TIME MANAGEMENT.

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Presentation transcript:

TIME MANAGEMENT

Everyone has the same amount of time 60 minutes per hour 1,440 minutes per day 525,600 minutes per year

Time Management Solutions to excessive stress usually boil down to eating right, getting enough sleep, and managing your time effectively. Organization is time management, and time management is one part of stress management.”

Myths about Time Myth: The longer or harder you work the more you accomplish. Myth: If you want something done right, do it yourself. Myth: We should take pride in working hard. Myth: You should try to do the most in the least amount of time. Myth: Technology will help you do it better, faster. Myth: Get more done and you’ll be happier.

How We Waste Time Lack of discipline Indecisiveness Personal Disorganization Procrastination Inability to say “NO” Poor Delegation Skills Day Dreaming Worry

Time Waste - Caused by Others Telephone Interruptions Drop-In Visitors Unscheduled Meetings Poor Communications Confused chain of Authority

YOUR TIME WASTERS E-Mail Meetings Phone calls / Cell calls Co-workers Stress Family issues

STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster) URGENT NOT URGENT I Crises Pressing Problems Deadlines II Preparation Prevention Planning Relationship Building III Interruptions Some mail/reports Some meetings Some “pressing matters” IV Busywork Time wasters “Escape” activities IMPORTANT IMPORTANT NOT

Type 1: Aspiring to mediocrity Urgent Not Urgent Quadrant I Quadrant II Important Quadrant III Quadrant IV Not Important

Type 2: Busy going nowhere Urgent Not Urgent Quadrant I Quadrant II Important Quadrant III Quadrant IV Not Important

Type 3: Struggling to stay ahead Urgent Not Urgent Quadrant I Quadrant II Important Quadrant III Quadrant IV Not Important

Type 4: Calm and in control Urgent Not Urgent Quadrant I Quadrant II Important Not Important Quadrant III Quadrant IV

Time Log Write down everything you do for a period of time Learn how you really spend your time Identify areas where you can improve your use of time

Don’t know where to start. To avoid an unpleasant task. Why do we procrastinate? Don’t know where to start. To avoid an unpleasant task. We’re afraid to fail. Waiting for more information. You may think if you put it off someone else will do it. You’re over-committed.

PLANNING and GOAL SETTING Specific Measurable Achievable Realistic Timed

To Control Time Wasters Essential Tools To Control Time Wasters Scheduling and Delegating Understanding Biological Clock Knowing when not to work is as important as knowing when to work Time logs Prioritized Task Get The Most Out Of the First Two Hours of the Day You Can—and Should, Say “No” People take advantage of you only with your permission Stop saying, “Where does the time go?”