2016 Presenter Consortium for Jazz Deadline: Friday, October 30, 2015, Midnight, ET Notification: December 2015 Made possible through the generosity of the Doris Duke Charitable Foundation.

consortiums of three U.S. presenters that collectively engage up to three professional U.S. jazz ensembles (2-10 musicians each) to perform a minimum of one public concert at each presenter’s venue. This program supports

What’s new? CMA has launched an online application via Submittable; only online requests are accepted. An audio file features only 1 piece of music; you may submit 1 audio file per Ensemble. Attachments are titled using the CMA naming convention and uploaded in acceptable file formats as part of the application.

one Lead Presenter, two Presenter Partners, and up to three Jazz Ensembles. A consortium consists of

is based in the U. S. or its territories; is a 501(c)(3) organization or otherwise eligible for charitable contributions; is a CMA Organization-level member; has received final payment on any previously awarded Presenter Consortium for Jazz project; has no financial obligations to CMA. A presenter is eligible if it

is based in the U.S. or its territories; consists of 2–10 professional musicians (student groups are not eligible); and includes improvisation as an integral part of its composition and performance. A jazz ensemble is eligible if it

Each presenter must be an Organization-level member of CMA. Ensembles need not be CMA members. If you are a new member awaiting your CMA member packet, write “Pending” in the CMA Member ID text box in the Presenter Application. CMA membership

The consortium presenters must be at least 50 miles apart. May be located within the same state. Location of presenters

Presenters and ensembles may be part of only one Presenter Consortium for Jazz (PCJ) application. If an ensemble was featured in a 2015 PCJ grant, it may participate in 2016 PCJ request. Other eligibility notes

The consortium may work together to create a single program that travels to each venue. Each partner may curate its own separate program(s). All grant activity must take place January 1, June 30, Designing a project

Choose one audio file per Ensemble. Insure that partners and ensembles agree on audio choices. Feature only 1 piece of music per audio file. Include up to 5-minutes of music per audio file. Edit and/or excerpt music within a file. No cue timings needed. Audio basics

Eligible budget expenses include concert fees, travel, housing, per diem, cartage, and presenter’s marketing and production costs. Each consortium partner may request up to 75% of the eligible expenses, up to a maximum of $10,000 ($30,000 per consortium). Doing the math

Each presenter partner must demonstrate earned and contributed income that equals at least 25% of its total eligible expenses. In-kind revenue may not be used as part of the match. Your 25% match

Each presenter may request an additional $1,000 per CMA New Jazz Works grantee ensemble to perform its entire CMA-commissioned work (up to $3,000 per partner; $39,000 per consortium). One or two partners in a consortium may opt for an incentive; it is not necessary for all three to present a CMA-commissioned work. Incentives

Preparing audio Audio samples are uploaded by Lead Presenter as part of the Consortium Summary. If you plan to work with three Ensembles, then upload three audio files–one per ensemble. Title each file as follows: Lead Presenter Name-Ensemble Name Submit in mp3, m4a, wav, aac, and aiff file formats.

Budgets to download Each presenter submits a project budget; the lead presenter submits the consortium budget summary. Download and complete; check your math. Confirm consistency of dollar amounts in all components of application, including the memorandum of understanding. Title your files: Presenter Name-Type of Attachment.

1 project budget 1 operating budget for the year in which the performance(s) will take place 1 recent audited financial statement, or IRS Form 990 or 990EZ 1 marketing sample 1 501(c)(3) IRS tax-exempt determination letter or equivalent 1-3 Memorandum(s) of Understanding Please name all files using this convention: Presenter Name-Type of Attachment Upload list for each presenter

Upload list for lead presenter 1 consortium summary budget Up to three audio files, one per ensemble

To Apply Create a free Submittable account or log-in to your existing Submittable account. Type directly into the online form or draft in an offline document and copy your responses into the online application. Click “Save Draft” on bottom of application. Submittable maintains your draft for 21 days.

To Apply (cont’d.) Prepare your attachments and title each file using CMA’s naming convention. Upload all required files. When application is complete, click “Submit.” CMA will confirm receipt via ; please follow instructions contained within message.

Three U.S. jazz presenters review applications and select grantees. The panel will take place in December. The panel incorporates several rounds of review; a portion of requests are advanced after each round. Applicants are notified in late December. Panel basics

The panel uses a scoring system of 10 (excellent), 4 (good/very good), 1 (non-competitive). Panelists also make notes on their evaluation sheets. Panel feedback–scores and notes–is provided by phone or . Scoring, notes and feedback

Rounds of review In Round 1, the panel considers the Consortium Summary and the Audio Sample (70/30). In Round 2, the panel evaluates each Presenter Application; each panelist casts one score per consortium. In the final round, the panel selects the grantees.

compelling reason(s) why the consortium partners came together; specific reason(s) why the ensemble(s) was chosen; well-conceived marketing plans of the individual presenters and of the consortium; sound budget and financials, and organizational capacity to successfully carry out the project. The panel looks for:

The panel listens for artistry of the ensemble(s). CMA recommends that the consortium confer with the ensembles in advance of submitting the audio. Audio Review

Funding With the generous support of the Doris Duke Charitable Foundation, CMA offers full support to each grantee (100% of CMA request amount).

Grant & Award Recipients for New Jazz Works projects Press Room for PCJ press releases Membership Directory for CMA’s searchable database Visit CMA resources

Thank you