Proprietary and Confidential Time Management iSpeak Foundation Series Month day, 2012 Instructor Name

Proprietary and Confidential Agenda Introductions – What do you want to learn? Itinerary Ground Rules – Phones on Silent – Ask Questions – Participate & Respect others – Respect our schedule

Proprietary and Confidential What do you struggle with? Procrastinator Do-it-all Always late Perfectionist Easily distracted

Proprietary and Confidential Satori

Proprietary and Confidential Time Management Unit One: Time & Organization

Proprietary and Confidential TUIT

Proprietary and Confidential Benefits of Time Management

Proprietary and Confidential Time Destroyers According to Cigna Behavioral Health – Lack of priorities – Lack of planning – Disorganization – Procrastination – Visitors – Phone calls –

Proprietary and Confidential Interruptions Stay focused – Set homepage to ____________________ Limit interruptions – When meeting people ________________ and _______________________________ Direct people Request an agenda Google stand set time limits

Proprietary and Confidential Time Audit “ I wasted time, and now time doth waste me. ” - William Shakespeare

Proprietary and Confidential Managing your Time Procrastination Perfectionism Decision Making Inability to say No

Proprietary and Confidential Exercise: Another Day at the Office

Proprietary and Confidential Satori

Proprietary and Confidential Time Management Unit Two: Managing Your Time

Proprietary and Confidential Time Management Funnel

Proprietary and Confidential Exercise: Empty your mental RAM

Proprietary and Confidential Organizing your Desk

Proprietary and Confidential Organizing your Desk Organizing what is ON and IN your Desk Locate files – Alphabetical – Label Maker File Types – Working – Reference – Archive

Proprietary and Confidential Computer Organization Create Folders and Subfolders Match the filing system at your desk Label folders with clear descriptions Group similar items together Backup and archive regularly

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Proprietary and Confidential Recycle Bin According to the Self Storage Association and Obsessive Compulsive Foundation, an average of one million Americans have compulsive disorder syndrome - difficulty in throwing away anything for fear that they may need it later.

Proprietary and Confidential Exercise: Organizing your desk, computer and

Proprietary and Confidential The purpose of is just a medium and not a central place for everything. has more to do about processing things to action and less about checking or responding.

Proprietary and Confidential Managing Separate accounts Create Folders – _CC – _MyMgr – Newsletters Goal = 1 touch per Check 3-4 times per day

Proprietary and Confidential Using Outlook Rules

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Proprietary and Confidential Time Management Using Outlook Reduce the number of places you read Let some pass by Reduce the number of places where you manually file messages Process your using the 4 Ds Reduce your to-do list to one list Work in batches Use good judgment when sending

Proprietary and Confidential Exercise: Managing

Proprietary and Confidential Living in your Outlook Calendar

Proprietary and Confidential People To Call Who What Where When

Proprietary and Confidential Good To-Do List?

Proprietary and Confidential Better To-Do Lists Activity Due DateImportance 1 statement of capabilities to client XYZ April 21 st 9 2Create agenda for marketing meeting April 24 th 6 3Make hotel reservations for sales trip next month May 14 th 7 4Prepare Proposal Document for client presentation June 18 th 10

Proprietary and Confidential Eisenhower Matrix

Proprietary and Confidential Exercise: Prioritizing Tasks

Proprietary and Confidential Do it now! Most Important Task Manage the Worst 2-minute Drill Multi-Tasking Do it right Day Before Vacation S.T.I.N.G. Tasking

Proprietary and Confidential Exercise: Implementing Time Techniques

Proprietary and Confidential Using your Calendar Schedule Gaps Realistic Timings Route Meetings Color Coding Set an Alarm Night Before

Proprietary and Confidential Creating Checklists

Proprietary and Confidential Goal Setting Process Identify Plan Implement Evaluate

Proprietary and Confidential S.M.A.R.T. Goals Specific – What exactly do want to accomplish? Measurable – Is it measurable and can we measure it? Attainable – Can I achieve this goal? Relevant – Will this objective lead to the desired results? Timely – When will this objective be accomplished?

Proprietary and Confidential Heavy Workloads Two Questions to ask yourself – “How did I obtain ownership of this project?” – “If others are assigned to this project too, is the workload divided appropriately?” Multiple Priorities Why can’t we say “no”? How can we say “No”?

Proprietary and Confidential Degrees of Delegation Investigate and report back Investigate and recommend action Investigate and advise on action planned Investigate and take action; then advise you Investigate and take action

Proprietary and Confidential Exercise: Degrees of Delegation

Proprietary and Confidential Time Management Unit Three: Stress Management

Proprietary and Confidential Signs of Stress Effects of Stress – Physical – Mental – Emotional Managing Stress Benefits of Motivation Positive Mental Attitude

Proprietary and Confidential Exercise: The Urgency Index

Proprietary and Confidential Managing Stress Positive thinking Support network Proper rest Music Work / Life balance Organization Humor Exercise Relaxation

Proprietary and Confidential Motivation Benefits of Motivation – Higher Productivity – Less Stress – More Creativity Un-motivating Factors Perception and Reality Expect the best

Proprietary and Confidential The Good, Bad, and New Behavior GOODGOOD Continue BADBAD Stop NEWNEW Start

Proprietary and Confidential Satori

Proprietary and Confidential Time Management Implement to Improve

Proprietary and Confidential iSpeak Learning Methodology “Knowing is not enough; we must apply. Willing is not enough; we must do.” - Johann Goethe

Proprietary and Confidential Satori

Proprietary and Confidential Kaizen

Proprietary and Confidential Instructor Name 512.###.#### Thank you!

Proprietary and Confidential Continue Your Learning At iSpeak University! Reinforcing Video ShortsDownload Tools