 Coordinating construction related training  Following and gathering info for construction related performance measures  Follow Contract Modifications & Claims, or potential Claim situations, to help with region-wide & state-wide consistency  Visit projects to review how records are kept, ensure consistency in contract administration, and answer questions

 Following the Construction Administration Guide  Ensure needed documents & documentation are present – ECIP and any amendments, erosion control reviews, traffic control reviews, permits, commitments, materials documentation, etc.  Quick field review of erosion control & traffic control  Discuss any concerns - potential contract mod or claims issues

How Project Staff Work Affects the DTSD Performance Measures

 Staff  Drive and participate in process improvements for performance measures  Provide data inputs and report on the status of performance measures for designated functional groups  Continuous and active engagement in overall improvement for performance measures  Development as department leaders of tomorrow  Participate on Analysis Teams

 CQI – Construction Quality Index  DQI – Design Quality Index  Finals Tracking  On-Budget Performance  On-Time Performance

 Measure the quality of completed construction projects to determine if they were completed according to plan, and how maintainable the final product will be.  Target - By July 15 th, at least 60% of the contracts from the previous calendar year will have evaluations completed. Maintain an average CQI rating of 90% or better for all the let contracts in the previous calendar year.

- Ensure the project is built per the plans and any potential maintenance issues are addressed prior to completion and acceptance - Project Manager schedules a project review with a representative of the maintaining authority for the spring following completion of construction - Complete the CQI rating and have the report entered by the end of June - ONE CQI is done per CONTRACT, not per Project

 Ensure that the projects, as designed, are ready to be constructed by both the contractor and the construction project leader.  The current goal is an 80% DQI for all projects.

- Ensure the project design elements are evaluated accurately at the completion of the construction - Complete the DQI rating and have the report entered by the end of the fiscal year - Each PROJECT needs to have a DQI completed - Designers need to ensure that constructability issues are being addressed during the design process

 Close out project finals within six months of all work items being complete, based on the date entered for Substantially Complete

- Ensure that all contract work and all pay items are complete prior to entering Substantially Complete date - Follow the finals process, making sure that all needed steps are taken and the goal dates are met as much as possible - Continue working through additional steps even if there are issues with payroll, materials, etc.

 Have the final project cost as close as possible to the amount that was originally contracted for when the project was let out for bid.

- Be aware of issues that can potentially lead to additional costs for the project - Work with the contractor to come up with effective solutions when issues arise - Don’t let the scope of the project expand, if possible, but also ensure the end result is the best we can provide with the resources we have available - Require the contractor to provide good documentation of additional costs for Contract Mods

 Accurately estimate and manage the amount of time it will take to complete a highway construction project in order to better determine total project time and schedule future projects to effectively utilize contractor resources.  Meet the project time frame specified in the construction contract 100 percent of the time.

- Be aware of issues arising that can lead to changes for the project, and work with the contractor to come up with effective solutions - Keep on top of the schedule and make sure the contractor is always anticipating how they are planning to make up for any delays - Share your data on production rates so that the designers have better information available to estimate a construction schedule during design

QUESTIONS?