© Scott/Jones Publishing, Inc. 1 Chapter 18 Working with Advanced Functions Excel 2003, Volume 2 by Karen J. Jolly Scott/Jones Publishing, Inc.

2© Scott/Jones Publishing, Inc. Outcomes Create complex formulas by nesting functions. Create and use 3- and 4-column lookup tables. Create nested lookup formulas.

3© Scott/Jones Publishing, Inc. Nesting Functions and Formulas Place a function within another function. Any function can be nested within another functions.

4© Scott/Jones Publishing, Inc. Why Use a Nested Function? Employees pledge to Community Chest. Pledges from more than 15 people totaling more than $150 earn a travel alarm. All receive a coffee mug.

5© Scott/Jones Publishing, Inc. Nested IF Statement Access new If function Enter Logical test

6© Scott/Jones Publishing, Inc. Completed If Function Arguments Dialog Box

7© Scott/Jones Publishing, Inc. Completed Worksheet with a Nested If Statement

8© Scott/Jones Publishing, Inc. Facts About Nesting Functions Functions may be nested within each other allowing for very complex formulas. Any function can be nested within one another. There may be as many as seven functions nested within other functions.

9© Scott/Jones Publishing, Inc. Worksheet Requiring a Nested SUM Formula Situation: Any sales rep with total sales of $18,000 or greater will earn a commission rate of 15%; sales less than $18,000 will earn a commission rate of 10%.

10© Scott/Jones Publishing, Inc. Step 1 Enter Logical test, which is a SUM function. Access SUM Functions Argument dialog box.

11© Scott/Jones Publishing, Inc. Step 2 Complete the SUM function. Then click in the IF in the Formula bar.

12© Scott/Jones Publishing, Inc. Step 3 Complete the Logical test, value if true (15% bonus), and value if false (10% bonus) text boxes.

13© Scott/Jones Publishing, Inc. A Completed Worksheet with a Nested IF Function

14© Scott/Jones Publishing, Inc. Using Functions in 3-D Formulas A 3-D Formula contains a cell reference referring to a cell in a different worksheet or workbook. When an IF statement uses data in another worksheet or workbook, a 3-D IF statement is created.

15© Scott/Jones Publishing, Inc. 3-D Nested If Statement Name of external worksheet What to state if test is true What to state if test is false Logical test

16© Scott/Jones Publishing, Inc. Lookup Functions using 3-4 Column Tables Lookup tables may contain several columns of information. The lookup formula may refer to data in any of the columns.

17© Scott/Jones Publishing, Inc. Result

18© Scott/Jones Publishing, Inc. 3 Column Lookup Table A Lookup Table

19© Scott/Jones Publishing, Inc. Entering a Formula using a 3 Column Lookup

20© Scott/Jones Publishing, Inc. External Lookup Table A lookup table in a different workbook is an external lookup table. A tax table used by several employees should be placed in a separate workbook. A Portion of the Federal Tax Table

21© Scott/Jones Publishing, Inc. Entering the Table Array from an External Workbook

22© Scott/Jones Publishing, Inc. An External Lookup Table Workbook Name Range Name

23© Scott/Jones Publishing, Inc. About Lookup Tables as Separate Workbooks Lookup tables placed in separate workbooks can be used again and again. Lookup tables may include bonus charts, tax rates, or discount tables. Save a workbook containing a lookup table in a workspace with related worksheets.

24© Scott/Jones Publishing, Inc. Use Text as Lookup Value Text in lookup table must be in alphabetical order.

25© Scott/Jones Publishing, Inc. If Function Arguments Dialog Box for a Lookup Function

26© Scott/Jones Publishing, Inc. Completed Function Arguments Dialog Box

27© Scott/Jones Publishing, Inc. Completed Lookup

28© Scott/Jones Publishing, Inc. Worksheet With Completed Nested Functions

29© Scott/Jones Publishing, Inc. Nested Lookups Must match two criteria. Sales over than $30,000. Requires IF statement. More than 100 sales. Requires IF statement. Nest two IF statements within one other. If both criteria met, use lookup table to determine bonus. If only one criteria met, no bonus.

30© Scott/Jones Publishing, Inc. Step 1 Name the lookup range and complete the Logical test. Step 2 Select a second IF Function Arguments dialog box and enter second logical test.

31© Scott/Jones Publishing, Inc. Step 3 Complete Value if true; access the VLookup function and complete the Function Arguments dialog box.

32© Scott/Jones Publishing, Inc. Step 4 Click in second IF statement to complete dialog box. Completed Nested IF function.

33© Scott/Jones Publishing, Inc. Completed Function

34© Scott/Jones Publishing, Inc.