 A cash item is any of the following: 1. Currency 2. Coins 3. Checks 4. Cashiers Checks 5. Money Orders 6. Travelers Checks

 All cash items received must be recorded and immediately deposited as follows: 1. Deposit within 24 hours if total receipts exceed $ Weekly deposit is required for total receipts of less than $200. (Unless instructed by the Comptroller’s Office to deposit more frequently)

 Items must be properly secured preferably in a departmental safe or in a locked file cabinet, desk, or cash box Amount StoredPreferred MethodAcceptable Method Unacceptable Less than $100Locked Desk or File Cabinet Locked BoxNot Secured $100-$200Night Depository or Safe Locked Desk or File Cabinet Locked Box or Not Secured Over $200Night Depository or Safe Locked desk, Locked File Cabinet, Locked Box or not secured

 Put currency in order by denomination (Smallest to Largest) with adding machine tape attached of total amount of cash and coins  Checks need to be added twice with adding machine tape and included in deposit for accuracy  If you need currency or coin wrappers check with the Cashier’s Office

 Restrictively endorse checks immediately upon receipt  Issue a receipt for every currency transaction and for checks if possible.  Ensure all transfers of cash items between persons and the Cashiers Office are documented

 Take all deposits to the Cashier’s Office by 4:30 PM  Do not take your deposit directly to the bank yourself. The cashiers office is the ONLY designated place where deposits can be made.  College related business MUST be run through the college’s cashiers office.  No checking accounts using the college’s name or tax identification number are allowed under any circumstances.

 Don’t send currency or coin through campus mail  Don’t make disbursements from deposit receipts  Do limit access to cash items to the minimum number of people  Don’t mix college and personal funds  Don’t make stops, layovers or take funds home with you when depositing

 Counter check (new accounts) make sure proper identification is on the check- Name, Mailing Address, Phone Number  Make sure check has been properly signed and filled out correctly  Verify numerical amount and written amount are the same and in the acceptable format  All checks must be made payable to UVA-Wise (Include Organization or Group Name)  Example- UVA Wise RHA  The college DOES NOT accept credit card checks under any circumstance

 All college depositors must restrict the placement of all endorsements either written or stamped to within 1 ½ inches of the trailing edge of the back of the check  Endorse all checks For Deposit Only University of Virginia’s College at Wise.

 For help with deposits contact Katherine Stallard at or at  For help with accounts contact Natasha Papuckoski or at