MS Access: Introduction 1Database Design. MS Access: Overview MS Access A Database Management System (DBMS) designed to create applications that organize,

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Presentation transcript:

MS Access: Introduction 1Database Design

MS Access: Overview MS Access A Database Management System (DBMS) designed to create applications that organize, store, retrieve, and manipulate large collections of data. GUI-driven with built-in automations Based on relational database theory Theory vs. Practice Need a solid understanding of database theory and principles as well as DBMS skills to develop an effective database system. DBMS expert ≠ Database expert

MS Access: User Interface Database Design 3 1.The Ribbon common activities/commands organized by tabs & groups replaces menus & toolbars

MS Access: User Interface Database Design 4 2.The Quick Access Toolbar right-click any command click Add to Quick Access Toolbar

MS Access: User Interface Database Design 5 3.The Microsoft Office Button a menu of basic commands (replaces File menu) a list of recent documents Access options

MS Access: User Interface Database Design 6 4.The Navigation Pane work with database objects (replaces Database window) group database objects (replaces Switchboards)

MS Access: Navigation Pane Database Design 7 1.Menu Sets/changes the categories by which the pane groups database objects 2.Shutter Bar Open/Close Button Expands or collapses the Navigation Pane 3.Search box Find objects w/ matching names 4.Groups Group labels for a given category 5.Database objects Tables, forms, reports, queries, macros, modules 6.Blank space Right-click to set navigation pane options Navigation Pane divides a database into categories containing groups, each of which consists of one or more database objects. Double-click to open database objects

MS Access: Database Objects Objects – Tables store data – Forms display data for viewing, editing, entering – Reports summarize & present data forms can change data, but reports cannot. – Queries manipulate data combine, filter, modify, retrieve, etc. – Macros are simplified programs that automate tasks. – Modules are Visual Basic for Application (VBA) programs. Object Views – (Normal) View the mode used to interact w/ the object & its data. – Design view the mode used to change the object design.