UN Economic Commission for Europe UN/CEFACT Report UNECE Committee on Trade 15 June

UN Economic Commission for Europe The 15th UN/CEFACT Plenary was held at the Palais des Nations, Geneva from 9 – 12 November The Plenary Report is document: ECE/TRADE//C/CEFACT/2008/9 2 UN/CEFACT 15th Plenary Session UNECE Committee on Trade 15 June 2011

UN Economic Commission for Europe The 16th UN/CEFACT Plenary was held at the Palais des Nations, Geneva from 8 – 10 December The Plenary Report is document: ECE/TRADE//C/CEFACT/2010/4 3 UN/CEFACT 16th Plenary Session UNECE Committee on Trade 15 June 2011

UN Economic Commission for Europe The UNECE Executive Committee’s recommendations concerning UN/CEFACT and progress on their implementation were discussed extensively during 2009/2010 and UN/CEFACT reported on progress at the 16th UN/CEFACT Plenary in December 2010 and at the EXCOM session on 16 December EXCOM invited UN/CEFACT to report back in July 2011 following the 17th UN/CEFACT Plenary session. The document references are given under agenda item 7a 4 EXCOM Recommendations UNECE Committee on Trade 15 June 2011

UN Economic Commission for Europe

In looking to the way forward, the UN/CEFACT Bureau, on behalf of the Plenary, starts from UN/CEFACT‘s mandate as an intergovernmental body within the framework of the United Nations. The diagrams that follow illustrate the cascade of organisational arrangements relating to this framework. 6 Going forward within UN framework UNECE Committee on Trade 15 June 2011

UN Economic Commission for Europe CENTRE FOR TRADE FACILITATION AND ELECTRONIC BUSINESS GENERAL ASSEMBLY ECONOMIC AND SOCIAL COUNCIL ECONOMIC COMMISSION FOR EUROPE (Executive Committee) COMMITTEE ON TRADE UNITED NATIONS 7 UN Framework

UN Economic Commission for Europe Intergovernmental Public-private sector collaboration Global remit Multidisciplinary Consensus-driven Trade Facilitation Recommendations & eBusiness Standards development Real-world solutions-oriented Free to participate / to use outcomes 8 Mandate 8

UN Economic Commission for Europe Public sector Private sector Standards development organisations International organisations Others 9 Stakeholders 9

UN Economic Commission for Europe Recommendations from UNECE Executive Committee Requirement to review permanent group mandates More timely availability of deliverables Opportunities to benefit from stakeholder developments in other institutions and to extend collaboration Outreach to stakeholders / questionnaires Gap analyses Maturity of experience / lessons learned 10 Drivers for Change

UN Economic Commission for Europe Main themes in going forward Outreach and meeting strategic stakeholder needs Reducing duplication of effort Creating value-added benefits through specialisation Fewer layers of management Encouraging cross-domain initiatives Preventing resource-gridlock Improving timeliness of deliverables Addressing communication challenges 11 Themes going forward

UN Economic Commission for Europe Following inputs and consultations since the 17th UN/CEFACT Forum in Geneva, the Bureau's proposal for change continues to focus on a streamlined management structure, greater engagement and outreach with other institutions and experts and more procedural flexibility to achieve more timely completion of deliverables. Steps have also been taken to follow up on Forum discussions by showing more fully the ways in which continuity of domain expertise can be addressed. Essentially the Plenary Bureau takes a more active and continuous role in formulating and addressing: Impact of consultations

UN Economic Commission for Europe UN/CEFACT‘s Plenary-approved Programme of Work (PoW) Projects approved by the Plenary Bureau within the PoW that follow:  The Open Development Process (revised proposal)  Including the three-country rule indicating member State support More specifically, this involves two key focal points for activities with experts:  Programme Development Areas which prepare the groundwork for the programme of work, by identifying strategic requirements of stakeholders & formulating coherent sets of related project proposals  Project Teams to do the work in as timely a way as possible 13 Plenary Bureau focal points

UN Economic Commission for Europe 14 International Trade and Business Processes Group International Trade and Business Processes Group Applied Technology Group Applied Technology Group Information Content Management Group Information Content Management Group Techniques and Methodologies Group Techniques and Methodologies GroupLegal Group Domains: Accounting & Audit - Agriculture - Architecture, Engineering & Construction - Business Process Analysis - Customs - eGovernment - Electronic Trade Documents - Environmental Management - Finance - Harmonization - Health Care - Insurance - International Trade Procedures - Supply Chain - Transport - Travel, Tourism and Leisure Plenary Chair ___________________Bureau Plenary Chair ___________________Bureau FMG Forum Management Group GroupFMG Forum Management Group Group Regional Rapporteurs Regional Rapporteurs UN/CEFACT Forum UN/CEFACT Plenary R.650 Rev. 4 Structure UNECE Secretariat

UN Economic Commission for Europe PLENARY Plenary Bureau Project Teams Teams of Specialists Programme Development Areas Regional Rapporteurs Document 15 Structure 15

UN Economic Commission for Europe Plenary Plenary Bureau Project Teams Programme of Work Teams of Specialists Programme Development Areas Regional Rapporteurs 16 Project Teams Programmme of Work

UN Economic Commission for Europe Three additional features of the new framework foster continuity of domain communities in which experts collaborate and support the Programme of Work: Roster of Experts Registry of Domains and Domain Coordinators Bureau Programme Support 17 Experts, Domains and Leadership

18 Registry of Domains Business Technical Accounting & AuditAudit / Validation AgricultureBusiness Process Modelling CustomsCommunication Environmental ManagementHarmonisation Finance/PaymentsLegal GovernmentLibrary maintenance Health CareLibrary production InsuranceMethodology International Trade ProceduresPublications ProcurementUN/EDIFACT Supply Chain ManagementXML Transport Travel/Tourism This is the initial Registry of Domains of June 2011 announced by the Bureau as a key element in providing continuity of domain communities of experts. It will also facilitate support for the Programme Development Areas, consideration of new projects, communication of domain requirements and liaison. Domain Coordinators are confirmed by the Bureau and serve as key focal points for leading domain consideration of issues and outreach to potential new participants.

The Roster* facilitates transparency of those participating in the work of UN/CEFACT and identifies experts interested in collaboration in Domains and in skills for supporting various activities in Programme Development Areas, Project Teams and Bureau Programme Support: Alphabetical Country / NGO / International Organisation Skill Roster of Experts * Volunteer experts are nominated by Plenary Heads of Delegation and are invited to be listed in the Roster of Experts, which contains information in order to facilitate awareness of their skills, without endorsement by UN/CEFACT or UNECE. 19

Designated pool of experts volunteering to support the Plenary Bureau Vice Chairs in a range of “as needed” tasks relating to the Programme of Work: programme of work coordination project monitoring audit / validation directories core component harmonization and maintenance syntax development and maintenance (UN/EDIFACT and XML) conformance legal issues communication events liaison Many of these tasks are short-term in duration and involve following documented guidelines and checklists. 20 Bureau Programme Support

PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS PROGRAMME OF WORK ROSTER OF EXPERTS REGISTRY OF DOMAINS Bureau Programme Support 21

PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS PROGRAMME OF WORK ROSTER OF EXPERTS REGISTRY OF DOMAINS Bureau Programme Support

23

Vice Chairs PROGRAMME DEVELOPMENT AREAS DOMAIN COORDINATORS AND EXPERTS PROJECT TEAMS PROGRAMME OF WORK BUREAU PROGRAMME SUPPORT TASKS: Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Legal, Communication (external/internal), Marketing, Events, Liaison, Training / Capacity Building ROSTER OF EXPERTS Volunteer Experts

UN Economic Commission for Europe Example set of Programme Development Areas Focuses on how transitional arrangements could map to current groups and projects. Developed following discussions during and since the 17th UN/CEFACT Forum in Geneva in September 2010, the Global Meeting of Experts held in McLean, Va, USA in March 2011 and ongoing discussions within the UN/CEFACT Bureau and Transition Team 25 EXAMPLE

UN Economic Commission for Europe PLENARY Plenary Bureau Project Teams Teams of Specialists Programme Development Areas Regional Rapporteurs Document 15 Structure 26

UN Economic Commission for Europe Methodology and Technology Development methodology Maintenance of technological specifications Document flow ommendation Naming and design rules Validation techniques Small Scale Lodging House Information Small Scale Lodging House Travel Product Information Process Cattle Registration Information Exchange Livestock Life Record EDI of Agronomical Observations Report eArchiving eDAPLOS Sectoral eCert Cattle Registration Electronic Data Exchange Proxy MSDS GHS REACH Dangerous Goods Declaration Regulatory Supply Chain Cross Industry Catalog Cross Industry Invoice Cross Industry Ordering Cross Industry Scheduling Cross Industry Delivery Cross Industry Quotation Market Research Information eTendering Project Schedule and Cost Performance Management Contract Financial Execution Management Public Electronic Procurement Trade and Transport Facilitation Trade Facilitation Implementation Guide Annex to Trade Recommendation 6 Revision of Trade Recommendation 11 Revision of Trade Recommendation 12 Trade Recommendation 34 Trade Recommendation 35 Trade Recommendation 36 Consultation Models for Public and Private Sector Consultation Business Process Analysis International Supply Chain Reference Model Methodology and Technology Sectoral Regulatory Supply Chain Trade and Transport Facilitation Programme of Work Programme Development Areas Project Teams Plenary Plenary Bureau Envisaged Initial Framework

PROGRAMME DEVELOPMENT AREA PROJECT TEAMS PROGRAMME OF WORK Vice Chair 1 Trade and Transport Facilitation Domain support: International Trade Procedures, Customs, Transport, Government, Insurance, Business Process Modelling Trade Facilitation Implementation Guide Annex to Trade Recommendation 6 Revision of Trade Recommendation 11 Revision of Trade Recommendation 12 Trade Recommendation 34 Trade Recommendation 35 Trade Recommendation 36 Consultation Models for Public and Private Sector Consultation Business Process Analysis International Supply Chain Reference Model

PROGRAMME DEVELOPMENT AREA PROJECT TEAM S PROGRAMME OF WORK Vice Chair 2 Supply Chain Domain support: Supply Chain Management, Procurement, Accounting & Audit, Finance/Payments, Insurance, Government, Transport Cross Industry Catalog Cross Industry Invoice Cross Industry Remittance Advice Cross Industry Ordering Cross Industry Scheduling Cross Industry Delivery Cross Industry Quotation Market Research Information eTendering Project Schedule and Cost Performance Management Contract Financial Execution Management Public Electronic Procurement

PROGRAMME DEVELOPMENT AREA PROJECT TEAMS PROGRAMME OF WORK Vice Chair 3 Regulatory Domain support: Customs, Agriculture, Government, Environmental Management, Transport eCert Cattle Registration Electronic Data Exchange Proxy MSDS GHS REACH Dangerous Goods Declaration

PROGRAMME DEVELOPMENT AREA PROJECT TEAMS PROGRAMME OF WORK Vice Chair 4 Sectoral Domain support: Agriculture, Health Care, Travel/Tourism Small Scale Lodging House Information Small Scale Lodging House Travel Product Information Process Cattle Registration Information Exchange Livestock Life Record EDI of Agronomical Observations Report eArchiving eDAPLOS

PROGRAMME DEVELOPMENT AREASPROJECT TEAMS PROGRAMME OF WORK Vice Chair 5 Methodology and Technology Domain support: Audit / Validation, Business Process Modelling, Harmonisation, Library maintenance, Library production, Methodology, UN/EDIFACT, XML Development methodology Maintenance of technological specifications Document flow recommendation Naming and design rules Validation techniques Conformance

PROGRAMME OF WORK Vice Chairs 6 & 7 BUREAU PROGRAMME SUPPORT Support Services Tasks & Communication Activities Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Conformance, Legal, Communication (external/internal), Marketing, Events, Liaison, Training / Capacity Building

34 Trade and Transport Facilitation Trade and Transport Facilitation Supply Chain Regulatory Sectoral Methodology and Technology Methodology and Technology Bureau ___________________ Chair UNECE Secretariat UN/CEFACT Plenary Regional Rapportuers Regional Rapportuers Vice Chair Programme Development Areas Bureau Programme Support Programme of Work Roster of Experts Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML Projects Domain Support Domain Support Projects Domain Support Domain Support Projects Domain Support Domain Support Projects Domain Support Domain Support Projects Domain Support Domain Support

UN Economic Commission for Europe Timetable & Next Steps December 2010 UN/CEFACT Plenary, Geneva March 2011 Global Meeting of Experts, McLean, Virginia June 2011 UNECE Committee on Trade, Geneva July th UN/CEFACT Plenary, Geneva July 2011 UNECE Executive Committee, Geneva September th UN/CEFACT Forum, Centre International de Conferences, Geneva December th UN/CEFACT Plenary, Geneva.

UN Economic Commission for Europe Communications to HODs May 2011 – Communication to HODs on progress since the Global Meeting of Experts in McLean, Va, USA March June 2011 – Communication to HODs in preparation for the 17 th UN/CEFACT Plenary Session 8/9 July 2011, including: –Further developments during the past month –Draft proposal on the Way Forward –Alternate Framework Proposals –TBG Transition Team Proposals

UN Economic Commission for Europe 1.15th UN/CEFACT Plenary Report – ECE/TRADE/C/CEFACT/2009/8 2.16th UN/CEFACT Plenary Report – ECE/TRADE/C/CEFACT 2010/4 3.UN/CEFACT Programme of Work – ECE/TRADE/C/CEFACT/2009/17 4.Extension of the mandate of UN/CEFACT‘s Permanent Groups – ECE/EX/2010/L.9 & EXCOM/CONCL/34 5.Revision of UN/CEFACT‘s structure, mandate, terms of reference and procedures – ECE/TRADE/C/CEFACT/2010/15/Rev.2 37 Documents for CT Approval