Asset Management for Cavities and Computers at DESY Jens Kreutzkamp DESY, IPP Division

Overview zWhat is and why do we need Asset Management? zAsset Management Overview zActivities at DESY FOR MORE INFO...

What is Asset Management? zmanaging the technical and information infrastructure ye.g. contracts, responsibilities, locations, reporting,... ztracking and analyzing the “technology base” zbasis for planning, predicting and costing

Is Asset Management necessary for DESY? zEach division has its „assets“ ymagnets, cavities, computers, software,... zCommon questions according to devices yWho is the contact person? yWhat is the status or history? yWho has experience? yWhere can I get information?

Is Asset Management necessary for DESY? zlocal databases exist to manage devices, e.g. ycounting software licenses (IT division) ymagnet alignment, power cabling,... (accelerator division) ymaintaining fire extinguishers (safety division) zdivisions need to relate/integrate their information, e.g. ymagnet alignment, location, supplies,...

Overview zWhat is and why do we need Asset Management? zAsset Management Overview zActivities at DESY FOR MORE INFO...

Example asset „magnet“ asset „coil “ components of asset „magnet“ asset „yoke“ asset „stand“ features of asset „magnet“ - max. current - serial number - length documents associated with asset „magnet“ connections of asset „magnet“ - e.g. wires to the power supply is part of an accelerator module

Example components of asset „computer“ asset „monitor“ asset „floppy disk“ asset „keyboard“ features of asset „computer“ - RAM - CPU - serial number documents associated with asset „computer“ connections of asset „computer“ - e.g. wires to the network is part of a computer farm asset „computer“

Example asset „magnet“ components of asset „magnet“ asset „coil “ asset „yoke “ asset „stand“ features of asset „magnet“ - max. current - serial number - length documents associated with asset „magnet“ connections of asset „magnet“ - e.g. wires to the power supply is part of an accelerator module

Data Structure zassets are organized into categories and subcategories zassets can be components of or connected with other assets zassets may have features (e.g. current, RAM, pressure) zassets may have related documents (files or hyperlinks) zan example (screenshots)...

Additional Features zWeb Access yHTML-client for casual users yscripting for customization yJava-based fully-functional GUI zMobile Computing ylight-weight clients yauto-identification, e.g. via bar code

Overview zWhat is and why do we need Asset Management? zAsset Management Overview zActivities at DESY FOR MORE INFO...

The Pilot Environment zimport from local databases yIT devices, safety-relevant devices, accelerator components OK zintegrate with existing systems yDocument Management System TuoviWDM OK yIT system monitoring agents zcustomize user interfaces yviews for native client and passive Web interface active yfully-functional Web-client zconnect with mobile devices yintroduc e identification (e.g. bar code) technology ydevelop client software

AM Project Steps zprepare pilot environment zset up long-term project team ystrategic product development xJava-GUI, mobile client, special-purpose interfaces,... xco-operation agreement with system provider? yoperation and maintenance procedures zimplement production system

Conclusion zThe current situation shows the necessity of a central information repository. zThe future focus of an Asset Management System is to support and maintain the technical equipment for the planned TESLA project ycavities, magnets and other devices

Thank you