Serving the people of Cumbria Do not use fonts other than Arial for your presentations Commissioning, Procurement & Contract Management Staff Engagement Briefing 21 September 2015

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Agenda Council Wide Update Challenges faced Service Review Programme Commissioning, Procurement & Contracts Objectives Scope Stages of the Process Employee Support and Advice Planned Timescales and next steps

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Unprecedented Challenges

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Less money from Government

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Significance of staffing spend Contracts Schools Staffing Plus Capital Programme £305m: 2015/16 – 2019/20

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology Service review programme

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology “Some service reviews will result in a restructure that will deliver a similar service, but with less resource. Others however, will be much larger and could require a fundamental reshaping and whole-scale restructure of the teams involved. Regardless of the scale of each review, these are uncertain times for everyone involved and we are working closely with our Trade Union colleagues to carefully manage each individual process so that any affected staff receive regular communication, updates and as much support as possible. “ 7 Sept 2015 Engagement and Communication Diane’s Blog

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Scope Commissioning, procurement and contract management activities. Centralisation versus service provision. Recognise significant challenges faced. Review options including both passenger and locality transport at this stage. Other factors e.g joint commissioning with health to also be considered. Opportunity to engage early in the process – posts in scope will be confirmed later. Welcome ideas, suggestions, concerns.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Early Considerations Cost reduction saving required for 2016/17 c£500K+ High profile, high value services - vital we get this right Move transaction activities to Service Centre – P2P Consider risk and benefits carefully Ensure robust residual service structures in place to maintain business continuity and the required outcomes for all. Extension of centralisation direction

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Engagement Starting point is today –Early engagement, information and awareness Reshaping options and potential structures being developed Risk and impact assessment important –For central team and residual services that remain Commitment to timely and inclusive communications Aiming for formal proposal and consultation process meeting 19 October

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Proposal & Consultation Period (4 weeks) 19 Oct – 15 Nov Review and Decision (up to 2 weeks) Late Nov VR Window (up to 3 weeks) 19 Oct – 8 Nov Assimilation & VR Approval Dec onwards Vacancy Preference Process Dec Onwards Final Outcomes Jan onwards Initial Engagement Briefing 21 Sept

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Voluntary Redundancy Opportunity Proposal & Consultation Period (4 weeks) 19 Oct – 15 Nov VR Window (up to 3 weeks) 19 Oct – 8 Nov Initial Engagement 21 Sept

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Voluntary Redundancy Commitment to reduce staff by voluntary means wherever possible VR window will open 19 Oct VR applications important as could influence review & decision phases VR process and FAQs included on the Employee Information Website –Apply by raising a Service Centre Portal ticket –All applications effectively processed and tracked –Applications considered by the Senior Change Manager and Assistant Director –Final approval by Corporate Director – Environment & Community Services

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Support and Advice Manager 121’s following today Proposal and Consultation session Mid Point Review People Management support Learning & Development service Trade Union representatives Pensions Service Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Questions and discussion