"A" LETTERS TIME AND MATERIAL Obtains the agreed rate for the time and materials to be charged, a maximum amount not to be exceeded prior to starting work. “A” LETTER – NOT TO EXCEED FIXED PRICE "B" LETTERS WITH PREDETERMINED SCOPES OF WORK Establishes a total price for work to be performed. “B” LETTER – SUBCONTRACTORS PROHIBITED (if applicable)

PUBLIC PROJECT CONSTRUCTION SERVICES Under $15,000 maximum Painting and repainting, alteration, improvement, demolition, renovation, erection, construction, reconstruction and repair MAINTENANCE AND EQUIPMENT REPAIR $83,400 maximum – adjusted annually by the State Superintendent of Public Instruction Routine, recurring and usual work

Environmental (Asbestos and/or Lead) Advertising Bid & Award Verification of Lowest Responsive Biddder’s Documentation Subcontractor Verification (if applicable) Contract/Award Documents for Director’s Approval Construction Documents Contract Closeout

Angela Y. Worshim-McCloud Best Flooring Around Company (310) (310) None

Informal contracts over $15,000 require a performance bond; those under $15,000 do not require bonding. Prevailing Wage applies to ALL CONTRACTS $15,000 and over, applied to the contract price, which means that subcontractors also pay prevailing wage, regardless of their portion of the contract amount. Usually a specialty license is required depending on the type of project. The District's Informal projects require $1,000,000 in comprehensive General Liability insurance and auto insurance through a California-admitted Insurance Company with an A-VII or higher rating, according to the A.M. Best Company standards. OCIP is NOT provided on Informal Contracts. The minimum State Worker's Compensation Insurance. All specialty contracts that exceed $20,000, and are funded in whole or in part by monies from local bonds, are subject to the Project Stabilization Agreement. All contractors are required to be safety pre-qualified prior to bid award and they must comply with the safety standards. For additional information and/or a Safety Pre-Qualification Questionnaire, contact LAUSD Safety Pre-Qualification section at (562) /(562) or at

A/B COVER LETTER SCOPE OF WORK, PLOT PLAN AND SPECIFICATIONS (if applicable) BID ENVELOPE  BID FORM  Telephone  /Fax  Bid Form (bids under $15,000) Sealed Bid Form (bids $15,000 and over) NOTICE TO BIDDERS RE: INSURANCE & BOND REQUIREMENTS NOTICE TO BIDDERS RE: SAFETY PREQUALIFICATIONS CERTIFICATION OF INSURANCE FORM PREVAILING WAGE CERTIFICATE (bids $15,000 and over) CODE OF ETHICS POLICY LEAD RESULTS (if applicable) ASBESTOS RESULTS (if applicable) PERFORMANCE BOND FORM (bids $15,000 and over) PROJECT STABILIZATION AGREEMENT/LETTER OF ASSENT (if applicable) SUBCONTRACTORS LIST (if applicable) SAMPLE A/B LETTER SAMPLE NOTICE OF COMPLETION

a. Introduction and Background Attendees Sign Meeting Attendance Sheet. b. Introductions (OAR, DR, CPM, Labor Compliance, Contractor) c. Define Roles And Responsibilities of OAR, DISTRICT REPRESENTATIVE and CONTRACTOR Safety and Health a. Review Roles and Responsibilities for Site Safety. b. Review Workplace Conduct c. Alcoholic Beverages Are Not Permitted on the Project Site. d. Contractor to Ensure Employees Are Dressed Properly and Not Use Profane Language. e. No Tobacco Use is Allowed on OWNER Property. f. Restrict Operations Areas and Traffic Control g. Contractor Shall Provide Proper Flagmen when Impacting Street Traffic and Crossing Sidewalks, and Whenever Driving on Site. h. Construction Debris Shall Not Accumulate and Shall be Removed Offsite Daily by Contractor. i. Barricades to be Installed as Required to Insure the Safety of Pedestrian. j. Contractor to Control and Mitigate Dust Caused by Construction Activity as Required by Contract Documents. Environmental a. Review CONTRACTOR’S Proposed Usage Of Hazardous Materials. b. General Hazardous Material Handling. c. Asbestos and Lead Reports; Coordination with Environmental Consultant (If applicable)

Construction a. Review Contract Scope of Work. b. Temporary Facilities i.Lay Down Area and Storage Areas ii.Trash Removal (offsite) iii.Site Access (including deliveries) iv.Parking Availability (On & Off-site, Restrictions, Etc.) v.Housekeeping vi.Security vii.Contractor’s Normal Working Days c. Coordinating Work Areas with Others i.Coordination of Project Work with School Administrator ii.Coordination of Project Work with Other School Site Projects/Contractors d. Telephones – DO NOT USE SCHOOL DISTRICT PHONES!!!! e. Permits – Offsite Improvement Permit (BC Permit) & Inspection/Approval Requirements (if applicable) f. Quality Control and Inspection PSA Agreement (Contract > $20,000 and Bond Funded) a. DISTRICT REPRESENTATIVE shall review PSA Agreement regarding: Construction Schedule and Progress Reporting a. Critical Work Sequencing b. DISTRICT REPRESENTATIVE proposed date for Construction start is.

Testing and Inspection a. Calling for Inspection by DISTRICT REPRESENTATIVE. Contractor Payments (If progress payments apply) a. Review of Applications for Payment Process b. Progress Payment Schedule and Progress Measurement Contract Management a. Correspondence i.Contractor Shall Send All Correspondence to the DISTRICT REPRESENTATIVE b. Contract Compliance i. Contractor/Subcontractors (if applicable) to Review Contract Documents Prior to Starting Work. c. Claims Process i. Contractor Must Submit Claims To: Los Angeles Unified School District Executive Officer of the Board 333 S. Beaudry Avenue, 24 th Floor Los Angeles, CA 90017

VERIFICATION OF LOWEST RESPONSIVE BIDDER’S RESPONSIVE BIDDER’SDOCUMENTATION

California State License Board Click on “check status” Safety Pre-Qualification Click on “Safety Prequalification Log” Contractor’s Insurance Register, sign-on

Is Contract $15,000 or More? Yes Prevailing Wage Certificate Notice to Public Entity Weekly Certified Payroll Performance Bond

Is Contract Bond- Funded & $20,000 or More ? Is Contract Bond- Funded & $20,000 or More ? Yes

Is Contract $30,000 or More ? Is Contract $30,000 or More ? Yes OAR electronically files the PWC100 with the Division of Apprenticeship Standards, which is a Division of Labor Standards Enforcement

 B LETTER CHECKLIST  BID TAB  A/B LETTER DRAFT

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