1 Chapter 9 Public Relations

2 Public Relations Planning Background Situation Analysis Background Situation Analysis PR Plan Objectives Strategies Execution PR Plan Objectives Strategies Execution Measurement & Evaluation Measurement & Evaluation Other IMC Plans Other IMC Plans

3 Public Relations “Communications designed to gain public understanding and acceptance.” Internal Publics Internal Publics External Publics External Publics Employees Distributors Suppliers Customers Shareholders Media Governments Prospective Shareholders Financial Community

4 Roles of Public Relations PR makes a diverse contribution for the good of an organization: Corporate Communications Reputation Management Product Publicity Product Placement and Seeding Community Relations Public Affairs Fundraising

5 Corporate Communications “Advertising designed to convey a favourable image of a company to its various publics.” 1.Often associated with social responsibility initiatives. 2.Also associated with advocacy programs (presenting a point of view on a controversial public issue).

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8 Reputation Management PR plays a vital role when an organization faces a crisis situation. 1.Being prepared is essential (pre-plan with system and procedures in place). 2.An open, honest approach is the best communications strategy to follow. Executives must be ready to meet the demands of the media and more sophisticated consumers.

9 Product Publicity “News about an organization or its products appearing in the media.” Part of new product launch strategies Advertising clutter enhances role of PR Media-based stories more credible than ads. Advertising campaigns often follow the pre-launch or launch publicity campaigns.

10 Product Placement and Seeding Product Placement Product Placement Inserting a brand name good in a TV show, movie or video game. Product Seeding Product Seeding Product given “free” to group of trendsetters who help create “buzz” for the brand. Advertising clutter and audience fragmentation have made these options attractive to marketers.

11 Community Relations Companies operate in an environment where social responsibility is important. They want to be perceived as good corporate citizens and contributors to local communities. 1.Invest money and time into communities 2.Sponsor teams and events on a national, regional, and local scale. The public has to “like you before they will buy you.”

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13 Public Affairs Lobbying Companies need strategies to deal with governments. Communications and activities designed to influence policy decisions that affect a company or all companies in an industry. Groups with conflicting views on an issue lobby governments. Governments assess all sides of the issue.

14 Public Relations Objectives Objectives Creating Awareness Shaping Attitudes Altering Behaviour Objectives Creating Awareness Shaping Attitudes Altering Behaviour 1.Results are difficult to measure due to integration with other activities. 2.The primary goal is to get media exposure in a positive way.

15 Public Relations Strategy Communications strategy is examined based on how to best: 1.Reach opinion leaders 2.Maximize news value 3.Time events to reinforce other marketing communications strategies 4.Reach designated targets PR deals more with informing and educating rather than motivating someone to buy.

16 Dealing with the Press Press Release Press Release A document containing all essential elements of a story. Press Conference Press Conference A gathering of reporters to witness release of important information. Media Kit Media Kit A bundle of material given to reporters at a press conference.

17 Other PR Executions Web Sites Web Sites Ideal for detailed messages and visual presentations; messages can be updated quickly. Press releases commonly posted here. A person’s perceptions about a company are definitely influenced by Web site experiences. The experience must be enjoyable.

18 Other PR Executions Newsletter A publication sent to designated audiences at regular intervals. Often used for communications with employees. Booklets and Brochures Booklets and Brochures Brand-sponsored, multiple page documents that promote branded merchandise.

19 Other PR Executions Annual Reports Annual Reports Provides current and prospective shareholders with financial data and review of company. Special Interest Reports Special Interest Reports Reports appealing to “special” audiences (social responsibility and community relations content).

20 Measurement and Evaluation Outputs Measures transmission of messages and impressions generated by messages. Outgrowths Determines if target received and understood message. Outcomes Measures changes in behaviour (pre- and post- research necessary).

21 PR Strengths and Weaknesses Strengths Weaknesses 1.Credible source of information 2.Publicity generates “buzz” that lead to sales. 3.Helps establish customer relationships 1.Lack of control (of message) by source. 2.Time and materials can go to waste.