2015 edition >>>Faculty & Staff >>>Faculty Appointment & Review >>>Tenure Guidelines

DOSSIER FORMS √ Provost’s copy is skeletal: reports of votes administrators’ letters curriculum vitae external letters basic information section annual reports ballot comments

DOSSIER FORMS √Unit copy is comprehensive √ College’s version adds in Appendix: Appendices present any information deemed important to your case unit procedures

___ 30. TEN, APPENDIX: BALLOT COMMENTS (Section Title Page) ___ 31. Typed, unsigned Ballot Comments, or Statement indicating that No Comments Were Provided CVPA ONE PDF on flash drive - ONE Hard Copy – ORIGINAL LETTERS IN FOLDER ___ 1 ‐ 31. Copy of Master Form, Parts 1 ‐ 31 ___ 32.ELEVEN, APPENDIX: UNIT GUIDELINES AND PROCEDURES (Section Title Page) ___ 33.Copies of relevant unit and area guidelines For tenure and promotion UNIT ELECTRONIC OR PRINT, AS STIPULATED BY UNITPROCEDURES ___ 1 ‐ 33.Copy of Master Form, Parts 1 ‐ 29, plus Copy of CVPA Materials, Parts 32 ‐ 33 (ballot comment section is blank) ___ 34.TWELVE, APPENDIX:_specify_ (Section Title Page) ___ 35.Materials required for unit consideration; repeat as necessary; retain in School only DOSSIER CONTENTS ___ 19.Items 3a ‐ 3i (OP32.01, Attachment B, pg. 6 ‐ 7) ___ 20. SIX, TEACHING EFFECTIVENESS (Section Title Page) ___ 21.Candidate Statement (one page) ___ 22. 5th ‐ Year Summary of Peer Evaluation of Teaching (if applicable) ___ 23.Student Ratings, Qualitative and Quantitative together, 1 pg. PER YEAR under consideration OR 1 pg. each for all yrs’ Quantitative Summary & representative Qualitative comments ___ 24.SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP (Section Title Page) ___ 25.Candidate Statement on Research (one page) ___ 26.EIGHT, PROFESSIONAL SERVICE (Section Title Page) ___ 27.Candidate Statement on Professional Service (one page) Outreach ___ 28.NINE, ANNUAL FACULTY REPORTS (Section Title Page) ___ 29.In chronological order: Annual Faculty Reports with Administrator Evaluations; Peer Evaluations/Guidance Committee Reports; Midterm Review Materials PROVOST – PDF on flash drive - (MASTER FORM) ___ 1.Title Page (Section Title Page) ___ 2.Table of Contents (Section Title Page) ___ 3.Declaration of OP Version (OP32.01, Attachment B, pg. 3) ___ 4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3) ___ 5.Ballot Statement Witnessed (Unit form) ___ 6.ONE, DEAN'S LETTER (Section Title Page) ___ 7.Blank page for dean's letter ___ 8.Candidate Statement of Access to contents (Unit form) ___ 9.TWO, UNIT RECOMMENDATION (Section Title Page) ___ 10.Blank page for chair or director's letter ___ 11. Fifth ‐ year review / guidance committee report (if applicable) ___ 12. THREE, CURRICULUM VITAE (Section Title Page) ___ 13.C.V. with ratings for research and creative scholarship ___ 14. FOUR, EXTERNAL LETTERS (Section Title Page) ___ 15.Biosketches of writers, all to fit on one to two pages (Unit administrator) ___ 16.External letters of evaluation, re ‐ numbered to fit section (e.g. 4 ‐ 3, 4 ‐ 4. etc.) ___ 17.FIVE, BASIC INFORMATION (Section Title Page) ___ 18. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6)

TITLE PAGES & SECTIONS Available on CVPA website, download

TABLE OF CONTENTS Available on CVPA website, download

DOSSIER RESOURCES Format Table Section Title Pages Checklists Available on CVPA website, download

BASIC INFORMATION SECTION

BASIC INFORMATION SECTION CONTAINS: Letter of Appointment Teaching Load, last 4 semesters SUMMARIES of teaching evaluations External letters & biosketches Summary statements: teaching research service OP32.01, Attachment

BASIC INFORMATION, TEACHING Statement (one page) Student Evaluations, Quantitative & Qualitative ONE PAGE / YEAR being considered OR One page Quantitative, One page Qualitative (covering all years) Peer Evaluations (5-yr summary if available) Unit Administrator takes responsibility (if task is delegated, director initials) (edit section for length) SUMMARY of teaching effectiveness

EXTERNAL LETTERS

LETTERS OF REFERENCE Include only “official” solicited letters At least 3 letters from “Peer Institutions” Writers should have no “substantive relationship” with candidate Biosketch is required for each letter writer Administrator is required to provide biosketches Administrator must explain any substantive relationships All biosketches together fit on one page preceding letters

“PEER INSTITUTIONS” In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion. Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions. Aspirational peers (e.g., Oxford University) can be included.

“SUBSTANTIVE RELATIONSHIPS” In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc. External evaluators should be encouraged to disclose relationships with the candidate. The unit administrator must justify any substantive relationships within the biosketch section.

THE CURRICULUM VITAE

THE C.V. IN THE DOSSIER Curriculum vitae = life’s education Show relative weight of responsibilities changes over time consistency of achievement for mandatory decision: be comprehensive

CURRICULUM VITAE, 1 Provide all important information from Annual Reports (but not Digital Measures printout) RESEARCH – administrator ranks by number SERVICE TEACHING Courses by semester (number & title) Number of students Service on graduate committees Activities considered to be related to teaching …during your career at Tech

CURRICULUM VITAE, 2 Basic Information section duplicates some but not all Specific categories vary by field Cross reference if necessary Avoid duplication of information Can summarize pre-Tech activities Order within sections Reverse Chronological Order Provide Dates of Activities

COLLEGE REVIEW

PRISTINE DOSSIERS… …facilitate committee consideration Download and Use!!! Candidate Checklist Give Format-Checker List to appropriate staff After faculty vote, give director the Unit Administrator Checklist

COLLEGE REVIEW PROCESS  Unit Vote  Unit Administrator’s letter  Curriculum vitae  External evaluators  Annual reports & assessments Committee know you Committee knows your DOSSIER

COLLEGE REVIEW PROCESS: PAC  Four members (two each unit, not home unit)  One observer from home unit  Observer leaves prior to voting  Subcommittees issue independent vote Personnel Actions Committee T&P Subcommittees

COLLEGE REVIEW PROCESS: SUBCOMMITTEE  Can invite visitors to question  Must invite visitors, if negative vote is expected in mandatory-year cases

REVIEW PROCESS TIMELINE

 Meetings scheduled during summer  Unit actions early to mid-September  Dossiers arrive at college mid-October Dossiers are checked for form Dossiers are “officially accepted”

REVIEW PROCESS TIMELINE  CVPA meetings late in October  CVPA chair reports recommendation to dean  Dean decides & writes letter  Dossiers to Provost, late November Dean’s letter edited into Provost PDF Provost PDF (copy) sent to you You verify that only change is the letter

REVIEW PROCESS TIMELINE  Provost’s review December-January  Recommendation to President  Recommendation to Board of Regents Each decision is independent Only BOR can grant tenure BOR usually acts by March meeting

bona fortuna!