Use of Central Accounting Data March 21, 2007 Presenter: David Burgman

2 Three Types of Reporting Inconsistencies 1. Inconsistent data in Agency Statements vs. the FR. (GFRS addresses) 2. Inconsistent data in agency financial statements vs. agency monthly reporting to Treasury. (Not addressed) 3. Agency financial statement data not consistent with USSGL. (Not addressed)

3 Use of Central Accounting Data - UCAD Purpose To Improve interagency eliminations by providing agencies a tool to reconcile transactions and balances directly to Treasury Central Accounting data Benefit To address the reporting inconsistencies( #2 & #3) by matching with the Treasury Central Accounting data (one-to-one relationship from Central Accounting System to year-end financial reporting)

4 Authoritative Source Auditors routinely use the records of banks and similar institutions when performing audits of private sector institutions, especially for cash and related assets. FMS’ central accounting system acts as the “bank” for federal agencies. It is the authoritative source for:  FBWT  CIHO  Investments  Borrowing Activity  Net Outlays  Non-Expenditure Transfers  Appropriation Warrants

5 RCCategory Name Pairing of Accounts Receiving AgencyProviding Agency USSGL Account USSGL Account Title USSGL Account USSGL Account Title 19Appropriation Transfers- In/Out 5740F(XX)Appropriated Earmarked Receipts Transferred In 5745F(XX)Appropriated Earmarked Receipts Transferred Out 5750F(XX)Expenditure Financing Sources - Transfers-In 5760F(XX)Expenditure Financing Sources - Transfers-Out 5755F(XX)Nonexpenditure Financing Sources - Transfers-In 5765F(XX)Nonexpenditure Financing Sources - Transfers-Out 28Unexpended Appropriations - Transferred- In/Out 3102F(XX)Unexpended Appropriations - Transfers-In 3103F(XX)Unexpended Appropriations - Transfers-Out Current Transfers Categories

6 FY 2007 Transfers Categories RCCategory Name Pairing of Accounts Receiving AgencyProviding Agency USSGL Account USSGL Account Title USSGL Account USSGL Account Title TBDAppropriation of Unavailable Trust or Special Fund Receipts 5740F(XX)Appropriated Earmarked Receipts Transferred In 5745F(XX)Appropriated Earmarked Receipts Transferred Out TBDNonexpenditure Transfers of Unexpended Appropriations and Financing Sources 3102F(XX)Unexpended Appropriations - Transfers-In 3103F(XX)Unexpended Appropriations - Transfers-Out 5755F(XX)Nonexpenditure Financing Sources - Transfers-In 5765F(XX)Nonexpenditure Financing Sources - Transfers-Out TBDExpenditure Transfers of Financing Sources 5750F(XX)Expenditure Financing Sources - Transfers-In 5760F(XX)Expenditure Financing Sources - Transfers-Out * RC 19 & 28 are deleted

7 Current Reconciliation Process Agency B IRAS Reports Agency A IRAS Reports IRAS IRAS compares agency reporting and notifies both of mismatches. Agencies review their own data and claim they are correct. The out of balance condition remains.

8 Future Reconciliation Process Agency B FIRST Reports Agency A FIRST Reports Trial Balances are compared to the number in Central Accounting System, which is approved by both agencies and can be rejected if different. STAR/GWA

9 FY 2007 Reporting Effective –3 rd Quarter of FY 2007 Changes will be in FY 2007 TFM and Intragovernmental Accounting Policy Guide

10 Expenditure Transfers of Financing Sources **Summary Report **Detail Report Snap Shot –Discoverer Viewer

11 Contact David Burgman