Development of Secondary School Space in Grafton, MA A Review of the Process, Timing and Funding Mechanisms Expected through the Current MSBA Process January 29, 2008

Grafton’s Position Grafton has an undeniable, independently validated need to address the growing enrollment Well-positioned and ready to move forward – the Committee is formed, Master Plan Complete Goal is to identify an educationally-sound, financially-prudent, whole-system solution

MSBA’s Comments The Feasibility Study will provide a means to agree on the number of seats needed and to provide those seats. Careful consideration will be given to the value of our existing building inventory. MSBA will seek to understand the cost analysis of renovation options vs. new construction.

MSBA Contacts/Team Enrique Zuniga – Director, Quality Control Mary Pichetti – Director, Construction Management Amy Lanning – Grafton’s Project Manager Steve Marsters – MSBA Legal Department

Data Validation Educational Consultants (2 former Superintendants) will evaluate: ◦Master Plan ◦Facility Assessments ◦Enrollment Projections ◦Cost Estimates Purpose is to establish comfort level with the situation as presented

Master Plan Review Master Plan will be reviewed to compare renovation options against new construction A cost-analysis will be completed by option to validate estimates Consideration for building impacts on grade configuration Assess and validate value in existing building inventory

Updated Process I. Feasibility Agreement and Other Paperwork II. Enrollment and Master Plan Validation III. Grafton Selects OPM IV. MSBA Board Votes to Approve OPM V. Develop Scope/Options of Feasibility Study VI. Secure Funding for OPM and Feasibility Study ($ K) VII. Participate in Designer Selection Process through DS Panel VIII. Conduct Feasibility Study IX. Agree on Solution Determined by Feasibility Study, including project costs and schematics X. MSBA Board VOTE

January - February Complete and file Paperwork with MSBA ◦Agreement to Conduct Feasibility Study ◦Compliance Certificate ◦Committee Formation, including Town Meeting article that authorized and funding the SSBC ◦Formal Educational Plan (Re-districting/grade configuration) Establish and Maintain Contact with Amy Lanning, Grafton’s Project Manager, MSBA Educate various Town Boards and Key Community Groups on Expected Process Investigate “real” costs associated with OPM and Feasibility Study Draft TM Warrant Article for Spring TM

March-April-May Begin Discussions with MSBA re: Scope of Feasibility Study Determine funding mechanism for OPM and Feasibility Study Prepare Advertising and Scope for OPM Begin Community Outreach to Educate public about TM article and Potential Ballot Vote

June-July-August-September Secure OPM and Present to MSBA for Board approval Participate in Designer Selection Panel to Secure Architect Interview and Select Architect Begin Feasibilty Study (September)

September – May 2009 Participate and Complete Feasibility Study Secure MSBA Approval (February 2009) Community Outreach/Education Campaign Prepare for May 2009 Town Meeting Bring Project to Town Meeting for Funding

Reimbursement Rate Grafton starts at 31% ◦Add 14.29% for Per Capita Equity/Property Values ◦Add 5.50% for Per Capita Income ◦Add 0.00% for Free/Reduced Lunch Total Rate = 50.79% Pay-as-you-go Program. Town is reimbursed monthly as costs are submitted. MSBA does not reimburse for the cost of carrying money.

Reimbursement Rate Incentives Grafton Starts Project at 50.79% ◦0-8 % pts for Maintenance of Existing Buildings ◦2% Green building ◦??? Innovate Use ◦.5% for Every 1% from Private Donations ◦0-4% for Renovation vs. New ◦Potential Expected Add-ons = 6-8% Realistic Projected Incentive Rate = 55-58%

Educational Plan MSBA expects formal, written plan… ◦Grade configuration ◦Team-based learning ◦Early Learning Center ◦Full-day Kindergarten ◦Extended Day options Expects Community Support for Plan and Project

Questions, Challenges