Access to microdata in Europe P resented by Michel Isnard – Insee DwB Training Course, Barcelona, Jan. 2015

Introduction Access to European micro data Access to French micro data Access to UK micro data

European microdata Eurostat, the statistical agency of the Commission, receives harmonised micro data from National Statistical Institutes  Mainly “household” data (SILC, LFS, ESS, …)  Some “business data” (CIS, …) Harmonised data, but poorer than the national counter part Regulation 223/2009 – Article 23  Access can be given to researchers for scientific purposes  Agreement of the NSI  Modalities fixed in new Commission Regulation n°557/2013

Access to European microdata Entities recognized Accreditation of research project and researchers Types of files accessed Agreement of Member States

Entities recognized Every entity employing researchers to be accredited must be recognized  Purpose of the entity : statute, mission,.., must include reference to research  Established record or reputation as a body producing quality research and making it publicly available  The research entity must be independent and separated from policy areas  Technical and infrastructure requirements assuring security of data should be in place Every entity shall undertake a confidentiality agreement covering all researchers of the entity accessing to confidential data and sanctions must be announced. List published by Eurostat

Assessment of a research project Criteria to be used  Legitimate purpose of the research  Explanation why this purpose cannot be fulfilled using non-confidential data;  Entity requesting access;  List of individual researchers who will have access to the data;  Access facilities to be used;  Data sets to be accessed, the methods of analysing them; and  intended results of the research to be published or otherwise disseminated Individual confidentiality declarations

Files accessed Scientific Use Files  Sent to the entity on a CD-ROM  Almost anonymized, lower risk Secure Use Files  Access through an access facility accredited by Eurostat  Presently Eurostat in Luxembourg  In a short term : National Statistical Institutes  Then National Statistical Authorities  And ….

Access to French microdata

French microdata are available on different forms :  Public Use Files  Scientific Use Files  Confidential Files Almost every data collected for official statistics are available :  Except data covered by another secret : fiscal, national security, …

Public Use Files Available at Description in French Mainly census, civil status data and Labour Force Survey Downloadable from foreign countries

Scientific Use Files Data from household surveys available through French Data Archive : Reseau Quetelet Website in English, but data description in French (to be translated..) Possible from foreign counties No SUF from business surveys

Confidential Files (1) Available from Business and Household Surveys and employer-employee data  Except data covered by another secret : fiscal, national security, … Researchers submitted to the same penal sanctions as the statisticians European countries Access through French national secure center : CASD in Genes

Confidential Files (2) : The SD-Box

Procedures in 4 steps :  Opinion of then French Statistical Confidentiality Committee, chaired by a judge and composed by researchers, statisticians and representants of surveyed persons  Evaluation of the scientific project  Need of the confidential data  Agreement by the statistical services  Decision by the French national Archives  Formation to the use of CASD, taking place in Paris Confidential Files (3)

Duration of the process : 2-3 months Use of SD Box not free  Except for DwB sponsored projects More information available on :  atistique atistique  Page in French, but request form in English  quetelet.cnrs.fr/spip/rubrique.php3?id_rubrique=81&lang=en quetelet.cnrs.fr/spip/rubrique.php3?id_rubrique=81&lang=en  Page in English Confidential Files (4)

Access to UK Microdata Secure Data Access at UKDS (prepared by Reza Afkhami)

About the Secure Data Access For the academic research community in the UK Delivered by the UK Data Service/Archive Funded by the Economic and Social Research Council Supported by the Office for National Statistics and BIS Government and ISO accredited

Using the Service Unprecedented access to sensitive data Unprecedented trust in researchers UK academics – institutional desktop access Non-resident researchers – safe room onsite at UKDA Secure remote access (log in via a web browser to launch a remote desktop) – can’t download, copy and paste, print Access to standard software (SPSS, Stata, R, Word, Powerpoint etc) Conduct all research within the secure environment Final outputs are checked by the team for Statistical Disclosure Control before being released

Application Process Register with and order through the Economic and Social Data Service Complete application form – vetted by us and data owners Attend mandatory face-to-face training  data security and personal responsibility, including legal background, security model, breaches and penalties  Statistical Disclosure Control - how to make statistical outputs safe and what principles are used, including hands-on exercises  using the Secure Data Service - about the service and how to use it, how to obtain outputs and how to use the service safely Complete Service User Agreement that outlines terms and conditions of use of the service and requires institutional signature Receive member logon at the end of training session