1 Energy Assurance Guidelines for States Miles Keogh, NARUC David Terry, Stateline Energy April 2007

2 New Orleans, September 2005

3 What is Energy Assurance? All Hazards Approach Sabotage/Terrorism Civil Disturbance Flooding Natural Disasters Infrastructure Failures Public Health Emergencies

4 Planning Training/Exercises Coordination Assessment Scope and Duration Mitigation Risk & Vulnerability Assessment Security Physical Insider Cyber Reliability Redundancy No choke points Diversity Emergency Preparedness and Response Protecting Critical Infrastructure and Building Resiliency

5 Emergency Managers Other States State & Local Police; National Guard Local Government Contacts State Energy Offices Public Utility Commissions Utilities & Interdependent Systems Federal Lead Agencies (DOE, EPA, DHS) Governors’ Offices State Legislators Other Organizations to Know in Critical Infrastructure Emergencies

6 Energy Emergency Assurance Coordinators (EEAC) Points of contact for States, DOE and industry in event of and energy emergency. Provide assessment, notification, news and updates on actions taken. Primary and secondary contact for each sector (petroleum, electricity, natural gas) from each state Website:

7 Energy Assurance Guidelines Provide state energy and emergency officials with tools for understanding and reviewing how their jurisdictions respond to energy disruptions and how to improve the energy emergency plans that guide this response. The Guidelines are a compilation of information from many state energy and emergency officials who have experienced and responded to energy emergencies.

8 Where can I find them? NASEO’s Web Page: NARUC’s Web Page:

9 Ten State Actions to Assure Energy Emergency Preparedness Make sure you and your staff are prepared and trained to deal with the emergency situation. Know your state’s energy profile. Get to know the key government and industry contacts. Maintain a current file of legal authorities. Remember energy locations and keep them current.

10 Be familiar with response measures. Work with the private sector. Regular plan review and update. Maintain an alternative budget for emergencies. Be prepared when meeting with the media. Ten Sate Actions to Assure Energy Emergency Preparedness (cont.)

11 Organization of the Guidelines I. I. Energy Assurance Considerations II. II. Define and Clarify Organizational Relationships and Responsibilities III. III. Principal Strategies for Managing an Energy Shortage IV. IV. Response Measures considering electricity, natural gas and petroleum V. V. Public Information

12 Gathering Data and Information Understanding the state energy profile – –Capacities & Utilization – –Energy flows, consumption & prices Identify who in the state is responsible for tracking trends, statistics Know what data is collected and how to get it and what it means Vulnerability assessment

13 Recommended Actions Voluntary Monitor Supply (no shortage) Attention to rumors, reports, national and regional events Monitor, alert, coordinate Issue public advisories as needed Moderate shortage Seek input from stakeholders regarding potential mandatory actions Give special attention to supporting private sector recovery efforts – –Coordinate with advisory committees, other stakeholders Conduct risk analysis, notify Governor of impending energy emergency

14 Recommended Actions Mandatory Severe Shortages Recommend mandatory actions State of Disaster – – Responsibility usually falls to state & local EMA, sometimes PUC Declaration of Energy Emergency – – SEO or PUC should coordinate with EMA and federal agencies as appropriate: DOE, FEMA, DOT (e.g., pipelines and driver hour waivers)

15 What Happens? Natural Gas Emergency PUC/PSC – –monitors supply & infrastructure status – –energy efficiency and demand-side measures – –sharp price jumps may require additional low income energy assistance and weatherization – –makes recommendations to the Governor Local Distribution Companies (LDC) – –initiate PUC/PSC-approved gas service curtailment plans to protect essential human services

16 What Happens? Electricity Emergency Public Utility Commissions (PUC) – –Monitors for outages and emergencies – –Examples: – –Storm, transmission and distribution, generation capability,interconnections, equipment failure Utilities – –Institute “Emergency Electrical Procedures” – –Know what should be exempt from rotating blackouts – –Coordinate with Control Area Operators (CAOs) Regional Transmission Organizations (RTO) or Independent Systems Operators (ISO) – –Restoration, reports

17 What Happens? Petroleum Emergency State Energy Office/PUC – –Monitors area prices and other factors for signs for shortage. – –Receives informal reports from associations regarding product allocations. – –Evaluates and makes recommendations to governor. – –Coordinates with industry. – –Convenes advisory committee and stakeholders as needed – –Develop recommended mandatory actions. – –Implement, administer, and monitor. Industry – –Attempts supply enhancement. – –Repairs and restoration as needed.

18 Public Information Be prepared and know who will to talk to the Press. If a Joint Public Information Center is established work through this center. Be prepared and know who will to talk to the Press. If a Joint Public Information Center is established work through this center. The message should be clear and consistent. The message should be clear and consistent. Only tell them what you know as fact, do not speculate. Only tell them what you know as fact, do not speculate. Provide authoritative, accurate and timely information. Provide authoritative, accurate and timely information. Provide background information that helps them understand the nature of the problem Provide background information that helps them understand the nature of the problem

19 Guidelines Appendices Appendix A - Quick Guidelines: Ten Things You Should Know Appendix A - Quick Guidelines: Ten Things You Should Know Appendix B - Additional Information Pertaining to Federal Agencies Appendix B - Additional Information Pertaining to Federal Agencies Appendix C – Federal Energy Emergency Actions Appendix C – Federal Energy Emergency Actions Appendix D – Monitoring Fuel Supplies Appendix D – Monitoring Fuel Supplies Appendix E – Essential Pre-Crisis and Background Information for State Energy Emergency Responders Appendix E – Essential Pre-Crisis and Background Information for State Energy Emergency Responders Appendix F – Petroleum Fuel Set-Aside Appendix F – Petroleum Fuel Set-Aside

20 For more information contact: Miles Keogh, David Terry, Questions? For more information contact: Miles Keogh, David Terry,