Copyright© 2010 WeComply, Inc. All rights reserved. 10/17/2015 Internal Controls.

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Presentation transcript:

Copyright© 2010 WeComply, Inc. All rights reserved. 10/17/2015 Internal Controls

Copyright© 2010 WeComply, Inc. All rights reserved. 10/17/2015 Internal Controls

Copyright© 2010 WeComply, Inc. All rights reserved. 3 What Are Internal Controls? Controls: Used to manage risks and make sure things happen the way we want them to They are — Intended to ensure that internal operations work as they’re supposed to Managed/used by people inside the organization Built into our business activities Good internal controls help us make sure we — Use and provide accurate/reliable information Comply with laws, regulations, policies and procedures Reduce exposure to fraud/theft

Copyright© 2010 WeComply, Inc. All rights reserved. 4 Types of Controls Purposes: Prevention: Preventive controls deter/prevent unwanted events from happening Detection: Detective controls detect unwanted acts that have happened Both types are integral to effective system Preventive controls are proactive and emphasize quality Detective controls provide evidence that preventive controls are working Winning combination is a mix of strategically placed controls throughout/following transactions

Copyright© 2010 WeComply, Inc. All rights reserved. 5 Internal-Control Standards Internal controls are developed to meet general or specific standards General standards describe what objectives we want to achieve Specific standards tell us how to achieve them Examples of general standards: Reasonable Assurance Supportive Attitude Competent Personnel Control of Objectives

Copyright© 2010 WeComply, Inc. All rights reserved. 6 Internal-Control Standards (cont’d) Examples of specific standards: Documentation Authorization Separation of Duties Supervision Security

Copyright© 2010 WeComply, Inc. All rights reserved. 7 Risk Risk: Likelihood that an event or action will adversely affect our organization Internal risks — lack of experience or training, personnel turnover, lost or incorrect information, theft, fraud/abuse External risks — acts of nature, economic downturns, technological problems, lawsuits, restrictive legislation, changing needs Each unit's risk is assessed in risk assessment Rating is assigned to each unit Ratings are considered in developing controls and scheduling reviews

Copyright© 2010 WeComply, Inc. All rights reserved. 8 Pop Quiz! Please complete the following sentence: A primary purpose of internal controls is to identify risks associated with the achievement of an organization’s objectives and to do what is necessary to ______. A.Eliminate those risks. B.Manage those risks. C.Achieve those objectives.

Copyright© 2010 WeComply, Inc. All rights reserved. 9 Handling Risk We need to balance risks and controls Internal-control system decreases risk to an acceptable level Goal is to attain reasonable assurance Three ways of handling risk: Accept the risk Insure the risk Control the risk

Copyright© 2010 WeComply, Inc. All rights reserved. 10 Security Many controls are directed at keeping personnel or data more secure Physical inventories Computer security Anti-theft Limited access Separation of duties

Copyright© 2010 WeComply, Inc. All rights reserved. 11 In the news…

Copyright© 2010 WeComply, Inc. All rights reserved. 12 Employee Responsibilities All employees are responsible for dealing with controls that apply to job duties Ask probing questions, e.g. — What are my risks and how are they controlled? Does this control help me get my job done? Does this internal control work correctly? Is there too little or too much control? How can we make internal controls better?

Copyright© 2010 WeComply, Inc. All rights reserved. 13 Employee Responsibilities (cont’d) All employees are expected to — Fulfill responsibilities established in job description and meet performance standards Attend appropriate education/training programs to increase awareness and understanding Take steps to safeguard assets against waste, loss, unauthorized use, misappropriation Exhibit ethical values and integrity in your daily activities Report any breakdowns in or concerns about internal controls

Copyright© 2010 WeComply, Inc. All rights reserved. 14 Pop Quiz! A university's employees are divided into two groups based on their job responsibilities: (1) managers (Deans, department chairs, center directors, supervisors, administrative office managers) and (2) employees. Who is expected to participate in training sessions? A.Managers only. B.Employees only. C.Both managers and employees.

Copyright© 2010 WeComply, Inc. All rights reserved. 15 In Sum... Without effective internal controls, we are more likely to Violate laws or regulations Lose assets and opportunities Fail to meet key goals and objectives With effective internal controls in place, we can Boost our credibility Position ourselves to seize opportunities Minimize theft, fraud and wasted time Thank you for your help!

Copyright© 2010 WeComply, Inc. All rights reserved. 10/17/2015 Final Quiz

Copyright© 2010 WeComply, Inc. All rights reserved. 10/17/2015 Questions?

Copyright© 2010 WeComply, Inc. All rights reserved. 10/17/2015 Thank you for participating! This course and the related materials were developed by WeComply, Inc. and the Association of Corporate Counsel.