Wide Area Workflow (WAWF) E-Business/SPS Joint Users’ Conference November 15-19, 2004 Houston, TX

Transforming the Acquisition Domain Wide Area Work Flow Topics Contracting Officer Role Regulatory Enablers Users WAWF Process Benefits

Transforming the Acquisition Domain Wide Area Work Flow What is WAWF? A transaction system, supporting a distinct part of the procurement lifecycle, from: Submission of Electronic Invoice Thru Invoice Inspection & Acceptance Action To Electronic Payment Receipt

Transforming the Acquisition Domain Wide Area Work Flow How Does A Contracting Officer’s Role Impact WAWF? Vendor WAWF Vendor EDI DEBX Vendor FTP Vendor web DAASCCR EDA Vendor EDI Invoice & Receiving Report SPS

Transforming the Acquisition Domain How Can A Contracting Officer Support WAWF? On All Your Contracts - Include DFARS Clause (Electronic Invoicing & Use of WAWF) Organize CLINs to identify all end-items, at CLIN or Sub CLIN level Wide Area Work Flow

Transforming the Acquisition Domain What are WAWF’s Regulatory Enablers? FAR – “Signature” FAR 4.5 – Electronic Commerce in Contracting FAR – Computer Generation Wide Area Work Flow

Transforming the Acquisition Domain Who’s Using WAWF Now – Nov 04? Over 72,537 Active Government User (by role)  Army, Navy, Air Force, Marine Corps  Multiple Defense Agencies (i.e. DFAS, DCMA, DISA, DCAA, DLA) Over 21,748 Active Vendors (by role) New WAWF Users Added Daily Wide Area Work Flow

Transforming the Acquisition Domain What Does WAWF Provide? Submission of Electronic Invoice & Receiving Report Data via: Web EDI FTP Visibility of End to End Process Points Electronic Payment Requests Wide Area Work Flow

Transforming the Acquisition Domain notice sent to workflow user Vendor WAWF Vendor EDI DEBX Vendor FTP Vendor web DAAS CCR EDA Vendor EDI Invoice & Receiving Report Wide Area Work Flow Electronic Invoice & Receiving Report Data Submission

Transforming the Acquisition Domain Government Workflow Users -Inspectors -Acceptors -Certifiers Vendor WAWF Vendor EDI DEBX Vendor FTP Vendor web DAAS CCR EDA Vendor EDI Invoice & Receiving Report Invoice & Receiving Report SIGN REJECT Wide Area Work Flow notice sent to workflow user Process Points

Transforming the Acquisition Domain Government Workflow Users -Inspectors -Acceptors -Certifiers Vendor WAWF Vendor EDI DEBX Vendor FTP Vendor web DAASCCR EDA Vendor EDI Invoice & Receiving Report Invoice & Receiving Report SIGN REJECT View Only Users -Contracting Officer -Payment Clerks Invoice & Receiving Report View Entitlement Systems UID Registry MOCAS SAMMS One Pay CAPS IAPS BSM ACMS SABRS eBiz Accounting Systems Wide Area Work Flow Electronic Payment Request notice sent to workflow user

Transforming the Acquisition Domain What Benefits Do WAWF Users Receive? Reduces Interest Penalties Increases Timely Payments Increases Vendor Discounts Offered Decreases Document Error Rate Offers Paperless Environment Wide Area Work Flow

Transforming the Acquisition Domain What’s Industry Reaction To WAWF? Boeing "This collaborative environment helps accelerate the payment process, eliminates manual data entry, reduces DD 250 errors and improves the contract reconciliation process for purposes of contract closeout." Lockheed Martin “EDI submissions to WAWF from our SAP application achieved a 2-day improvement over the paper process cycle. Instant visibility of rejected invoices saved 1-2 weeks in the re-submittal process.” Rockwell Collins “This is an exciting new initiative for Rockwell Collins, DCMA, and the WAWF team resulting in a paperless process that reduces assets, provides strong benefits to the business cash flow, speeds shipments, reduces processing times, and improves quality of the DD250 submissions.” Wide Area Work Flow

Transforming the Acquisition Domain (Production) (Web-based Training) (Hands-on Training) (click on e-Invoicing) Want More WAWF Information? Wide Area Work Flow

Transforming the Acquisition Domain Wide Area Work Flow