February 2012 SHRM Poll: Smoking Policies in the Workplace

Smoking Policies in the Workplace ©SHRM 2012 Key Findings 2  Do organizations have a formal policy against hiring smokers? The majority of organizations (95%) do not have a formal policy against hiring smokers and have no plans to implement such a policy. Only 2% of organizations currently have a formal policy against hiring smokers, while 3% of organizations plan to implement such a policy within the next 12 months.  What smoking policies do organizations have in place? The most common smoking policy that organizations have in place is one that designates specific smoking areas outside of the common areas (58%). The prevalence of this policy decreased from 2006 (74%) and 2004 (72%). Other policies include offering a smoking cessation program (44%) and enforcing written a policy that states smoking in undesignated areas may result in termination (27%).  How are smoking policies communicated? More than two-thirds of organizations convey their smoking policies through employee handbooks/manuals (70%), 60% through new employee orientations and 58% through “no smoking/smoking” signs and/or posters in designated areas.  Do organizations offer employee health insurance discounts for non-smokers or those in smoking cessation programs? 20% of organizations offer this type of health insurance discount to employees. Of these organizations, 10% offer the discount to non-smokers only, 8% offer the discount to both non-smokers and participants in smoking cessation programs, and 2% offer the discount only to participants in smoking cessation programs. Larger organizations (25,000 or more employees) are more likely to offer employee health insurance discounts to non-smokers compared with smaller organizations (1 to 2,499 employees).

Smoking Policies in the Workplace ©SHRM 2012 Key Findings 3  What types of treatments do organizations offer in their smoking cessation program? More than half of organizations provide individual counseling (57%), nicotine replacement therapy (55%) and/or cessation medications (53%).  Do organizations impose disciplinary actions against employees who violate the smoking policy? Of the organizations that have smoking practices/policies, nearly three-quarters (74%) take disciplinary actions against employees who violate the organization’s smoking policies. The majority of organizations give a verbal warning (77%) or a written warning (63%). Almost one-half of smoking policy violations result in termination (41%).

Smoking Policies in the Workplace ©SHRM 2012 Does your organization have a formal policy against hiring smokers? 4 Note: n = 495 (2012); n = 523 (2006); n = 270 (2004). In 2006 and 2004, the question was asked as part of the policies question on slide 5. An asterisk (*) indicates data are not available for these response choices in 2006 and Respondents who answered “Not sure” were excluded from this analysis.

Smoking Policies in the Workplace ©SHRM 2012 Does your organization have any of the following practices/policies related to smoking? (n = 516) 2006 (n = 523) 2004 (n = 270) Have designated smoking areas (outside of common areas)58%74%72% Offer a smoking cessation program44%36%32% Have written policies that state that smoking in undesignated areas may result in termination 27%26%17% Have policies that limit the number of breaks employees can take during the day 26%32%27% Ban smoking in the workplace (both inside and outside the building)26%20%19% Charge higher health care premiums for smokers17%7%5% Charge higher life insurance premiums for smokers8%2%* Prefer to not hire smokers5%7%4% Participate in smoke-out days5%** Ask about potential employees’ smoking behavior in the recruiting process3% 2% Other9%5%6% My organization does not have any practices/policies related to smoking7%** Note: Percentages do not total 100% due to multiple response options. An asterisk (*) indicates that data are not available for the response option. Respondents who answered “Not sure” were excluded from this analysis.

Smoking Policies in the Workplace ©SHRM 2012 Does your organization have any of the following practices/policies related to smoking? Smaller organizationsLarger organizationsDifferences based on organization size 1 to 99 employees (20%) 100 to 499 employees (38%) 500 to 2,499 employees (48%) 2,500 to 24,999 employees (58%) 25,000 or more employees (85%)Larger organizations > smaller organizations 6 Comparisons by organization staff size Larger organizations (25,000 or more employees) are more likely to offer a smoking cessation program, compared with smaller organizations (1 to 24,999 employees). Larger organizations (25,000 or more employees) are more likely to charge higher health care premiums for smokers, compared with smaller organizations (1 to 2,499 employees). Smaller organizationsLarger organizationsDifferences based on organizational size 1 to 99 employees (3%) 100 to 499 employees (11%) 500 to 2,499 employees (16%) 25,000 or more employees (44%)Larger organizations > smaller organizations

Smoking Policies in the Workplace ©SHRM 2012 Does your organization have any of the following practices/policies related to smoking? 7 Comparisons by organization sector Nonprofit organizations are more likely to ban smoking in the workplace (both inside and outside the building), compared with privately owned for-profit organizations. Publicly owned for-profit organizations are more likely to charge higher health care premiums for smokers, compared with privately owned for-profit and nonprofit organizations. Organization sectorDifferences based on organization sector Publicly owned for-profit (31%) Privately owned for-profit (14%) Nonprofit (9%) Publicly owned for profit> privately owned for-profit, nonprofit Organization sectorDifferences based on organization sector Nonprofit (39%)Privately owned for-profit (23%)Nonprofit > privately owned for-profit Smaller organizationsLarger organizationsDifferences based on organization size 1 to 99 employees (16%) 500 to 2,499 employees (3%) 2,500 to 24,999 employees (4%) Smaller organizations > larger organizations Comparisons by organization staff size Smaller organizations (1 to 99 employees) are more likely to have no practices/policies related to smoking, compared with larger organizations (500 to 24, 999 employees).

Smoking Policies in the Workplace ©SHRM 2012 How are smoking policies communicated throughout your organization? 8 Note: n = 473. Only respondents whose organizations had practices/policies related to smoking were asked this question. Respondents who answered “Not sure” were excluded from this analysis. Percentages do not total 100% due to multiple response options.

Smoking Policies in the Workplace ©SHRM 2012 How are smoking policies communicated throughout your organization? 9 Larger organizations (500 or more employees) are more likely to communicate their smoking policies through the organization’s intranet, compared with smaller organizations (1 to 99 employees). Smaller organizationsLarger organizationsDifferences based on organization size 1 to 99 employees (37%) 100 to 499 employees (58%) 500 to 2,499 employees (73%) 2,500 to 24,999 employees (67%) 25,000 or more employees (71%) Larger organizations > smaller organizations Comparisons by organization staff size Larger organizations (100 or more employees) are more likely to communicate their smoking policies through “No smoking/smoking” signs and/or posters in designated areas, compared with smaller organizations (1 to 99 employees). Smaller organizationsLarger organizationsDifferences based on organization size 1 to 99 employees (11%) 500 to 2,499 employees (36%) 2,500 to 24,999 employees (41%) 25,000 or more employees (37%) Larger organizations > smaller organizations

Smoking Policies in the Workplace ©SHRM 2012 How are smoking policies communicated throughout your organization? 10 Organization sectorDifferences based on organization sector Publicly owned for-profit (33%) Nonprofit (36%) Privately owned for-profit (16%) Publicly owned for-profit, nonprofit >privately owned for-profit Publicly owned for-profit and nonprofit organizations are more likely to communicate their smoking policies through their organization’s intranet, compared with privately owned for-profit organizations. Comparisons by organization sector Publicly owned for-profit, privately owned for-profit and nonprofit organizations are more likely to communicate their smoking policies during the new employee orientation, compared with government agencies. Organization sectorDifferences based on organization sector Publicly owned for-profit (71%) Privately owned for-profit (59%) Nonprofit (72%) Government (30%) Publicly owned for-profit, privately owned for-profit, nonprofit >government Organization sectorDifferences based on organization sector Privately owned for-profit (75%) Nonprofit (80%) Government (51%) Privately owned for-profit, nonprofit >government Privately owned for-profit and nonprofit organizations are more likely to communicate their smoking policies through employee handbooks/manuals, compared with government agencies.

Smoking Policies in the Workplace ©SHRM 2012 Are disciplinary actions taken against employees who violate the smoking policy? 11 Note: n = 382. Only respondents whose organizations have practices/policies related to smoking were asked this question. Respondents who answered “Not sure” were excluded from this analysis.

Smoking Policies in the Workplace ©SHRM 2012 What disciplinary actions are taken against those who violate the smoking policy? 12 Note: n = 292. Only respondents whose organizations had practices/policies related to smoking and enforced disciplinary actions against those who violated the smoking policy were asked this question. Respondents who answered “Not sure” were excluded from this analysis. Percentages do not total 100% due to multiple response options.

Smoking Policies in the Workplace ©SHRM 2012 Does your organization offer employee health insurance discounts for non-smokers or those in smoking cessation programs? 13 n = 465

Smoking Policies in the Workplace ©SHRM 2012 Does your organization offer employee health insurance discounts for non- smokers or those in smoking cessation programs? 14 Organization sectorDifferences based on organization sector Publicly owned for-profit (23%) Privately owned for-profit (8%) Nonprofit (6%) Publicly owned for-profit> privately owned for-profit, nonprofit Comparisons by organization sector Publicly owned for-profit organizations are more likely to offer employee health insurance discounts only to non-smokers, compared with privately owned for-profit and nonprofit organizations. Smaller organizationsLarger organizationsDifferences based on organization size 1 to 99 employees (3%) 100 to 499 employees (7%) 500 to 2,499 employees (9%) 25,000 or more employees (31%)Larger organizations > smaller organizations Comparisons by organization staff size Larger organizations (25,000 or more employees) are more likely to offer employee health insurance discounts only to non- smokers, compared with smaller organizations (1 to 2,499 employees).

Smoking Policies in the Workplace ©SHRM 2012 What types of treatments are offered in your organization’s smoking cessation program? 15 Note: n = 221. Only respondents whose organizations offered a smoking cessation program were asked this question. Respondents who answered “Not sure” were excluded from this analysis. Percentages do not total 100% due to multiple response options.

Smoking Policies in the Workplace ©SHRM 2012 What types of treatments are offered in your organization’s smoking cessation program? 16 Organization sectorDifferences based on organization sector Government (58%)Publicly owned for-profit (20%)Privately owned for-profit > government Comparisons by organization sector Government agencies are more likely to offer group counseling as part of their organization’s smoking cessation program, compared with publicly owned for-profit organizations.

Smoking Policies in the Workplace ©SHRM 2012 Is smoking in company vehicles permitted in your organization? 17 Note: n = 424. Respondents who answered “Not sure” were excluded from this analysis.

Smoking Policies in the Workplace ©SHRM 2012 Is the sale of cigarettes available in your organization? 18 Note: n = 499. Respondents who answered “Not sure” were excluded from this analysis.

Smoking Policies in the Workplace ©SHRM 2012 Demographics: Organization Industry 19 Percentage Manufacturing 26% Health care and social assistance 15% Other services except public administration 11% Professional, scientific and technical services 11% Finance and insurance 9% Educational services 8% Public administration 7% Transportation and warehousing 4% Accommodation and food services 4% Construction 3% Utilities3% Wholesale trade2% Note: n = 482. Percentages may not equal 100% due to multiple response options.

Smoking Policies in the Workplace ©SHRM 2012 Demographics: Organization Industry (continued) 20 Note: n = 482. Percentages may not equal 100% due to multiple response options. Percentage Religious, grant-making, civic, professional and similar organizations2% Retail trade2% Administrative and support and waste management and remediation services2% Arts, entertainment and recreation2% Information, publishing industries2% Agriculture, forestry, fishing and hunting1% Repair and maintenance1% Mining1% Management of companies and enterprises1% Personal and laundry services1% Real estate and rental and leasing1%

Smoking Policies in the Workplace ©SHRM 2012 Demographics: Organization Sector 21 n = 487

Smoking Policies in the Workplace ©SHRM 2012 Demographics: Organization Staff Size 22 Note: n = 477. Percentages do not total 100% due to rounding.

Smoking Policies in the Workplace ©SHRM 2012 Demographics: Other 23 Does your organization have U.S.-based operations (business units) only or does it operate multinationally? U.S.-based operations only72% Multinational operations28% n = 498 Is your organization a single-unit company or a multi- unit company? Single-unit company: A company in which the location and the company are one and the same 31% Multi-unit company: A company that has more than one location 69% n = 503 Are HR policies and practices determined by the multi-unit corporate headquarters, by each work location or both? Multi-unit headquarters determines HR policies and practices 47% Each work location determines HR policies and practices 5% A combination of both the work location and the multi-unit headquarters determine HR policies and practices 48% n = 354 What is the HR department/function for which you responded throughout this survey? Corporate (companywide)64% Business unit/division17% Facility/location19% n = 355

Smoking Policies in the Workplace ©SHRM 2012  Response rate = 18%  Sample composed of 516 randomly selected HR professionals from SHRM’s membership  Margin of error +/- 4%  Survey fielded January 18-January 30, Methodolog y For more poll findings, visit Follow us on Twitter: SHRM Poll: Smoking Policies in the Workplace