Textbook Coordinator One Person Show Ann McGuffey Dana Wiest

What are your distinct parameters? Size? Number of schools? Department? Large district operates on a larger scale Small districts have less time to commit to the job of textbooks Pop 26,00037 schools Finance Dept Pop 13,00018 schools Curriculum Dept Functions within a small district are similar to functions within a campus in a large district!

What is your job description? Responsible for TEA books or all textbooks in the district? –District purchased … campus purchased … grants … stimulus Responsible for ancillary material? Teacher editions? Teacher material? Responsible for inventory … distribution … storage? Responsible for ordering … EMAT… EVI … replacement of lost? Responsible for adoption/selection? Responsible for implementation? Get to know local and state policies related to textbook management. Check with your district for location of school board policies and make sure you understand policies pertaining to textbooks.

Some Typical Job Responsibilities Inventory Audit Order books Receive books Distribute books Keep track of books Collect textbook money Collect ordering data Training Communication Adoption Implementation Respond to TEA requests Textbook covers Hire and train support staff Out of adoption books Surplus books

Knowledge - Skills - Abilities Accounting and budgeting knowledge Experienced working with students, parents, and staff Computer and typing competency Experienced in using district student data system Experienced using textbook management software or system Organization skills to manage inventory records accurately Staff management skills Experienced in the Texas state instructional materials systems Public speaking skills Skills in written and verbal communication Ability to lift and move up to 45 pounds by hand Familiar with warehouse equipment and procedures Must have ability to track multiple ongoing projects and be detail oriented

Check out & organize your space Where is my stuff? Sharing spaces … Textbook warehouse vs. Textbook closet Using classrooms to store material

Textbooks is my only job versus textbook is one of many jobs Set priorities Multi-task Delegate - Ask for help Make sure someone up the chain of command knows the importance of your job.

Set Your Priorities Pull together a calendar Set up a time line Internal vs. external deadlines What are your district expectations? What are TEA Expectation? State and district expectations may be different … state deadlines trump the district! Annual orderEVI order Reporting surplusFilling surplus requests Supplemental ordersAudits Worn out booksEVI returns Adoption/selectionImplementation

No distractions … When accuracy in a task is important set up a place to work in isolation to improve accuracy. Calculations and number crunching –Population –Eligibility

Delegate or Ask for Help Who can help you? –Secretary –Warehouse –Inventory –Other District Textbook Coordinators –Peers When are they available? What can they do? What happens when you are out sick or go on vacation? Trained back up is your district’s safety net!

Importance of communicating your world view to others in your district District administrators Instructors Parents and students Warehouse staff Purchasing/Finance Curriculum Instruction

Importance of contacts Training and face to face interaction with other district textbook coordinators is important –TCAT- –Regional organizations Region Region Region Region 10 & 11 – –TASBO –TEA

The Language of Textbooks Inventory vs. Audit Damaged vs. Worn vs. Defective Free vs. “Free with order” # of teachers or students vs. quota Conforming vs. Non-conforming Enrichment vs. Foundation Bid package vs. Ancillaries Closed vs. Open MLC to PIEMS number

Alphabet Soup EMAT … EVI … ESL …OA … IEP… ARD SBOE … TEKS … TAKS …MLC … ISBN 10 … ISBN 13 TEX-009 … TEX-012 …TEX-013 SANCMATNOTREVDBYSBOE TRP … MLHANDCONN … CMPT