Seminar 3 IT511: Information Systems Project Management Seminar 3 IT511: Information Systems Project Management Instructor Chad McAllister, PhD

Agenda Icebreaker Final Project Review Q&A

Icebreaker: Please Answer… How will you celebrate earning your graduate degree?

Final Project Frame of Reference: You are a project manager, not a designer, developer, etc. You are creating a project plan, not designing a system, conducting a project, etc.

Constraints/Description Information System (not IT focus) Budget of $2 million (not to exceed) Timeline – must be complete within 12 months

Constraints/Description Project must include the following activities: Collect requirements Analyze processes Analyze data Design processes Design data Design screens Design reports Program Test and document Deploy NOTE: these are the top-level tasks for the WBS

Rubric—Section 1 1. Project charter 0-20 points 2. Communications matrix 0-20 points 3. Resource breakdown structure 0-20 points 4. Milestone list 0-20 points 5. Work Breakdown structure 0-20 points 6. Risk list 0-20 points 7. Preventative action plan 0-20 points 8. Quality checklist 0-20 points

Rubric—Section 2 1. Collect requirements 0-4 points 2. Analyze processes 0-4 points 3. Analyze data 0-4 points 4. Design processes 0-4 points 5. Design data 0-4 points 6. Design screens 0-4 points 7. Design reports 0-4 points 8. Program 0-4 points 9. Test and document 0-4 points 10. Deploy 0-4 points

Project Charter About 3 pages

1.0 Project Information 4 lines Project Start Date: Project End Date: Project Manager: Project Sponsor:

2.0 Project Overview 1 Paragraph – describe the project and what it will accomplish/the difference it will make

4.0 Current Situation and Problem/Opportunity Statement 1 Paragraph Situation at organization – business opportunity or improvement What the needs are What the difference will be (gap analysis)

5.0 Project Objectives Bulleted List: objectives and benefits of project

6.0 Roles and Responsibilities Use the matrix for at least 10 people: NameRolePositionContact Information here> Frank WhiteProject Manager org

7.0 Project Constraints Bulleted list or paragraph. Include at least 6. For example: Schedule constraint of May 1 because of expiring contract Budget constraint of $2M with 10% management reserve – or project will be outsourced Quality constraint of 90 seconds or less to create any report

8.0 Assumptions Bulleted list or paragraph. Include at least 6. For example: Resource assumptions Access to systems Vendor’s approach to integration is acceptable

9.0 Preliminary Schedule and Budget Estimates Gantt chart (MS Project) or table with key milestones and their dates. At least 5 milestones Cost for each milestone One possible table to organize info: IDMilestoneDateCost

Communication Matrix Use matrix, with at least 10 items with varying types and mediums StakeholderTypeCommunicatio n Medium FrequencyResponsible Party Frank WhiteStatus Report Every MondayJohn Allen

Resource Breakdown Structure Resources are people, equipment, other items. Covered in Unit 3. Use MS Project Gantt Chart with Resources listed or Outline format. Resource Type 1 Resource Sub-Type Resource Sub-Subtype Resource Sub-Sub-Subtype Resource Sub-Type Resource Type 2 Resource Sub-Type

Milestone List Table of at least 8 milestones and dates – should include milestones from Project Charter

WBS MS Project Gantt Chart with WBS column visible or Outline format. Include at least 10 top-level activities with sub tasks. Main Task 1 Sub-Task Sub-Subtask Sub-Sub-Subtask Sub-Task Main Task 2

Risk List Table format with at least 8 project risks RiskRisk Description

Preventive Actions List Address how risks can be prevented – include at least 10 actions. Use table format. No. Issues Descriptio n Description of Preventive Action Assigne d To Target Date Sta tus Metrics 1Performan ce informatio n not up to date Train team members to enter project information into project management system Bob DoeIm ple me nte d Up-to-date project information

Quality Checklist Table of at least 12 quality items for the project (suggest at least one per milestone and/or task) CheckIssue/Topic √ Send satisfaction form to customers.

Questions?Questions? Thank you for attending!