Act 2.5 Training of trainers programme: first module 1 Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey This project is co-financed by the European Union and the Republic of Turkey Gerbrand van Bork: TAT Key Expert 2 (IPA Expert and trainer)

Session 2: the presentation Objective: we’ll explain how to get started Structure: 1. What does it mean to be a trainer? 2. Finding out what you need to know 3. Organizing your presentation 4. Developing your presentation 5. Which lingo to use?

1. What does it mean to be a trainer? Goal: to increase knowledge and skills of participants or change behaviour Profile: Public speaker Conveyer of information Moderator of discussion Your exact role needs to be determined: information is the key to success

Organizing your presentation Selecting materials and what not to use Choosing the structure of your presentation: problem/solution; past/present/future; cause/effect; theory/practice; divide a quote or a word; your own topic pattern Length and timing: deciding which points to include Cut, cut, cut, but never cut the conclusion

Take your time to prepare! if you have never prepared/given a presentation: count 1 full working day per hour of presentation

Session 2: The presentation Topics to be discussed Structure (A) Introduction (B) The end (C) Formulating clear and precise (D)

A. Structure Getting the message across -> clear structure of your presentation necessary Main points / minor points / order of presentation to be determined in advance Outline and / or presentation slides help

B. Introduction: general Setting the scene Powerful, witty, link to news, catching the interest of the audience… “Did you ever see a slide with too little information on it?” Max. 2 minutes

Introduction: parts Draw attention Introduce yourself Introduce theme Importance for public Sketch topics to be treated Time (total, break) Handouts Questions (any time, at the end)

C. The end PARTS Summary Conclusions Perspective

The end “ Time to wake up for your public” Powerful rather than “Thank you for your attention” Opening towards discussion Not too long (max 10% of your time)

D. Formulating Use clear wording Repeat in other words Variation helps Fluency please Articulate Make it personal Use small breaks

Presentation methods Topics to be discussed 1. (Audio)visual aid: an overview 2. Why use them? 3. Which ones when? 4. How to use them?

1. (Audio)visual aid: an overview White board Flip-over Overhead projector Beamer Presentation software Video, DVD Objects E-learning on computer/internet

2. Why use them? One picture or diagram > 1000 words Clarity Attention Lively Remember

3. Which one when? ClosedHalf-openOpen Whiteboard/Flip- over Overhead- Projector Beamer Video Objects

4. How to use them? Don not just read slides; ilustrate and add examples Flip chart: write clear (this trainer...) Video: do not use too long Testing, testing: is everything functioning as it should Preparing notes, hand-outs, slides etc.

Slides / sheets Support presentations  Less is more: Not too many slides: 1 slide is 3 minutes: max 20! 6x6 rule: 6 words on a line, 6 lines NOT ONLY CAPITALS or too much !!!!!!!! Never full sentences Use pictures, diagrams or graphs and colors Check spelling

Slides / sheets: Graphics, charts, pictures etc. OK but…. (dont overdo) No small (small) print Sensible use of colours OK Text dark, not yellow etc. because not easy to read Colour blindness widespread, no green / red combinations

Conclusions Presenting is not so easy: try it and learn by doing Good experts can be bad presenters/trainers (think of some University professors)

This project is co-financed by the European Union and the Republic of Turkey Act 2.5 Training of trainers programme: first module Individual exercise: 1.Prepare a presentation of 3 slides on laptop or flip regarding A topic of your choice 2. Present your presentation in max 5 minutes Participants and trainer will give feedback