Formulas and Advanced Features R003

AO1: Use Formulas & features in your spreadsheet Invoice sheet Absolute cell reference Macros Conditional Formatting Protecting worksheets

Invoice sheet To create the invoice sheet you will be using a series of features listed below Data validation Spinners User Comments

Data validation – Used to create lists, error messages and other restrictions on the data that can be entered – To use this feature click on: the Data tab  data validation – The data validation menu will appear. Have a look at all of the options available

Spinners A spinner will allow you to move the value in a cell up or down To create a spinner go to the office but and click on Excel options Select the ‘Developer tab’ box and click OK

Spinners continued Select the Developer Tab at the top Click on Insert and choose the spin button Icon Draw the button next to the cell you want to link it to Right click in the button and choose format control

Spinners continued This menu will appear Choose your minimum and maximum values In the cell link box write the cell reference that you want to control. Look at my example

User Comments It is very easy to add a comment to a cell Comments are used to give guidance and instructions to the user Most commonly they are used to tell the user what kind of data should be entered into a particular cell To do a comment you go to the Review tab and choose New comment

Absolute cell reference This is a special type of cell reference that is used when replicating a formula in which one of the cell reference must stay the same The to make a normal cell reference absolute you simple add the dollar sign in front of the letter and the number E.g. $A$1

Macros To create a macro you will have to record the actions you want to repeat often Go to – Developer Tab – Record Macro – Give it a sensible name e.g MacroPrint (no spaces) – Record your actions – Go to the Developer tab  stop recording – Insert a button (using the developer tab) and assign the macro to it

Conditional Formatting This is used to highlight cells with specific information To apply a conditional format you – Highlight the cells you want to use – Click on the conditional formatting tool on the tool bar – Click on New Rule – Set your parameters and click on the Format button – Choose the formatting you want and click ok

Password Protecting To password protect a work book do the following – Click on the Review tab – Choose protect worksheet – Enter the password twice – Be sure to record the password somewhere where you can easily find it