Office of Alumni Affairs and the National Alumni Association: FAMU NAA’s Finance Procedures & Reporting Requirements

FAMU NAA FAMU NAA Reporting Requirements

FAMU NAA FOUNDATION ACCOUNTS Account Number and Description Current Balance as of June 30, National Alumni Life Membership Endowment 1,194, National Alumni Life Membership Endowment - Earnings 116, DAAG - Distinguished Alumni Awards Gala 17, Alumni Restricted Scholarship 204, Southeast Region Alumni - Unrestricted Scholarship 46, Winter Meeting Alumni Housing Project 17, FAMU NAA - Band Uniforms Alumni Operating 35, Project Sales 14, State Presidents (Florida Region) Alumni Homecoming Account 1, FAMU NAA - First USA NAA FAMU Church Day 2, NAA Million Dollar Campaign Endowment 201, NAA Million Dollar Campaign Endowment Earnings 64, FAMU NAA FOUNDATION ACCOUNT TOTALS 1,917,060.62

ANNUAL CHAPTER REPORTING REQUIREMENTS SECTION , FAMU NAA BYLAWS Chapters shall submit the following on an annual basis in order to maintain their charters: A. Submit annual Fundraising & Financial Activity Reporting to the FAMU NAA Treasurer on an annual basis by September 30th of the calendar year; B. Submit an annual IRS Form 990, or like, to the Internal Revenue Service by the IRS required deadline, copying the FAMU NAA Treasurer on all submissions; C. Maintain and submit chapter bylaws pursuant to, and not inconsistent with, the FAMU NAA Bylaws to the FAMU NAA Recording Secretary; D. Submit and update on an annual basis the chapter's officers to the FAMU NAA Recording Secretary, listing and indicating offices held and terms of office. …FAMU NAA’s Finance Procedures & Reporting Requirements

MONTHLY CHAPTER REPORTING REQUIREMENTS SECTION , FAMU NAA BYLAWS Chapters shall provide membership updates to the FAMU NAA Financial Secretary on a monthly basis. …FAMU NAA’s Finance Procedures & Reporting Requirements

Form 990 and Other Financial Forms Form 990 and Other Financial Forms

ABOUT THE E-POSTCARD (FORM 990-N) Form 990-N is the newest form, courtesy of the Pension Protection Act of 2006 There is no paper version of Form 990-N Filing is free and doesn’t require any special software File Form 990N (E-Postcard) online at: …FAMU NAA’s Finance Procedures & Reporting Requirements

INFORMATION NEEDED TO FILE E-POSTCARD (990N) Completing the e-Postcard requires the eight items listed below: 1. 1.Employer Identification Number (EIN), also known as a Taxpayer Identification Number (TIN) Tax year 3. 3.Legal name and mailing address 4. 4.Any other names the organization uses 5. 5.Name and address of a principal officer 6. 6.Web site address if the organization has one 7. 7.Confirmation that the organization’s annual gross receipts are $50,000 or less 8. 8.If applicable, a statement that the organization has terminated or is terminating (going out of business) …FAMU NAA’s Finance Procedures & Reporting Requirements

Nand990EZFilingTips/

FORM 990 FILING TIPS ONLINE Link to Webinar: lingTips/ lingTips/ Automatic Revocation of Exemption for Non- Filing FAQ: tege/auto_rev_faqs.pdfhttp:// tege/auto_rev_faqs.pdf Automatic Revocation of Exemption List: Profits/Automatic-Revocation-of-Exemption-List Profits/Automatic-Revocation-of-Exemption-List …FAMU NAA’s Finance Procedures & Reporting Requirements

GENERAL INFORMATION REQUIRED FORMS AND SUBMISSION DEADLINES For Fiscal Year Ending June 30 th FORMDEADLINEAGENCY FORM 990 November 15 th FAMU NAA November 15 th IRS Financial and Activity ReportSeptember 30 th* FAMU NAA *Section A, FAMU NAA Bylaws

…FAMU NAA’s Finance Procedures & Reporting Requirements REQUIRED FORMS AND SUBMISSION DEADLINES For Fiscal Year Ending June 30 th FORMDEADLINEAGENCY Officers’ March 15 & Reporting Form Within 30 days FAMU NAA following election* Membership Reporting Form 15 th of the next monthFAMU NAA GENERAL INFORMATION * Officer’s Handbook Revised 2008, Organization of Chapters, Paragraph 2, P.5.

…FAMU NAA’s Finance Procedures & Reporting Requirements ALL INFORMATION REQUIRED FOR THE FAMU NAA NEEDS TO BE SUBMITTED TO: The FAMU NAA Recording Secretary at or mailed to: Florida A&M University National Alumni Association P O Box 7351 Tallahassee, FL GENERAL INFORMATION

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