Faculty Evaluation Committee Workshop

Overview Evaluation Timeline Portfolio as a Whole Portfolio Organization –Teaching –Service (Students, College, Community, Profession) –Scholarship Letters of Evaluation

Evaluation Timeline Dean’s Office notifies candidates prior to mid-term of Spring Semester preceding evaluation Within 2 weeks, candidates must notify Dean’s Office of names of 3 letter writers Letters and the portfolio must be in the Dean’s Office on the first Monday of the term in which the review takes place. *If your letter will be late—please notify the Chair of FEC--so FEC can plan accordingly

Evaluation Schedule Tenure-track faculty: Reviewed in 2nd year, 4 th year, and 6 th year (candidates for tenure) Reviews occur in fall semester Candidates for promotion to full professor: Reviews occur in winter session Non-tenure-track faculty: Reviewed in the 2 nd year and then every 3 years thereafter (unless FEC requests interim reviews) Reviews occur in spring semester Reviewed based upon teaching AND one of the two (service or scholarship)—to be determined by his/her Dept. Chair and the Dean

The Portfolio: Size Doesn’t Always Matter! Dude… Associate Professor is IN THE BAG!

Portfolio as a Whole The Portfolio is reviewed by: FEC (6 faculty members from various disciplines) Academic Dean President Board of Trustees’ Academic and Student Affairs Committee Tips: Consult The Faculty Handbook (Chapter 5, under Faculty Resources, College Home Page). Library faculty reviewed according to slightly different criteria. Work closely with your faculty mentor Ask to review a model successful portfolio Suggestions for Organization: Use a 3-ring binder Include tabbed divider pages for each section Double-sided pages ok; avoid plastic sheets Do not include portfolios from the previous evaluations

Portfolio Organization Sections: Table of Contents Preface/Introductory materials Teaching Service Scholarship Appendix (optional)

Portfolio Organization Tip: Keep these materials on file an ongoing basis. Preface: -- previous evaluation letters from FEC and the Dean of the Faculty -- current curriculum vitae -- statement of accomplishments and plans -- statements of annual goals and assessments

Portfolio Organization Tip: Keep these materials on file an ongoing basis. Teaching : --statement of teaching philosophy --student evaluations since the last evaluation (hard- copies of individual student evaluations in Appendix and course summaries in Teaching Section) --an assessment of--and reflection on--the student evaluations: by course; *including an examination of patterns across all courses --teaching strategies suggested by assessment of student evaluations -- representative syllabi, assignments, exams, lab activities, or other supporting materials

Portfolio Organization Tip: Keep these materials on file an ongoing basis. Service : -- evidence and assessment of service to the students, the College, the profession, and the community (including letters, if appropriate). See Faculty Handbook.

Portfolio Organization Tip: Keep these materials on file an ongoing basis. Scholarship : -- evidence and assessment of scholarship or original creative work (including letters, if appropriate). See Faculty Handbook.

Portfolio Organization Tip: Keep these materials on file an ongoing basis. Appendix: -- other materials, such as letters from alumni (not current students), hard copies of individual student course evaluations, or evidence of campus activities

Letters of Evaluation Dear Faculty Evaluation Committee…

Letters of Evaluation Intent: The purpose of letters for the Committee is to give FEC a view of the candidate’s excellence in teaching, service and scholarship, that the portfolio itself does not show, and that FEC committee members may not know.

Letters of Evaluation Candidates for promotion and tenure request evaluative letters from:  their department chair (unless candidate is the department chair – in which case, from the division chair).  at least two other faculty members of their choice, one of whom must be from a different division than the candidate.  Candidates for promotion to full professor should include one letter from someone in their discipline not a member of the College  Candidates notify Lori Tollman regarding the names of the letter writers NOTE: Full-time non-tenure track faculty (2 letters needed—to include Department Chair and one other faculty from another department) NOTE: Whenever possible, such letters should not be from members of the Faculty Evaluation Committee. These letters are submitted to the Dean of Faculty.

Letters of Evaluation Other materials at the discretion of the candidate:  letters from alumni - letters from current students should not be solicited or included because of the possibility of placing students in a position of a conflict of interest  letters from colleagues outside of the College who can evaluate your standing in your field – especially useful to evaluate scholarship (*Full Professor) The committee may request additional confidential letters of evaluation from other faculty members.

Letters of Evaluation Faculty to choose to ask for letters: faculty with whom you have served on committees, team taught, served in the first year advising program, etc., not just a faculty friend, but someone who can write a real evaluation. Someone who has been in your classroom. Give a list of letter writers to the Dean’s Assistant (Lori Tollman) as soon as possible Invite them to observe one (or more) of your classes

Questions?