Web-Based T-Pax Authorizations: Orders/Request for Travel

Applicable Links JFTR / FTR (Policy) T-Pax On-line Guide (How to…) PPC (Travel) PPC (Customer Care)

Create New… From the Inbox, hover over the “Create New” tab. AuthorizationClick on the Authorization option.

Create this order… In this section, the TONO is selected. If a set of orders has not been created in T-Pax, enter the new TONO, then… Create this order…Press the Create this order… button.

Type of Order Type of OrderClick the drop- down for Type of Order. NormalSelect the appropriate option from the menu. For standard TDY orders, select Normal.

Order Dates Enter the following dates: Issue DateThe Issue Date (the Order Issuing Authority provided the orders.) Begin DateThe Begin Date Number of Days End DateAnd either the Number of Days or the End Date

Purpose of Trip Purpose of TripClick the drop- down for Purpose of Trip. Site VisitSelect the appropriate option from the menu. For this example, we have selected Site Visit.

Funding Options Funds Coast GuardSelect the appropriate options from the Funds drop-down menu. Note: Unless otherwise directed, select Coast Guard.

Qtrs / Mess / Trans / Misc Select the appropriate items for each category: –Quarters –Messing –Transportation –Miscellaneous

Basic Orders Complete Save The Orders Authorizations portion is now complete. Click the Save button to continue.

Begin Trip Specific Information ContinueVerify the information on this screen. If it is correct, click the Continue button.

Define Trip Type - TDY <==Add this entitlementWith no itinerary entered, click the <==Add this entitlement button.

POV Owner / Operator Owner operator of POVIf any POV travel will be performed on these orders (i.e. To/From the airport), check the Owner operator of POV box if appropriate.

Transportation Restrictions Transportation RestrictionsClick the drop- down to select the appropriate Transportation Restrictions. Commercial (Rail / Air / Bus / Ship) AuthorizedFor this scenario, we have selected Commercial (Rail / Air / Bus / Ship) Authorized.

Duration of Travel Duration of TravelClick the drop- down for Duration of Travel. Greater than or equal to 24 hoursFor this example we have selected Greater than or equal to 24 hours.

Add / Edit Itinerary Add/Edit ItinerarySince no itinerary has been defined, click the Add/Edit Itinerary button.

The Itinerary Page The dates pre-fill based on the dates entered on the Orders information previously given. Click to enter departure locationTo define your departure location, click the Click to enter departure location link.

Departure Location Country/StateStart by entering the Country/State of departure. CityThen, enter the City of departure. AcceptWhen complete, click the Accept button.

Method of Transportation Here is a listing of all transportation methods. CP-Commercial PlaneFor this scenario, we have selected CP-Commercial Plane.

Arrive Location The arrival location works similar to the depart location. AcceptClick the Accept button when finished.

Reason for Stop Now that the location has been selected, the Reason for Stop must be defined. Reason for StopClick the drop- down button for the Reason for Stop. These are the options available. Reason Complete

Method of Reimbursement Method of ReimbursementThe Method of Reimbursement defines the Per Diem types authorized. Refer to the JFTR for guidance on this selection.

Lodging Type Lodging TypeThe three types of lodging available are noted in the drop-down for Lodging Type.

Meals Type Meal TypeThe Meal Type options are based off the Lodging Type selected.

Return Trip Complete all subsequent legs of your trip the same as the first leg. Mission CompleteAs you can see, this itinerary is now Mission Complete.

Return Itinerary Complete Accept ChangesNow that the return trip is complete, click the Accept Changes button. Note: You are still able to edit each leg at this point.

Complete Itinerary ContinueWith the trip itinerary complete, click the Continue button.

Begin Reimbursable Expenses Add/Edit Trip ExpensesTo begin entering reimbursable expenses, click the Add/Edit Trip Expenses button.

Selection of Reimbursable Items Expense DescriptionTo choose an item, click the drop-down for Expense Description. Your options are provided. You must select from these items.

Sample Selection Note the comment provided when selecting an amount. Accept ExpenseOnce you have selected an expense, enter the amount to be claimed then click the Accept Expense button.

Reimbursables Claimed Once an item has been entered it can be seen itemized. Add ExpenseTo add more items, click the Add Expense button. Accept ChangeOnce all items have been entered, click the Accept Change button.

All Claimed Reimbursables ContinueThis shows a listing of all reimbursable items for review. If everything is correct, click the Continue button.

Trip Information Complete Save this trip…Now that all trip information has been completed, click the Save this trip… button.

View Computations Continue to view computationsTo see a breakdown of the entitlements, click the Continue to view computations button. Here is the financial summary with total obligation.

Modify Accounting Modify AccountingSince no accounting string has been entered, click the Modify Accounting button.

CG Accounting A partially completed accounting line will appear. Accept LineHere is a completed accounting line. Click the Accept Line button. Accept ChangesNow, click the Accept Changes button.

CG Accounting Complete Review the Accounting String entered. ContinueThen, click the Continue button.

Remarks RemarksEnter the appropriate Remarks. ContinueThen, click the Continue button.

Ready to Save SaveAll aspects of the request have been entered. Click the Save button.

Selection to send to AO CheckboxTo select a specific TONO, check the appropriate Checkbox. Release to AOThen, click the Release to AO button.

AO Selection The AO Selection screen shows. If you selected a default AO, that individual will show. OKEnter your Secondary Password, then click the OK button. ********

Authorization Complete LogoutNow, your Authorization is Awaiting AO Approval. Click the Logout button.

Web-Based T-Pax Authorizations Thank you for completing the Web-Based T-Pax Authorizations presentation. If you have any questions, please contact PPC (Customer Care)