A PRESENTATION ON HR POLICIES

Human Resource Policies Human resource policies are systems of codified decisions, established by an organization, to support administrative personnel functions, performance management, employee relations and resource planning.

Purpose HR policies allow an organization to be clear with employees on: The nature of the organization What they should expect from the company What the company expects of them How policies and procedures work at your company What is acceptable and unacceptable behavior The consequences of unacceptable behavior

Human Resource Policies Each policy should include all the elements needed for easy revision and effective implementation: Carefully researched policy language,  Thorough analysis of underlying management issues, and  Comprehensive legal documentation with clear explanations. 

Human Resource Policies Identify the important policy issues for your organization. Consider: current laws funder requirements any collective agreements that affect your organization issues that address important concerns and support what your organization represents

Human Resource Policies Analyze about each potential policy: How have we handled this issue in the past? Does the size of our workforce justify having a policy about this issue? Are we willing to invest the time it takes to keep the policy up to date? What do we hope to accomplish with this policy? What are the outcomes? Will this policy foster something our organization believes in ? ? (for example, if an organization has a "family first" philosophy, it might want to have family-positive policies, such as flexible work hours

Human Resource Policies Drafting the policy : Policy name Effective date of the policy and date of any revisions Approval status References Purpose of the policy Main policy statement Definitions of any key concepts or terms used in the policy Eligibility or scope Positions in the organization responsible for implementing and monitoring the policy Procedures for carrying out the policy List other policies and documents related to this policy what groups of employees are covered by the policy)

Functions of HR Department Workforce Management Recruitment and Selection Training and Development Compensation and Benefits Performance Management Labor Relations Personnel Administration

WORKFORCE MANAGEMENT

Workforce Management Encompasses all the activities needed to maintain a productive workforce: Payroll & benefits HR administration Time & attendance Career & succession planning Talent management Learning management Performance management Forecasting and scheduling Workforce tracking and emergency assist

Time and attendance Should include Work timings ,lunch time, travel time, waiting/idle times overtime ,relevant legislation, local agreements and the contracts of individual employees – including work-life balance guidelines. Different types of leaves of absence should be included : Medical Leave of Absence Parental Leave of Absence Family Care Leave of Absence Personal Leave of Absence etc

Succession Planning Objectives To identify replacement needs To provide opportunities for high potential workers To increase pool of promotable employees To support implementation of business plan To guide individuals in their career paths To encourage the advancement of diverse groups To improve ability to respond to changing environmental demands To improve employee morale To cope with the effects of downsizing, attrition, retirements

Succession Planning Assess the potential vacancies in leadership and other key positions Assess the readiness of current staff to assume the positions   Develop strategies to address these needs based on the skill gaps

Forecasting and Scheduling establishing likely demand by analysing historical data he more flexible the working time models and the more complex the staff scheduling becomes, the higher the requirements for correct time management becomes. As time recording and accounting of working times are closely connected to scheduling, the integration of time management into the entire process is the logical consequence

HIRING / RECRUITMENT & SELECTION

Hiring The process of attracting, screening, and selecting qualified people for a job at an organization or firm.

Key Aspects of Hiring Policy · Recruiting Sources · Selection and Hiring Procedures · Offer Letter · Reference Checking · Background Investigations · Rejecting An Applicant · Equal Employment Opportunity and Hiring · Physical and Educational Requirements · Medical Inquiries and Examinations

Sources of Recruitment Internal Sources Retrenched Employees Retired Employees Dependent of deceased employees Internal Job Postings Promotions Demotions Moving across verticals Whenever any vacancy arises, someone from within the organization is upgraded, transferred, promoted or even demoted.

Sources of Recruitment External Sources Placement Agencies and Consultants Campus Recruitments Off-campus Recruitments Employees working in other organizations Employment Agencies Referrals Walk-Ins

TRAINING & DEVELOPMENT

Training and Development The field concerned with organizational activity aimed at bettering the performance of individuals and groups in organizational settings.  The objective is to make sure the availability of a skilled and willing workforce to an organization

Training and Development policy structure introduction/definitions/scope (purpose and reach of policy) cultural/philosophical (values, vision, ethos, guiding principles, etc) legal (health and safety, discrimination, etc) people (where people stand in organizational priorities, input, care, etc) methods (career development, succession) systems/tools (training manuals, knowledge and information management process/operations (how T&D relates to operations) financial (planning, budgets, prioritization, etc) responsibility/authority (how T&D is managed, enabling voluntary and extra T&D) social responsibility (CSR, ethics, environment, sustainability, diversity) review and measurement (accreditation, qualifications, independent audit, etc)

COMPENSATION & BENEFITS

Compensation and Benefits Employee benefits in kind are various non-wage compensations provided to employees in addition to their normal wages or salaries. Some of these benefits are: HRA LTA Medical Reimbursement Insurance (health, dental, life etc.) Conveyance Retirement Benefits Profit sharing etc. The Compensation policy should state the proportion of fixed and variable components. The policy should be formulated considering the tax implications. You should not say medical allowance - its medical reimbursement. when u r saying allowance it is taxable.

PERFORMANCE MANAGEMENT

Performance Management A formal system for evaluating employee performance can help the employer identify and correct performance problems, plan employee career development, assess readiness for transfer or promotion, determine compensation, and improve productivity by communicating goals and expectations to employees.

Policy Structure · Performance Appraisal · Frequency of Appraisals · Informal Discussion · Significant Events · Supervisor Training · Factors to be Appraised · Supervisors’ Recommendation and Documentation · Action Plan · Performance Goals · Employee’s Opportunity to Comment · Final Review · Timing of Evaluations · Accurate and Fair Evaluations · Negligent Evaluation and Performance Review Defamation

GRIEVANCE REDRESSAL

Grievance Redressal Objective To create a work environment, which would be free of hostility and try breed in a work culture which propagates a free and open thought process, encouraging growth and harmony free from encumbrance of force.

CODE OF CONDUCT

OBJECTIVE:  The objective of Code of Conduct is to create a safe equal and ambiguity less work environment. It is just as essential that employees act in a professional manner and extend the highest courtesy to co – workers, visitors, customers, vendors and clients.

Policy various policies like dress code, use of company communication, open door etc clear in definitions and terms the operating authority and the consequences of violation of policy

Advantages of Good HR Policies Curbing litigation  Communication with employees  Communication with managers and supervisors Time Savings cut off legal threats from current or ex-employees simply by creating—and applying—a fair and comprehensive set of personnel policies A good, written human resource policy manual can be an enormously effective tool in disseminating employer expectations regarding worker performance and behavior Formal policies can be helpful to managers and other supervisory personnel faced with hiring, promotion, and reward decisions concerning people who work under them save companies significant amounts of management time that can then be spent on other business activities, such as new product development, competitive analysis, marketing campaigns, etc he establishment of policies can help an organization demonstrate, both internally and externally, that it meets requirements for diversity, ethics and training as well as its commitments in relation to regulation and corporate governance. For example, in order to dismiss an employee in accordance with employment law requirements, amongst other considerations, it will normally be necessary to meet provisions within employment contracts and collective bargaining agreements. The establishment of an HR Policy which sets out obligations, standards of behaviour and document displinary procedures, is now the standard approach to meeting these obligations.

Job Analysis Job Specification Job Description Recruiting and Selection Policies Performance Appraisal Policies Compensation Policies Training and Development Policies