF SECTION 107 Current and Proposed State Aid Legislation Current and Proposed State Aid Legislation Determination of Eligible Districts Determination of Eligible Districts Determination of Capped Allowance/FTEs Determination of Capped Allowance/FTEs Payments to districts based upon: Payments to districts based upon: 90% for enrollment/attendance of eligible participants 90% for enrollment/attendance of eligible participants 10% for meeting specified performance criteria 10% for meeting specified performance criteria

PARTICIPANT ELIGIBILITY CRITERIA If an individual has obtained a high school diploma (HSD) or a general educational development (GED) certificate, the individual must meet one of the following: Is less than 20 years of age on September 1 of the school year and is enrolled in the state technical institute and rehabilitation center. (MI Career & Tech Inst/Plainwell) Is less than 20 years of age on September 1 of the school year and is enrolled in the state technical institute and rehabilitation center. (MI Career & Tech Inst/Plainwell) Is less than 20 years of age on September 1 of the school year, is not attending an institution of higher education, and is enrolled in a job or employment-related program through a referral by an employer. Is less than 20 years of age on September 1 of the school year, is not attending an institution of higher education, and is enrolled in a job or employment-related program through a referral by an employer. Is enrolled in an English as a Second Language (ESL) program. Is enrolled in an English as a Second Language (ESL) program. Is enrolled in a High School Completion (HSC) program Is enrolled in a High School Completion (HSC) program

PARTICIPANT ELIGIBILITY CRITERIA If an individual has not obtained a high school diploma (HSD) or GED certificate, the individual must meet one of the following: Is at least 20 years of age on September 1 of the school year. Is at least 20 years of age on September 1 of the school year. Is at least 16 years of age on September 1 of the school year, has been permanently expelled from school under section 1311(2) or 1311a of the revised school code, MCL and a, and has no appropriate alternative education program available through his or her district or residence. Is at least 16 years of age on September 1 of the school year, has been permanently expelled from school under section 1311(2) or 1311a of the revised school code, MCL and a, and has no appropriate alternative education program available through his or her district or residence.

PARTICIPANT ELIGIBILITY CRITERIA An individual who is an inmate in a state correctional facility is not eligible to be funded under Section 107 of the State School Aid Act.

CONTINUED ELIGIBILITY - ABE An ABE participant remains eligible for funding until Reading and Math proficiency levels are assessed at or above the ninth grade level, or fails to show progress on two successive state approved assessment tests after completing at least 450 hours of instruction

CONTINUED ELIGIBILITY - ESL A participant remains eligible for funding until assessed as having attained basic English proficiency (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 261 and above), or fails to show progress on two successive state approved assessment tests after completing at least 450 hours of instruction,

CONTINUED ELIGIBILITY - GED A participant remains eligible for funding until the GED is obtained, or fails to show progress on two successive state approved assessment tests after completing at least 450 hours of instruction.

CONTINUED ELIGIBILITY – HSC A participant remains eligible for funding until a high school diploma is obtained, or fails to earn credit in two successive semesters or terms in which the participant is enrolled after completing at least 900 hours of instruction.

ELIGIBLE PROGRAMS OF ENROLLMENT High School Completion (HSC) High School Completion (HSC) General Educational Development (GED) Preparation General Educational Development (GED) Preparation Basic Literacy Skills (Adult Basic Education: grade level in Reading, Writing or Math) Basic Literacy Skills (Adult Basic Education: grade level in Reading, Writing or Math) English As a Second Language (ESL) English As a Second Language (ESL)

TEACHER CERTIFICATION Michigan Teaching Certificate Michigan Teaching Certificate Adult Education Guidebook Adult Education Guidebook ok_Policies_-_Teacher_Cert_Requi052704_92972_7.pdf ok_Policies_-_Teacher_Cert_Requi052704_92972_7.pdf

ASSESSMENT State Approved Assessments TABE 9/10 (survey or full battery): TABE Locator must be administered to newly enrolled participants prior to administering TABE test. TABE Locator and practice tests cannot be used for a pre- or post-test. TABE 9/10 (survey or full battery): TABE Locator must be administered to newly enrolled participants prior to administering TABE test. TABE Locator and practice tests cannot be used for a pre- or post-test. CASAS: Appraisal should be given first to identify instructional level, but cannot be used for a pre- or post-test. CASAS: Appraisal should be given first to identify instructional level, but cannot be used for a pre- or post-test. Work Keys Work Keys

ASSESSMENT All adult education participants (ABE, GED, HSC and ESL) must be pre-tested at intake and post- tested at the end of the instructional period using the same DLEG approved assessment to determine educational gain. All adult education participants (ABE, GED, HSC and ESL) must be pre-tested at intake and post- tested at the end of the instructional period using the same DLEG approved assessment to determine educational gain. ABE, GED AND ESL participants must be assessed for progress after every 90 hours of attendance. ABE, GED AND ESL participants must be assessed for progress after every 90 hours of attendance. Scale scores must be entered into MAERS Scale scores must be entered into MAERS

ADULT LEARNING PLAN All federal/state adult ed recipients are required to maintain the DLEG-developed ALP for all participants All federal/state adult ed recipients are required to maintain the DLEG-developed ALP for all participants Tracks participant’s progress towards his/her goals and enhances the academic performance and economic success of the adult education participant Tracks participant’s progress towards his/her goals and enhances the academic performance and economic success of the adult education participant Must be completed on a program year basis, and should be initiated at intake Must be completed on a program year basis, and should be initiated at intake

ADULT LEARNING PLAN Pages 1-4 Required; Pages 5 and 6 Optional Pages 1-4 Required; Pages 5 and 6 Optional Working together, both the participant and the agency staff should determine goals, and complete, sign and date the ALP. Working together, both the participant and the agency staff should determine goals, and complete, sign and date the ALP. Technical Assistance Paper Available Technical Assistance Paper Available

TUITION AND FEES A district or intermediate district receiving funds under this section may establish a sliding scale of tuition rates on a uniform basis based upon a participant’s family income. A district or intermediate district receiving funds under this section may establish a sliding scale of tuition rates on a uniform basis based upon a participant’s family income. Tuition shall not exceed the actual operating cost per participant minus any Sec. 107 funds received. Tuition shall not exceed the actual operating cost per participant minus any Sec. 107 funds received. Cannot charge tuition to a participant whose income is at or below 200% of the Federal poverty guidelines. Cannot charge tuition to a participant whose income is at or below 200% of the Federal poverty guidelines.

STATE SECTION % PERFORMANCE CRITERIA 10% of Section 107 payments to districts based upon meeting specified performance criteria: ABE: One grade level gain in Reading or Math as determined by DLEG-approved pre- and post-test assessment. ABE: One grade level gain in Reading or Math as determined by DLEG-approved pre- and post-test assessment. ESL: Achievement of basic English proficiency (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 261 and above) ESL: Achievement of basic English proficiency (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 261 and above)

10% PERFORMANCE OBJECTIVE CRITERIA GED: Passage of the official GED Test (Obtain GED) GED: Passage of the official GED Test (Obtain GED) HSC: Passage of a course required to attain a HS Diploma OR attainment of a HS Diploma HSC: Passage of a course required to attain a HS Diploma OR attainment of a HS Diploma OR: Completion of a course and demonstration of proficiency in the academic skills to be learned in the course OR: Completion of a course and demonstration of proficiency in the academic skills to be learned in the course Course: Class approved by local school board for adult education. Course: Class approved by local school board for adult education. Proficiency: Mastering of skills required for the class, which could include passage of one or more GED tests.) Proficiency: Mastering of skills required for the class, which could include passage of one or more GED tests.)

MICHIGAN PERFORMANCE MEASURES DLEG negotiated goals with USDOE DLEG negotiated goals with USDOE Applicable to all Michigan’s state and federally funded adult education programs Applicable to all Michigan’s state and federally funded adult education programs Each district/consortia should meet or exceed the negotiated goals Each district/consortia should meet or exceed the negotiated goals

PROPOSED MICHIGAN PERFORMANCE MEASURES Beginning ABE Literacy 22.00% Beginning Basic Education 22.00% Low Intermediate Basic Education 30.00% High Intermediate Basic Education 34.00% Low Adult Secondary Education 33.00% High Adult Secondary Education NA

PROPOSED MICHIGAN PERFORMANCE MEASURES Beginning Literacy ESL 47.00% Low Beginning ESL 50.00% High Beginning ESL 50.00% Low Intermediate ESL 51.00% High Intermediate ESL 53.00% Advanced ESL 32.00%

PROPOSED MICHIGAN PERFORMANCE MEASURES High School Diploma & GED 41.00% Entered Employment 52.00% Retained Employment 45.00% Placement in Postsecondary Education or Training 46.00%

REPORTING REQUIREMENTS Single Record Student Database (SRSD) For a district maintaining school during the entire school year, participant membership count must be entered into SRSD for the following count dates: For a district maintaining school during the entire school year, participant membership count must be entered into SRSD for the following count dates: Fourth Wednesday in July Fourth Wednesday in July Fourth Wednesday after Labor Day Fourth Wednesday after Labor Day Second Wednesday in February Second Wednesday in February Fourth Wednesday in April Fourth Wednesday in April

REPORTING REQUIREMENTS Michigan Adult Education Reporting System (MAERS) All state and federally funded programs are required to enter participant data on a quarterly basis into MAERS. All state and federally funded programs are required to enter participant data on a quarterly basis into MAERS. Must enter all enrolled adult education participants into MAERS Must enter all enrolled adult education participants into MAERS Districts and consortia are required to report on achievement of specified performance objectives, final expenditures and program information. Districts and consortia are required to report on achievement of specified performance objectives, final expenditures and program information. During , data fields will be added to track participant count dates and achievement of 10% performance criteria. During , data fields will be added to track participant count dates and achievement of 10% performance criteria.

FUNDING DISBURSEMENT The amount allocated per full-time equated participant is $2,850 for a 450-hour program. The amount shall be proportionately reduced for a program offering less than 450 hours of instruction. The amount allocated per full-time equated participant is $2,850 for a 450-hour program. The amount shall be proportionately reduced for a program offering less than 450 hours of instruction. Districts/consortia receive 1/11th payments disbursed from the MDE, State School Aid Office on the 20th of each month. Districts/consortia receive 1/11th payments disbursed from the MDE, State School Aid Office on the 20th of each month. A district may not commingle money received under Section 107 or from another source for adult education purposes with any other funds of the district. A district may not commingle money received under Section 107 or from another source for adult education purposes with any other funds of the district.

RESOURCES STATE SCHOOL AID ACT STATE SCHOOL AID ACT DLEG OFFICE OF ADULT EDUCATION WEBSITE DLEG OFFICE OF ADULT EDUCATION WEBSITE Adult Education Guidebook Adult Education Guidebook Adult Ed Participant Accounting Manual Adult Ed Participant Accounting Manual Participant Auditing Manual Participant Auditing Manual DLEG OFFICE OF ADULT EDUCATION CONTACT: Sandy Thelen DLEG OFFICE OF ADULT EDUCATION CONTACT: Sandy Thelen

SECTION 107 TIMETABLE See Handout in Folder

MICHIGAN ELECTRONIC GRANTS SYSTEM (MEGS) Electronic application required for Federal and State adult education fund recipients beginning Electronic application required for Federal and State adult education fund recipients beginning Federal – Live on April 9 (Training: April 24/25) Info currently available. Federal – Live on April 9 (Training: April 24/25) Info currently available. State – Live in August (Training: July/August) To Be Determined. State – Live in August (Training: July/August) To Be Determined.

PROGRAM OPERATION All districts are required to notify DLEG of their intention to operate a program by Oct. 1 All districts are required to notify DLEG of their intention to operate a program by Oct. 1 Consortium members must be identified and accepted Consortium members must be identified and accepted Narratives and budgets required Narratives and budgets required Signed local consortium agreements by all districts required Signed local consortium agreements by all districts required

10% PERFORMANCE OBJECTIVES 10% of payments to districts based upon meeting specified performance criteria 10% of payments to districts based upon meeting specified performance criteria Purpose of 10% Performance Objective form: Report performance only for those adult education Section 107 funded participants counted and reported into SRSD Purpose of 10% Performance Objective form: Report performance only for those adult education Section 107 funded participants counted and reported into SRSD Total Adult Ed FTEs reported on the Performance Objective form must match the total Adult Ed FTEs reported into SRSD Total Adult Ed FTEs reported on the Performance Objective form must match the total Adult Ed FTEs reported into SRSD

10% PERFORMANCE OBJECTIVES Use the same FTE calculation for performance as for enrollment, if a participant met the appropriate performance criteria during the count period for which they were counted.

10% PERFORMANCE OBJECTIVES All Section 107 adult education participants counted and reported into SRSD must be reported into MAERS, regardless of the number of instructional hours or lack of goal attainment or educational gain All Section 107 adult education participants counted and reported into SRSD must be reported into MAERS, regardless of the number of instructional hours or lack of goal attainment or educational gain During , data fields will be added to track participant count dates and achievement of 10% performance criteria. During , data fields will be added to track participant count dates and achievement of 10% performance criteria.

10% PERFORMANCE OBJECTIVES Head count = actual number of (whole) participants enrolled (cannot report 10.2 for head count) Head count = actual number of (whole) participants enrolled (cannot report 10.2 for head count) The number (head count/FTE) meeting the performance criteria CANNOT exceed the number (head count/FTE) enrolled The number (head count/FTE) meeting the performance criteria CANNOT exceed the number (head count/FTE) enrolled Example: If 10 participants (4.5 FTEs) were enrolled in ABE, no more than 10 participants (4.5 FTEs) can reported as meeting the ABE performance criteria. Example: If 10 participants (4.5 FTEs) were enrolled in ABE, no more than 10 participants (4.5 FTEs) can reported as meeting the ABE performance criteria. All columns must add up correctly All columns must add up correctly

10% PERFORMANCE OBJECTIVE CRITERIA 10% PERFORMANCE OBJECTIVE CRITERIA ABE performance criteria applies to ABE participant enrollment ABE performance criteria applies to ABE participant enrollment ESL performance criteria applies to ESL participant enrollment ESL performance criteria applies to ESL participant enrollment GED performance criteria applies to GED participant enrollment GED performance criteria applies to GED participant enrollment HSC performance criteria applies to HSC participant enrollment HSC performance criteria applies to HSC participant enrollment “OR” Category “OR” Category

MONITORING DOCUMENTATION Participant Eligibility Participant Eligibility 90% Enrollment (SRSD/Count Date/FTE calculation) 90% Enrollment (SRSD/Count Date/FTE calculation) For each count date: list of all participants, program of enrollment, FTEs For each count date: list of all participants, program of enrollment, FTEs 10% Performance 10% Performance For each Program of Enrollment: list of all participants meeting the performance criteria, specify performance criteria met, FTEs For each Program of Enrollment: list of all participants meeting the performance criteria, specify performance criteria met, FTEs

MONITORING DOCUMENTATION Adult Learning Plan Adult Learning Plan Actual Assessments (entire year) Actual Assessments (entire year) Tracking of instructional hours Tracking of instructional hours Goal Attainment Goal Attainment Accurate MAERS Reporting (review against participant file documentation) Accurate MAERS Reporting (review against participant file documentation) Financial Review Financial Review See complete Monitoring section of AE Guidebook See complete Monitoring section of AE Guidebook

QUESTIONS AND ANSWERS