eIFL Open Access Workshop, 21-Sep-2006, Poznan OpenDOAR The Directory of OA Repositories Peter Millington SHERPA Technical Development Officer University of Nottingham, England

Outline SHERPA & OpenDOAR in the OA movement Background to the OpenDOAR Directory OpenDOAR Search Facilities Promoting Good Repository Practice Policy Tool Demo Future Plans Questions & Feedback

Context of the OA Movement FundersResearchers Articles, Books, etc. Reports, Theses, etc. Subscription Journals OA Journals OA Repositories Abstracting Services Search Engines Publishers

SHERPA & the OA Movement FundersResearchers Articles, Books, etc. Reports, Theses, etc. Subscription Journals OA Journals OA Repositories Abstracting Services Search Engines Publishers Open DOAR

OpenDOAR Directory Directory of Open Access Repositories – Content (19-Sep-2006) –765 repositories worldwide (of which 6 Poland) –For 583 organisations (of which 6 Poland) –Not covering: OA journals – see DOAJ – Repository types: –Institutional(78%) –Subject(12%) –Others(10%) Sample Full Record (CCLRC) –

Modus Operandi Sources –Other directories & lists –Suggestions – Online form –Proactive searching Some auto-harvesting using OAI-PMH –Record counts –Repository administrators addresses –Policy statements Vetting by information professionals –Actually visit & analyse the repository –Standards – procedures, terminology, etc.

OpenDOAR Search Facilities Keyword searching –Repository & organisation names, descriptions, etc. Filters –Country, Language, Content type, Subject area, Software Output options –Summaries – popular fields only –Titles & Organisations –Full records –Spreadsheet-like tables Sortable by: –Name, Country, No. of items, etc.

Promoting Good Repository Practice

67% of repositories lack OAI-PMH-visible policies Implications for service providers –Do they have formal permission to harvest this repository? Wish to influence repository administrators –Promote good open access policies –Promote good management practices –Unasked questions – e.g. what if the repository closes? Help define policies for new repositories Policy-generating tool

Policy Tool Coverage Metadata Policy OAI –Access & Re-use of metadata Data Policy OAI –Access & Re-use of full items Content Policy OAI –Repository type; Type of content; Principle languages Submission Policy OAI –Eligible depositors, moderation, quality & copyright. Preservation Policy –Item retention; Withdrawal; Functional preservation; Closure

Policy Tool Demo Launch Page – Main Page –Display of generated policies –Buttons for adding/editing individual policies –Output and customisation options Sample policy form – Metadata Policy –Existing OAI policy displayed where available –Radio buttons, checkboxes, picklists, pop-up boxes –Minimum options – achieving OA goals but restricted –Optimum options – refinements for more use or better quality Output options –Plain text –HTML source code for the repositorys web

Future Plans

Periodic review for currency and functionality Statistics and special listings Non-English language versions –In partnership with franchisees Standardisation of policy data Machine-to-machine interfaces – e.g. OAI-PMH API –http request –XML output –e.g. –Example case – suggesting a local repository to end-user

Any Questions or Feedback? Credits –SHERPA Team Bill Hubbard, Peter Millington, Gareth Johnson, Jane Smith Elinor Smallman, Victoria Rae –Our Funders Open Society Institute (OSI) Joint Information Systems Committee (JISC) Consortium of Research Libraries (CURL) SPARCEurope