Management Control Activity Process for the Army February 2011 Kerrie Washington

2 T:\Graphics\1149_Management Control Activity Process for the Army_v1 2 Purpose To brief GFP Working Group on updates to Army Management Control Activity (MCA) procedures within the Logistics Modernization Program (LMP)

3 T:\Graphics\1149_Management Control Activity Process for the Army_v1 3 AGENDA MCA Organizational POCs Purpose and Objectives of MCA Key Gaps MCA GFM MCA Functionality LMP MCA Process Flow Summary

4 T:\Graphics\1149_Management Control Activity Process for the Army_v1 4 Program Design Responsible Officers:  HQ DA: Kenneth Deans (Commercial )  HQ AMC: Renee Mosher (Commercial )  Supply Business Team Lead: Ms. Carmen Hess (Commercial )  Supply Business Area Lead: Ms. Maxine Townsend (Commercial ) Management Control Activity Organizational Points of Contact

5 T:\Graphics\1149_Management Control Activity Process for the Army_v1 5 Purpose and Objectives of MCA TASKSLMP Capable Maintain record of contractor Government Furnished Materiel (GFM) requirements Provide authorization checks on contractor requisitions for GFM Track recovery of actual GFM costs associated with commercial repair Help the Army Audit Agency audit stocks of GFM to verify contract compliance Ensure obligations of Non-AWCF funded contracts Control contractor access to Army inventories to reduce waste, fraud and abuse Most requisitions from contractors or “push” requisitions will have to go through the MCA validation Maintain an auditable record of contract, requisition and shipment status

6 T:\Graphics\1149_Management Control Activity Process for the Army_v1 6 LMP MCA Key Gaps No automated MCA process exists for Class V items within the Logistics Modernization Program Mandatory quarterly reports cannot be produced LMP does not obligate or commit AWCF funded requisitions LMP cannot capture AWCF expenditures for forecasting and budgeting for MCA requirements Trouble tickets have been submitted and are in work

7 T:\Graphics\1149_Management Control Activity Process for the Army_v1 7 LMP MCA Government Furnished Materiel Limited MCA operations are performed within the Logistics Modernization Program (LMP) which resides at the U.S. Army Aviation and Missile Command (AMCOM), U. S. Army Tank and Automotive Command (TACOM) and U. S. Army Communications and Electronics Command (CECOM). Effort is underway to establish ammunition community on an automatic MCA process. The current functionality in our LMP platform for the Joint Munitions and Lethality Command (JM&LC) and other Class V items is validated manually. We have deployed LMP to all of our Commands. Some of the functionality being used is:  MCA process in SAP can handle validations  MCA table is set up in SAP for all GFM requirement details by contract  Obligation and commitment of SOMARDS funded requisitions

8 T:\Graphics\1149_Management Control Activity Process for the Army_v1 8 LMP MCA Functionality An MCA table was built in LMP and is designed to provide management data, visibility and validation against wholesale inventories by contractor DoDAACs for authorized material, quantities and funding data of GFM in support of commercial contracts. Creation of MCA table, X88 header, begins with the receipt of the DoDAAC data from LOGSA. However, this capability is not working correctly in LMP and a trouble ticket has been submitted. Some of the fields populated on the MCA table are: DoDAAC Commercial and Government entity (CAGE) code Contract /delivery order number and effective date Contract/delivery order expiration date An authorized user can create, change, or delete authorized data for a contract that includes GFM. A customer order is not deliverable or billable until validation is complete. Its purpose is to run the MCA validation against the MCA table and return the status to the SOS.

9 T:\Graphics\1149_Management Control Activity Process for the Army_v1 9 LMP MCA Process Flow LMP Sales order-A0A MCA Validations/Command Checks FAILED BLOCK / REJECT PASSED COMMAND/SOS CHECK Internal MCA RIC <> SOS External MCA RIC <> SOS & both on LMP FUNDING BLOCK PR/PO AWCF/SOMARDS PR/PO AWCF/SOMARDS A0A NO FUNDING BLOCK SOS REMOVE FUNDING BLOCK DELIVERY & no BILLINGDELIVERY & BILLING AX1AX1 MCA RIC = SOS & both on LMP DELIVERY & no BILLING Reject A0A on 16 th Day if no Funding available ZZ BLOCK EXTERNAL MCA RIC not equal to any SOS on LMP DELIVERY & BILLING AX1AX1 MCA NOT on LMP DAASC Sales order-AX1 AX2 AX2AX2 AX2AX2 Specifically Negotiated License Rights (SNLR)

10 T:\Graphics\1149_Management Control Activity Process for the Army_v1 10 Summary Army continues to update MCA capability within the Logistics Modernization Program Several gaps have been identified within the LMP MCA process and trouble tickets have been submitted to correct those issues LMP effort is underway to establish the ammunition and other Class V communities on an automated MCA process