CONTACT TORY ROBINSON 819-2489 edpminstitute.yolasite.com 1created by: Tory Robinson.

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Presentation transcript:

CONTACT TORY ROBINSON edpminstitute.yolasite.com 1created by: Tory Robinson

ELEECTRONIC DOCUMENT PREPARATION AND MANAGEMENT SCHOOL: MAGGOTTY HIGH SUMMER SCHOOL 2012 SESSION #1 ACTIVITY: SPAPP123EDPMMAGHIGH APPLICATION SOFTWARE: MICROSOFT OFFICE EXCEL 2007 OPERATING SOFTWARE: WINDOWS XP TOPIC: SPREADSHEET APPPLICATION 2created by: Tory Robinson

INTRODUCTION TO SPREADSHEET A spreadsheet can be defined as an electronic worksheet that is made of grid lines in which you enter data to be processed into useful information. These are special tools used to arrange and analyze data and to do complex calculations with great speed and efficiency. 3created by: Tory Robinson

Examples of Spreadsheet software Lotus Coral Quattro Pro Excel 4created by: Tory Robinson

Some basic components of a spreadsheet Work Book Work Sheet Columns Rows Formula Cell Cell referencing 5created by: Tory Robinson

Let us take a closer at the items listed above. Workbook – this is the combination of multiple work sheets on one specific task. For e.g. a student data file. Worksheet – this is a single page that you work on. For e.g. sheet 1. 6created by: Tory Robinson

The spreadsheet grids are made of column and rows. The columns are indentified by letters and the run up and down the page. The rows are identified by number and they run across the page. New Microsoft Office Excel Worksheet.xlsx 7created by: Tory Robinson

Cell - This is the intersection where a row and column meets. Cell reference – this is cell name or cell address. Formula – This is a mathematical equation which the spreadsheet application use to bring a result. 8created by: Tory Robinson

Working with formula As stated before if you want to find out or to do some mathematical function using a spreadsheet application you would have to use some sort of formula. 9created by: Tory Robinson

How to write and use a formula? In order to get a result you will need a formula or select one from the function menu box. 10created by: Tory Robinson

The equal sign (=) must be present in all formulas. The formula must have the cell address of the cells you will work with and not the NOT the number. 11created by: Tory Robinson

How to enter a formula? Select the cell where you want the result to appear. Write the formula. E.g. of a formula is =sum(A1:E5) OR =SUM(A5-E5) 12created by: Tory Robinson

SIGNS USED IN MICROSOFT EXCEL FORMULA: SIGNS MEANING *MULTIPICATION /DIVISION -SUBTRACTION +ADDITION :FROM-TO 13created by: Tory Robinson

THE END 14created by: Tory Robinson